Sandwell and West Birmingham NHS Trust

Procurement Systems Team Leader

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This job is now closed

Job summary

As the Procurement Systems Team Lead, you will be based in our busy operational Procurement team, supporting the Head of Local Delivery in maintaining our systems to allow the effective purchase of goods and services throughout the Trust. You will have responsibilty for the maintenance of the Atamis portal which includes the Trusts contracts register, GHX portal which is our catalogue repository and integrations with our Oracle ERP system.

The development and maintenance of the suppliers catalogues is key to standardising our purchases across the Trust, helping to improve patient safety, whist also providing an effective service that delivers on-going cost efficiencies and benefits. The role will include engaging with multiple stakeholders, both internally with clinical and contracting colleagues and externally with suppliers, systems support and colleagues from other Trust.

You will also be helping to support the integrations of the existing systems with our new Inventory Management System, which will be introduced this year.

We would welcome applications from candidates that do not hold the Level 3 Team Leading qualification, as this could be something that we could offer during employment

Main duties of the job

The main duties of the Procurement Systems Team Lead will be an exiting mix of engagement with multiple stakeholders to develop and maintaintain the Trust catalogues and system maintenance including integration work and excel generation/analysis.

You will be supporting the Head of Local Delivery in the daily maintenance, accuracy and integrity of the Trust's Procurement system, with particular regard to GHX used for cataloguing and Atamis including our contracts management portal. The integration with Oracle and our upcoming IMS will be key for us to maintain an effective and professional service to our internal customers.

You will manage the development and maintenance of catalogues to support efficient and effective purchasing.

An important role will be to assist in the writing and generation of Business Intelligence reports for senior mambers of the Procurement team for onward reporting, these will include catalogue usage, contract coverage and analysis of cost increases compared to the current rate of inflation. Reporting of products bought via our systems is also integral in supporting our Contract Managers with their tasks setting up contracts and managing them through their life.

The Procurement Systems Team Lead will also help with some low value sourcing of goods, utilising Find It In The Black Country or other systems to identify alternative product sources as required.

About us

Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises.As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding.The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

We have three newly emerging strategic objectives:

  1. Our People - to cultivate and sustain happy, productive and engaged staff
  2. Our Patients - to be good or outstanding in everything we do
  3. Our Population - to work seamlessly with our partners to improve live

Details

Date posted

09 February 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

381-CO-6006331

Job locations

City Hospital

Dudley Road

Birmingham

B18 7QH


Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details of what this role entails.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details of what this role entails.

Person Specification

Experience

Essential

  • Understanding and experience of P2P systems, particularly Oracle
  • Experience of updating catalogues on P2P Systems
  • Ability to produce commercial reports from the P2P system
  • Solid personal presentation skills.
  • Computer literate and detailed knowledge of basic computer packages e.g. Microsoft Office, Internet and Access based equipment scheduling and ordering systems
  • Strong verbal and written skills (inc. report writing).
  • Can manage multiple projects simultaneously, can prioritise well and enjoys working on complex projects
  • Sound commercial knowledge

Desirable

  • Experience of working within the NHS and an understanding of current issues
  • Knowledge additional P2P systems, e.g. Integra, Oracle, GHX, Atamis

Qualifications

Essential

  • Diploma/NVQ3 IT information/ ECDL (European Computer Driving License or relevant experience with P2P systems
Person Specification

Experience

Essential

  • Understanding and experience of P2P systems, particularly Oracle
  • Experience of updating catalogues on P2P Systems
  • Ability to produce commercial reports from the P2P system
  • Solid personal presentation skills.
  • Computer literate and detailed knowledge of basic computer packages e.g. Microsoft Office, Internet and Access based equipment scheduling and ordering systems
  • Strong verbal and written skills (inc. report writing).
  • Can manage multiple projects simultaneously, can prioritise well and enjoys working on complex projects
  • Sound commercial knowledge

Desirable

  • Experience of working within the NHS and an understanding of current issues
  • Knowledge additional P2P systems, e.g. Integra, Oracle, GHX, Atamis

Qualifications

Essential

  • Diploma/NVQ3 IT information/ ECDL (European Computer Driving License or relevant experience with P2P systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

City Hospital

Dudley Road

Birmingham

B18 7QH


Employer's website

https://www.swbh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

City Hospital

Dudley Road

Birmingham

B18 7QH


Employer's website

https://www.swbh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Local Delivery - Procurement

Andy Brierley

andy.brierley@nhs.net

01215074956

Details

Date posted

09 February 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

381-CO-6006331

Job locations

City Hospital

Dudley Road

Birmingham

B18 7QH


Supporting documents

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