Job summary
The following post has become available within KMPT for a dynamic, self-motivated, forward thinking Administrator. The position will be within the Ashford & Canterbury Mental Health Together (MHT) administration team, based at Laurel House, Canterbury for 30 hours per week, and will provide full secretarial and administrative support to a multi-disciplinary team.
The post holder will be educated to grade C or above GCSE in Maths and English or equivalent, and possess an NVQ Level 3/RSA3 or equivalent.
This post is subject to a six month probationary period.
Prior to interview you will be required to undertake numeracy, literacy and Trust values tests.
Main duties of the job
The ideal candidate will be a team player with excellent organisational and keyboard skills, be a competent audio typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations and able to manage and prioritise their own work efficiently.
About us
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.
Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.
We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Our strategy
Our mission is what we set out to do every dayWe deliver brilliant care through brilliant people
Our vision is where we want to be in the futureTo provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Check out our recruitment videos Recruitment - YouTube
Job description
Job responsibilities
High-quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge - some of the responsibilities for the role are listed below:
-
Daily opening of post, date stamping and despatch
-
Answering of telephone calls
-
Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires
-
Checks relevant systems e.g. RiO for clinic appointment lists
-
Liaising with other internal departments
-
Photocopying
-
Preparation of variety of documents and correspondence
-
Printing information in spreadsheet or report format as required
-
Likely to process confidential information
-
Laminating of posters or reports and binding as appropriate
-
Booking of appointments
-
Arranging meetings and events
-
Diary management
-
Ordering of stationery and other supplies
-
Supervision of band 2 Administration Assistant
-
Minuting meetings
Job description
Job responsibilities
High-quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge - some of the responsibilities for the role are listed below:
-
Daily opening of post, date stamping and despatch
-
Answering of telephone calls
-
Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires
-
Checks relevant systems e.g. RiO for clinic appointment lists
-
Liaising with other internal departments
-
Photocopying
-
Preparation of variety of documents and correspondence
-
Printing information in spreadsheet or report format as required
-
Likely to process confidential information
-
Laminating of posters or reports and binding as appropriate
-
Booking of appointments
-
Arranging meetings and events
-
Diary management
-
Ordering of stationery and other supplies
-
Supervision of band 2 Administration Assistant
-
Minuting meetings
Person Specification
Skills
Essential
Desirable
Qualifications
Essential
- Maths and English grade C or above
- Educated to NVQ level 3 /RSA 3 or equivalent
Desirable
- Administration qualification
Experience
Essential
- Administration experience
- Customer service experience
Desirable
- NHS administration experience
Person Specification
Skills
Essential
Desirable
Qualifications
Essential
- Maths and English grade C or above
- Educated to NVQ level 3 /RSA 3 or equivalent
Desirable
- Administration qualification
Experience
Essential
- Administration experience
- Customer service experience
Desirable
- NHS administration experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
