Kent & Medway NHS & Social Care Partnership Trust

Vaccination Admin Co-ordinator

This job is now closed

Job summary

An exciting opportunity has arisen for an accomplished administrator to join Kent and Medway NHS and Social Care Partnership Trust on a permanent basis to help co-ordinate our annual staff flu vaccination program and to support the IPC and Physical health team with administrator responsibilities.

The post holder is responsible for administrative and clerical support to the Physical Health Team and IPC Team

To be responsible for contacting vaccinators, coordinating diaries and clinics, booking appointments, coordinating vaccination sites, ordering supplies and running accurate reports of vaccinations given

The post holder must hold a full, valid, UK driving licence and have access to a car/vehicle to use for business purposes (unless you have a disability as defined by the Equality Act 2010).

Main duties of the job

To provide administrative duties e.g. organise meetings, prepare agendas, populate action plans, and take minutes for meetings
Prepare and present highly complex information to groups in the Trust
To be responsible for contacting vaccinators, coordinating diaries and clinics, booking appointments, coordinating vaccination sites, ordering supplies, and running accurate reports of vaccinations given
Support the accurate and timely entry of vaccination information utilizing IT systems e.g. RAVS, NIVS, and Foundry.

About us

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

Here are some clips of our KMPT staff, speaking about their role and why they enjoy working for us.

Working at KMPT (youtube.com)

Canterbury site tour (youtube.com)

Date posted

17 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working, Home or remote working, Compressed hours

Reference number

380-SS0643

Job locations

St Martins (negotiable)

Littlebourne Road

Canterbury

CT1 1AZ

Job description

Job responsibilities

We are seeking an individual who is enthusiastic, compassionate, approachable, organised, and must be able to work as part of a team. The successful candidate must demonstrate good communication skills in order to provide timely and accurate verbal and written communication to staff and a wide variety of healthcare professionals.

Point of contact for the Physical Health and IPC team and flu enquires.
To support staff flu and other vaccination programmes in the Trust.
To support the Physical Health Team, Infection Prevention and Control Team, Heads of Nursing, Matrons and vaccinators in the Trust with information as and when required.
To provide administrative duties e.g. organise meetings, prepare agendas, populate action plans and take minutes for meetings.

Please see the job description for more information.

Job description

Job responsibilities

Point of contact for the Physical Health and IPC team and flu enquires.
To support staff flu and other vaccination programmes in the Trust.
To support the Physical Health Team, Infection Prevention and Control Team, Heads of Nursing, Matrons and vaccinators in the Trust with information as and when required.
To provide administrative duties e.g. organise meetings, prepare agendas, populate action plans and take minutes for meetings.

Please see the job description for more information.

Person Specification

Training, Qualifications and Registration

Essential

NVQ Level 4
IT Skills (MS Office Excel-Intermediate/advance level)
GCSE grade A- C in English and Maths or equivalent

Desirable

Experience of working in the NHS

Experience

Essential

Experience of preparing and producing reports for presentation to senior Trust members, and external stakeholders, as required
Experience of coordinating and delivering meetings and events

Desirable

Experience of working with vaccination IT systems e.g. NIVS
Experience of working in a project environment

Knowledge and Skills

Essential

Ability to write to very high standard and present clear, concise reports for a wide range of audiences
Ability to rapidly comprehend, synthesize and summarise large amounts of complex data and information
The post holder must hold a full, valid, UK driving licence and have access to a car/vehicle to use for business purposes (unless you have a disability as defined by the Equality Act 2010).

Person Specification

Training, Qualifications and Registration

Essential

NVQ Level 4
IT Skills (MS Office Excel-Intermediate/advance level)
GCSE grade A- C in English and Maths or equivalent

Desirable

Experience of working in the NHS

Experience

Essential

Experience of preparing and producing reports for presentation to senior Trust members, and external stakeholders, as required
Experience of coordinating and delivering meetings and events

Desirable

Experience of working with vaccination IT systems e.g. NIVS
Experience of working in a project environment

Knowledge and Skills

Essential

Ability to write to very high standard and present clear, concise reports for a wide range of audiences
Ability to rapidly comprehend, synthesize and summarise large amounts of complex data and information
The post holder must hold a full, valid, UK driving licence and have access to a car/vehicle to use for business purposes (unless you have a disability as defined by the Equality Act 2010).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kent & Medway NHS & Social Care Partnership Trust

Address

St Martins (negotiable)

Littlebourne Road

Canterbury

CT1 1AZ

Employer's website

https://www.kmpt.nhs.uk (Opens in a new tab)

Employer details

Employer name

Kent & Medway NHS & Social Care Partnership Trust

Address

St Martins (negotiable)

Littlebourne Road

Canterbury

CT1 1AZ

Employer's website

https://www.kmpt.nhs.uk (Opens in a new tab)