Administrator

Kent & Medway NHS & Social Care Partnership Trust

This job is now closed

Job summary

We are looking for a dynamic, self-motivated, forward-thinking administrator to support the senior leadership/management team within the North Kent Directorate.

This is a 9-month secondment opportunity or fixed term contract working 37.5 hours per week, (9 am to 5 pm Mon-Fri) with flexibility to work from home.

The post holder will be educated to GCSE in Maths and English or equivalent.

Main duties of the job

The ideal candidate will need to be able to work autonomously, have excellent organisational and keyboard skills, be a competent typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations, and be able to manage and prioritise their work efficiently.

Excellent diary management skills are essential as well as minute taking as this will form a large part of the role.

About us

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

Our strategy

Our mission is what we set out to do every dayWe deliver brilliant care through brilliant people

Our vision is where we want to be in the futureTo provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.

Date posted

04 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per annum

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Home or remote working

Reference number

380-NK100

Job locations

Britton House

High Street

Gillingham

ME7 3QH

Job description

Job responsibilities

Arranging and coordinating meetings and preparing, distributing, and maintaining documentation
High-level and sometimes highly confidential minute-taking to ensure quality records are produced
Effective diary management
High-level communications with services across the Directorate
Use of Excel or Word to prepare documents as appropriate
Maintaining records and inputting/updating data via databases
Use of systems such as SBS, e-rostering, expenses
Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate
Use of electronic communication systems in accordance with the Trust polic

Please refer to the job description for full details

Job description

Job responsibilities

Arranging and coordinating meetings and preparing, distributing, and maintaining documentation
High-level and sometimes highly confidential minute-taking to ensure quality records are produced
Effective diary management
High-level communications with services across the Directorate
Use of Excel or Word to prepare documents as appropriate
Maintaining records and inputting/updating data via databases
Use of systems such as SBS, e-rostering, expenses
Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate
Use of electronic communication systems in accordance with the Trust polic

Please refer to the job description for full details

Person Specification

Exam Grades

Essential

GCSE in Maths and English, Grade C or above

Experience in diary management or PA

Essential

Experience in job preferably 2 years

Desirable

Currently works in a busy team

Experience taking minutes

Essential

Experience in job

Proficient in the use of Microsoft Office Packages, particularly Work, Outlook and Excel

Essential

Experience in job

Desirable

Qualification in Microsoft packages

Person Specification

Exam Grades

Essential

GCSE in Maths and English, Grade C or above

Experience in diary management or PA

Essential

Experience in job preferably 2 years

Desirable

Currently works in a busy team

Experience taking minutes

Essential

Experience in job

Proficient in the use of Microsoft Office Packages, particularly Work, Outlook and Excel

Essential

Experience in job

Desirable

Qualification in Microsoft packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.