Job summary
An opportunity has arisen for a Band 4 Medical Education Administrator to join the Medical Education Team.
The post holder will be required to support the Director of Medical Education, Director of Undergraduate Education, Medical Education Manager, and Site Specialist Leads, supporting the development, management and delivery of a range of high quality and cost effective educational services within the Trust to specifications required by (HEE) Health Education England, (KMMS) Kent and Medway Medical School and (CCCU) Canterbury Christ Church University.
Main duties of the job
Assist and support the Director of Medical Education (DME), Medical Education Manager (MEM), Director of Undergraduate Medical Education (DUME), Locality Tutors, Medical Education Leads, and Deputy Medical Education Manager to run the Kent and Medway NHS and Social Care Partnership Trust Rotational Training Scheme regarding training and educational supervision for all junior doctors and medical students in Psychiatry.
This post holder will have its main focus supporting the delivery or the psychiatry module requirements for year 3 students from Kent and Medway Medical School.
The post holder will be required to liaise with a wide range of contacts, including both senior and junior medical staff, managers and other staff of all disciplines in the Trust.
There will be a requirement to liaise with other NHS Trusts and external bodies such as Medical Schools on behalf of the Medical Education Manager
About us
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.
The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Job description
Job responsibilities
JOB TITLE: Medical Education Administrator
BAND: 4
CARE GROUP: Medical Directorate / Support Services
DEPARTMENT: Medical Education Department
HOURS OF WORK: 0.6 WTE
RESPONSIBLE TO: Medical Education Manager
ACCOUNTABLE TO: Medical Education Manager
BASE: Priority House, Maidstone or Littlebrook Hospital, Dartford
Either location can be confirmed as base depending on preference of appointed candidate.
JOB PURPOSE:
Assist and support the Director of Medical Education (DME), Medical Education Manager (MEM), Director of Undergraduate Medical Education (DUME), Locality Tutors, Medical Education Leads, and Deputy Medical Education Manager to run the Kent and Medway NHS and Social Care Partnership Trust Rotational Training Scheme regarding training and educational supervision for all junior doctors and medical students in Psychiatry.
The post holder will be required to liaise with a wide range of contacts, including both senior and junior medical staff, managers and other staff of all disciplines in the Trust.
There will be a requirement to liaise with other NHS Trusts and external bodies such as Kent and Medway Medical School and Kings Collage London on behalf of the Medical Education Manager.
KEY RESULT AREAS:
- Communication skills, both oral and written required.
- Should be skilled at problem solving and have the ability to be both innovative and creative.
- Effective Planning and organisational skills
- Ability to work under pressure, prioritise workloads and plan to meet deadlines
- Ability to be flexible and work in a team.
- Ability to travel across site when required to do so and be prepared to work flexible hours.
- Builds effective relationships with other Trust staff in a variety of roles
- Ability to deal with all matters with discretion and complete confidentiality.
RESPONSIBILITY:
- Support the Band 5 member of the team to organise and administer the weekly Tuesday Teaching programme for Kent and Medway Medical School year 3 students working closely with the local Leads. This includes putting Supporting Speakers/Annual attendance records/ facilitation/feedback.
- Support the Band 5 member of the team to organise placements for the medical students, including communicating with supervisors/students.
- Support the Band 5 member of the team and Medical Education Manager with taxi bookings for medical students in identified placements out of area or reimbursing student expenses
- Support queries from medical education team, teaching faculty and students regarding teaching and placement issues the postholder is involved with.
- Supports the facilitation of simulation training requirements during the Tuesday sessions.
- Monitors the attendance and support producing certificate for doctors who attend the teaching programme so they can use this as evidence for part of their appraisal on request.
- Monitors deadlines for supervisors and Portfolio requirements for students, then communicates these to supervisors and students supporting them to have meetings and complete sign offs in good time.
- Supports facilitation and organisation of teaching faculty receiving feedback from peers.
- Books catering when required for weekly training events when required.
- Active member of Medical Education Team. Assists the medical education team where appropriate with the organisation and delivery of junior doctors and medical student rotations & inductions when required. Responsible for ensuring induction packs are up to date on iLearn.
- Supports the Medical Education team in all visits, from internal and external stake holders, relating to verification and accreditation.
- Assists the MEM in the organisation of conferences/training days for medical staff from within and outside the Trust.
- Supports the Medical Education Manager in coordinating educational events including:
- Booking venues
- Co-ordinating and booking
- Taking and recording bookings for course/events.
- Maintaining an attendance list.
- Sending out reminders and keeping a waiting list, where appropriate.
- Processing of payments from external applicants
- Collation and analysis of programme feedback.
- Issuing certificates.
- Undertakes any other duties as reasonably requested by the Medical Education Manager, Director of Medical Education, College Tutors, Undergraduate leads and Training Programme Directors
- Communicates with trainees and educators as well as other stakeholders both internally and in external organisations.
- Prepares correspondence, spreadsheets, presentations, and course advertising materials.
- Works with the Director of Medical Education, Medical Education Manager, to evaluate and develop medical education. Ensuring this is done within the framework of the Educational Contract.
- Responsible for the comprehensive, day to day administrative support of Medical education across KMPT.
- Responsible for analysing and evaluating activity and performance in order to continually improve the quality of Medical Education in all service areas.
ENVIRONMENT:
- Provides pastoral care to medical students and junior doctors who need additional support.
- May be required to support the team with setting up room layouts which include moving tables and chairs, carrying heavy IT equipment such as screens, projectors and laptops to and from locations.
- Driving licence essential: The post holder is required to be flexible and may be asked to travel where necessary across KMPT sites.
JOB SUMMARY:
The posts primary importance is in the delivery of the HEE educational contract. The post holder will be responsible for ensuring the educational contract for Medical Education between the Trust and Health Education England, Universities and Medical Schools are fulfilled and that educational targets within the contract are met.
The post holder must be aware of Trust visions, financial commitments and the government directives affecting the educational plan and requirements.
Ensuring that the Medical Director, Deputy Chief Medical officer (workforce), Director of Medical Education, Undergraduate Tutor & Trust vision for Medical Education is implemented timely and efficiently, with reflective practice for lessons learned improved to achieve and sustain a high-quality service.
Key results are monitored by the results national GMC Surveys, feedback and visits. The Medical Education Department are responsible for responding to feedback to aid and continually improve on training programmes at KMPT.
For the rest of the complete Job Description, please refer to the attached document.
Person Specification
Knowledge, Skills, Training and Experience
Essential
Desirable
Training, Qualifications and Registration
Administrative or secretarial experience; and/or evidence of training in office administration, clerical or secretarial duties.
NVQ level 3 or equivalent in related subject or equivalent experience.
Advanced use of Microsoft packages, including Work, PowerPoint and Excel.
Experience
Knowledge of the NHS
Valid Driving Licence or means of travelling as required for the role
Knowledge and Skills
Knowledge of Medical Education
Job description
Job responsibilities
JOB TITLE: Medical Education Administrator
BAND: 4
CARE GROUP: Medical Directorate / Support Services
DEPARTMENT: Medical Education Department
HOURS OF WORK: 0.6 WTE
RESPONSIBLE TO: Medical Education Manager
ACCOUNTABLE TO: Medical Education Manager
BASE: Priority House, Maidstone or Littlebrook Hospital, Dartford
Either location can be confirmed as base depending on preference of appointed candidate.
JOB PURPOSE:
Assist and support the Director of Medical Education (DME), Medical Education Manager (MEM), Director of Undergraduate Medical Education (DUME), Locality Tutors, Medical Education Leads, and Deputy Medical Education Manager to run the Kent and Medway NHS and Social Care Partnership Trust Rotational Training Scheme regarding training and educational supervision for all junior doctors and medical students in Psychiatry.
The post holder will be required to liaise with a wide range of contacts, including both senior and junior medical staff, managers and other staff of all disciplines in the Trust.
There will be a requirement to liaise with other NHS Trusts and external bodies such as Kent and Medway Medical School and Kings Collage London on behalf of the Medical Education Manager.
KEY RESULT AREAS:
- Communication skills, both oral and written required.
- Should be skilled at problem solving and have the ability to be both innovative and creative.
- Effective Planning and organisational skills
- Ability to work under pressure, prioritise workloads and plan to meet deadlines
- Ability to be flexible and work in a team.
- Ability to travel across site when required to do so and be prepared to work flexible hours.
- Builds effective relationships with other Trust staff in a variety of roles
- Ability to deal with all matters with discretion and complete confidentiality.
RESPONSIBILITY:
- Support the Band 5 member of the team to organise and administer the weekly Tuesday Teaching programme for Kent and Medway Medical School year 3 students working closely with the local Leads. This includes putting Supporting Speakers/Annual attendance records/ facilitation/feedback.
- Support the Band 5 member of the team to organise placements for the medical students, including communicating with supervisors/students.
- Support the Band 5 member of the team and Medical Education Manager with taxi bookings for medical students in identified placements out of area or reimbursing student expenses
- Support queries from medical education team, teaching faculty and students regarding teaching and placement issues the postholder is involved with.
- Supports the facilitation of simulation training requirements during the Tuesday sessions.
- Monitors the attendance and support producing certificate for doctors who attend the teaching programme so they can use this as evidence for part of their appraisal on request.
- Monitors deadlines for supervisors and Portfolio requirements for students, then communicates these to supervisors and students supporting them to have meetings and complete sign offs in good time.
- Supports facilitation and organisation of teaching faculty receiving feedback from peers.
- Books catering when required for weekly training events when required.
- Active member of Medical Education Team. Assists the medical education team where appropriate with the organisation and delivery of junior doctors and medical student rotations & inductions when required. Responsible for ensuring induction packs are up to date on iLearn.
- Supports the Medical Education team in all visits, from internal and external stake holders, relating to verification and accreditation.
- Assists the MEM in the organisation of conferences/training days for medical staff from within and outside the Trust.
- Supports the Medical Education Manager in coordinating educational events including:
- Booking venues
- Co-ordinating and booking
- Taking and recording bookings for course/events.
- Maintaining an attendance list.
- Sending out reminders and keeping a waiting list, where appropriate.
- Processing of payments from external applicants
- Collation and analysis of programme feedback.
- Issuing certificates.
- Undertakes any other duties as reasonably requested by the Medical Education Manager, Director of Medical Education, College Tutors, Undergraduate leads and Training Programme Directors
- Communicates with trainees and educators as well as other stakeholders both internally and in external organisations.
- Prepares correspondence, spreadsheets, presentations, and course advertising materials.
- Works with the Director of Medical Education, Medical Education Manager, to evaluate and develop medical education. Ensuring this is done within the framework of the Educational Contract.
- Responsible for the comprehensive, day to day administrative support of Medical education across KMPT.
- Responsible for analysing and evaluating activity and performance in order to continually improve the quality of Medical Education in all service areas.
ENVIRONMENT:
- Provides pastoral care to medical students and junior doctors who need additional support.
- May be required to support the team with setting up room layouts which include moving tables and chairs, carrying heavy IT equipment such as screens, projectors and laptops to and from locations.
- Driving licence essential: The post holder is required to be flexible and may be asked to travel where necessary across KMPT sites.
JOB SUMMARY:
The posts primary importance is in the delivery of the HEE educational contract. The post holder will be responsible for ensuring the educational contract for Medical Education between the Trust and Health Education England, Universities and Medical Schools are fulfilled and that educational targets within the contract are met.
The post holder must be aware of Trust visions, financial commitments and the government directives affecting the educational plan and requirements.
Ensuring that the Medical Director, Deputy Chief Medical officer (workforce), Director of Medical Education, Undergraduate Tutor & Trust vision for Medical Education is implemented timely and efficiently, with reflective practice for lessons learned improved to achieve and sustain a high-quality service.
Key results are monitored by the results national GMC Surveys, feedback and visits. The Medical Education Department are responsible for responding to feedback to aid and continually improve on training programmes at KMPT.
For the rest of the complete Job Description, please refer to the attached document.
Person Specification
Knowledge, Skills, Training and Experience
Essential
Desirable
Training, Qualifications and Registration
Administrative or secretarial experience; and/or evidence of training in office administration, clerical or secretarial duties.
NVQ level 3 or equivalent in related subject or equivalent experience.
Advanced use of Microsoft packages, including Work, PowerPoint and Excel.
Experience
Knowledge of the NHS
Valid Driving Licence or means of travelling as required for the role
Knowledge and Skills
Knowledge of Medical Education
Person Specification
Training and Qualifications
Essential
- Administrative or secretarial experience; and/or evidence of training in office administration, clerical or secretarial duties.
- NVQ level 3 or equivalent in related subject or equivalent experience.
- Advanced use of Microsoft packages, including Work, PowerPoint and Excel.
Experience
Essential
Desirable
- Valid Driving Licence or means of travelling as required for the role
Knowledge
Desirable
- Knowledge of Medical Education
Person Specification
Training and Qualifications
Essential
- Administrative or secretarial experience; and/or evidence of training in office administration, clerical or secretarial duties.
- NVQ level 3 or equivalent in related subject or equivalent experience.
- Advanced use of Microsoft packages, including Work, PowerPoint and Excel.
Experience
Essential
Desirable
- Valid Driving Licence or means of travelling as required for the role
Knowledge
Desirable
- Knowledge of Medical Education
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Kent & Medway NHS & Social Care Partnership Trust
Address
Priority House, Maidstone or Littlebrook Hospital, Dartford
Hermitage Lane
Maidstone
ME16 9PH
Employer's website
https://www.kmpt.nhs.uk (Opens in a new tab)
