Job summary
An exciting opportunity has arisen for an experienced emergency planner
to join South West Yorkshire Partnership Foundation Trust. The successful
candidate will report to the Head of Safety, Security and Risk within the Estates
and Facilities Directorate, working in conjunction with the Accountable
Emergency Officer in the Executive Management Team. The Emergency Planning
Adviser is responsible for the provision of professional and expert advice,
guidance, information, building resilience through planning, training,
exercising for and responding to a wide range of incidents and emergencies
which could affect health or disrupt patient care.
This role will focus on delivering all requirements of the NHS England
Core Standards for Emergency Preparedness, Resilience and Response for the
Trust.
We are looking for a passionate, experienced resilience professional
with a can-do attitude and flexible approach to adapt to situations as they
evolve and unfold. If this is you, we look forward to receiving your
application.
Your primary base will be Fieldhead Hospital; however, you will be
required to travel to other Trust hospital sites and premises within the South
and West Yorkshire footprint. There will also be flexibility in agile working
arrangements.
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.
Main duties of the job
The post holder will play a key role in delivery of
a wide range of tasks to support the Trusts emergency planning programme.
The post holder will be required to lead on the
provision of a wide range of planning and training activities aimed at ensuring
that SWFT maintains its statutory duties under the Civil Contingencies Act
2004, and any associated Emergency Preparedness, Resilience & Response
(EPRR) guidance. This specifically includes leading on elements of the National
Core Standards for EPRR which is an annual assurance review of the Trust.
The postholder will also be required to manage and
lead across the Trust on Business Continuity Management (BCM) planning and
training. This will necessitate engagement with senior managers and clinical
leads as well as providing regular briefings to the Trustwide Safety &
Resilience Trust Action Group and other governance meetings. The postholder
will be expected to engage with all Care Groups to ensure compliance with
current national BCM guidance, that all relevant plans are up to date and
approved and that any necessary training - including exercising of plans - is
carried out.
For further information and or an
informal chat please contact, Martin Brandon, Head of Safety, Security and Risk,
or Emma Hilton, Emergency Planning Adviser: martin.brandon@swyt.nhs.uk 07967378867 oremma.hilton@swyt.nhs.uk 07798534580
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
For full job description, please see attached supporting
documents.
Delivery of the EPRR work plan, as directed by
the Head of Safety, Security and Risk.
Act as a source of advice and assurance to directors
and managers regarding EPRR arrangements.
Be required to communicate with all levels of
staff across the organisation including Executive and Non-Executive Directors
and staff in all services.
Be required to gain co-operation of all levels
of staff and where necessary present information at varying levels of
understanding.
Manage
the EPRR annual work plan and Trust response to the NHS England Core Standards
for Emergency Preparedness, Resilience and Response.
Receive information about threats and incidents
that may be highly sensitive, unsettling and with restricted circulation.
Develop and maintain strong productive working
relationships with multi agency partners and EPRR Leads across the system.
Participate in health economy EPRR forums as
agreed with the Head of Safety, Security and Risk and the Trust Accountable
Emergency Officer.
Act as a point of contact and a subject matter
expert on EPRR within the Trust.
Disseminate information relating to EPRR,
including national guidance, and sharing of lessons learnt from internal or
external incidents.
Deputise for the Head of Safety, Security and
Risk and the Trust Accountable Emergency Officer in all relevant EPRR
activities within the Trust and at regional level.
Liaison with clinical staff to ensure that
service business continuity arrangements accurately assess the impact of
disruption for their patients or service users.
Understand how emergencies can impact on
patients and advise clinical staff of potential mitigations.
Develop plans and policies relating to EPRR and
business continuity in line with requirements from the NHS England Core
Standards for Emergency Preparedness, Resilience and Response.
Provide EPRR and Business Continuity updates to
the Safety and Resilience Trust Action Group.
Carry out debriefs and analysis with staff,
where required.
Develop training to staff regarding all aspects
of EPRR and business continuity.
Develop business continuity processes working
with service managers.
Oversee the implementation of agreed EPRR
policies and plans across the organisation.
Evaluation of Business Continuity Plans at both
strategic and operational levels.
Organise the evaluation commentary, approval,
and ratification of plans through appropriate governance processes.
Have responsibility for managing data and
reports generated by the EPRR function.
Work on the Trusts resilience direct pages on
the governments resilience direct website including creation, archiving and
removal of content.
Compile submissions to NHS England,
Commissioners and regulators as required both in and out of incident response.
Carry out root cause reviews and debriefs
following incidents and exercises.
Development and maintenance of EPRR pages on
Trust Intranet site.
Able to actively listen, give feedback, respect
diversity, and develop staff, motivating others with enthusiasm and a positive
attitude.
Will involve team members in planning and
delivering EPRR work items.
Able to work as part of a team, work flexibly
to provide support to others and also work autonomously.
Can deal with rapidly changing
and ambiguous environments.
We are aware that an increasing number of applicants
are using AI technology to generate responses on NHS Job application
forms.Over reliance on AI-generated content in application forms is
strongly discouraged and we will conduct a thorough screening process before
selecting candidates to progress to the next stage. If you are using AI to
enhance your application, please disclose this in your NHS Jobs application
form.
At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements)set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.
Job description
Job responsibilities
For full job description, please see attached supporting
documents.
Delivery of the EPRR work plan, as directed by
the Head of Safety, Security and Risk.
Act as a source of advice and assurance to directors
and managers regarding EPRR arrangements.
Be required to communicate with all levels of
staff across the organisation including Executive and Non-Executive Directors
and staff in all services.
Be required to gain co-operation of all levels
of staff and where necessary present information at varying levels of
understanding.
Manage
the EPRR annual work plan and Trust response to the NHS England Core Standards
for Emergency Preparedness, Resilience and Response.
Receive information about threats and incidents
that may be highly sensitive, unsettling and with restricted circulation.
Develop and maintain strong productive working
relationships with multi agency partners and EPRR Leads across the system.
Participate in health economy EPRR forums as
agreed with the Head of Safety, Security and Risk and the Trust Accountable
Emergency Officer.
Act as a point of contact and a subject matter
expert on EPRR within the Trust.
Disseminate information relating to EPRR,
including national guidance, and sharing of lessons learnt from internal or
external incidents.
Deputise for the Head of Safety, Security and
Risk and the Trust Accountable Emergency Officer in all relevant EPRR
activities within the Trust and at regional level.
Liaison with clinical staff to ensure that
service business continuity arrangements accurately assess the impact of
disruption for their patients or service users.
Understand how emergencies can impact on
patients and advise clinical staff of potential mitigations.
Develop plans and policies relating to EPRR and
business continuity in line with requirements from the NHS England Core
Standards for Emergency Preparedness, Resilience and Response.
Provide EPRR and Business Continuity updates to
the Safety and Resilience Trust Action Group.
Carry out debriefs and analysis with staff,
where required.
Develop training to staff regarding all aspects
of EPRR and business continuity.
Develop business continuity processes working
with service managers.
Oversee the implementation of agreed EPRR
policies and plans across the organisation.
Evaluation of Business Continuity Plans at both
strategic and operational levels.
Organise the evaluation commentary, approval,
and ratification of plans through appropriate governance processes.
Have responsibility for managing data and
reports generated by the EPRR function.
Work on the Trusts resilience direct pages on
the governments resilience direct website including creation, archiving and
removal of content.
Compile submissions to NHS England,
Commissioners and regulators as required both in and out of incident response.
Carry out root cause reviews and debriefs
following incidents and exercises.
Development and maintenance of EPRR pages on
Trust Intranet site.
Able to actively listen, give feedback, respect
diversity, and develop staff, motivating others with enthusiasm and a positive
attitude.
Will involve team members in planning and
delivering EPRR work items.
Able to work as part of a team, work flexibly
to provide support to others and also work autonomously.
Can deal with rapidly changing
and ambiguous environments.
We are aware that an increasing number of applicants
are using AI technology to generate responses on NHS Job application
forms.Over reliance on AI-generated content in application forms is
strongly discouraged and we will conduct a thorough screening process before
selecting candidates to progress to the next stage. If you are using AI to
enhance your application, please disclose this in your NHS Jobs application
form.
At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements)set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.
Person Specification
Personal Attributes
Essential
- Ability to organise own workload and manage outcomes to meet planned objectives.
- Technical knowledge and confidence to challenge, whilst avoiding conflict.
- Flexibility in working hours (where necessary) to meet team objectives and training needs.
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability).
Physical Attributes
Essential
- Lifting skills in order to set up projectors/screens for training, and Incident Control Rooms for incident operations.
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where sickness is related to a disability and/or pregnancy).
Special Knowledge & Skills
Essential
- Knowledge / experience of the Civil Contingencies Act 2004.
- Highly specialised knowledge of relevant legislation and current guidance related to EPRR gained through on the job experience.
- Up to date knowledge of major incident and business continuity planning.
- Knowledge and experience of NHS procedures and structures.
- Manage confidential/sensitive information.
- Work autonomously and proactively.
- Highly developed interpersonal/communication skills.
- Highly developed organisational skills.
- Prioritise work effectively and deal with non-routine tasks under pressure.
- Able to use appropriate technology and tools Microsoft packages, web-based systems such as resilience direct.
- To lead by example.
- Approachable.
- Organisationally focused.
- Positive and amenable.
- Motivational to others.
- Flexibility to work outside core hours dependent on organisational requirements.
Desirable
- Willingness to undertake continuous professional development to maintain and develop technical skills.
Training
Essential
- Attendance at appropriate training courses in order to demonstrate up-to-date knowledge of emergency resilience and business continuity management and legislation.
Qualifications
Essential
- A recognised Emergency Planning or Business Continuity qualification. The preferable qualification is the Diploma in Health Emergency Planning (Level 4) or diploma in business continuity from the Business Continuity Institute (level 4) or successfully completed within an agreed timeframe.
- Degree in relevant field.
- Experience / training in Emergency Planning and Business Continuity or areas that are relevant for business continuity management to Masters level equivalent.
Desirable
- MET Office Weather Warning training.
- Experience of Root cause analysis investigation.
- NHS England Loggist Training.
- NHS England Defensible Decision Making.
- BTEC Level 3 Train the Trainer or equivalent.
Experience
Essential
- Extensive experience of working in an NHS EPRR function or an Emergency Planning or Business Continuity function in a similar, or complex organisations.
- Extensive knowledge of business continuity and emergency planning techniques, standards and application.
- Expert knowledge of all NHS England EPRR standards and the ability to progress work / training and procedures in all areas.
- Experience of leading and emergency response including acting as Incident manager and advising the organisations senior staff / directors in an emergency.
- Detailed understanding of the NHS, its structures and how it is governed.
- Experience of risk management and service continuity.
Desirable
- Completion of NHS Principles of Health Command training.
- Qualified Decision Loggist.
Person Specification
Personal Attributes
Essential
- Ability to organise own workload and manage outcomes to meet planned objectives.
- Technical knowledge and confidence to challenge, whilst avoiding conflict.
- Flexibility in working hours (where necessary) to meet team objectives and training needs.
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability).
Physical Attributes
Essential
- Lifting skills in order to set up projectors/screens for training, and Incident Control Rooms for incident operations.
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where sickness is related to a disability and/or pregnancy).
Special Knowledge & Skills
Essential
- Knowledge / experience of the Civil Contingencies Act 2004.
- Highly specialised knowledge of relevant legislation and current guidance related to EPRR gained through on the job experience.
- Up to date knowledge of major incident and business continuity planning.
- Knowledge and experience of NHS procedures and structures.
- Manage confidential/sensitive information.
- Work autonomously and proactively.
- Highly developed interpersonal/communication skills.
- Highly developed organisational skills.
- Prioritise work effectively and deal with non-routine tasks under pressure.
- Able to use appropriate technology and tools Microsoft packages, web-based systems such as resilience direct.
- To lead by example.
- Approachable.
- Organisationally focused.
- Positive and amenable.
- Motivational to others.
- Flexibility to work outside core hours dependent on organisational requirements.
Desirable
- Willingness to undertake continuous professional development to maintain and develop technical skills.
Training
Essential
- Attendance at appropriate training courses in order to demonstrate up-to-date knowledge of emergency resilience and business continuity management and legislation.
Qualifications
Essential
- A recognised Emergency Planning or Business Continuity qualification. The preferable qualification is the Diploma in Health Emergency Planning (Level 4) or diploma in business continuity from the Business Continuity Institute (level 4) or successfully completed within an agreed timeframe.
- Degree in relevant field.
- Experience / training in Emergency Planning and Business Continuity or areas that are relevant for business continuity management to Masters level equivalent.
Desirable
- MET Office Weather Warning training.
- Experience of Root cause analysis investigation.
- NHS England Loggist Training.
- NHS England Defensible Decision Making.
- BTEC Level 3 Train the Trainer or equivalent.
Experience
Essential
- Extensive experience of working in an NHS EPRR function or an Emergency Planning or Business Continuity function in a similar, or complex organisations.
- Extensive knowledge of business continuity and emergency planning techniques, standards and application.
- Expert knowledge of all NHS England EPRR standards and the ability to progress work / training and procedures in all areas.
- Experience of leading and emergency response including acting as Incident manager and advising the organisations senior staff / directors in an emergency.
- Detailed understanding of the NHS, its structures and how it is governed.
- Experience of risk management and service continuity.
Desirable
- Completion of NHS Principles of Health Command training.
- Qualified Decision Loggist.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
