Job summary
Fixed Term 0.4 WTE, Part time 15 hours per week.
Internal position only.
We are seeking a
motivated and organised Medical Staffing HR Officer to join our friendly and
supportive team. This role will provide dedicated support to the coordination
and delivery of medical staffing processes, including leading on the
recruitment of resident doctors, consultants, and associated medical staff
groups. You will oversee recruitment and onboarding stages, contract
managements, and rota administration. Working closely with internal departments
and external partners, you will play a key role in maintaining compliance,
ensuring safe staffing, and contributing to the trusts ambition to expand its
resident doctors workforce. This is a fixed term post for 12 months, 15 hours
per week, offering an opportunity to contribute to service development while
gaining valuable experience in medical HR.
All employees of the Trust are strongly encouraged to be
fully vaccinated against COVID-19 to protect patients.
Main duties of the job
As Medical
Staffing HR Officer you will be responsible for supporting all aspects of
medical staffing administration and implementation, including oversight of
recruitment and onboarding processes, providing pastoral support to overseas
candidates, formulating and issuing contracts, and ensuring compliance with
employment and visa regulations. You will assist with rota coordination, liaise
with erostering and People Relation colleagues, Medical Education Department
colleagues, Occupational health colleagues, as well as medical clinical leads
and other internal departments. The role will also involve supporting data
reporting (time-to-hire metric), representation from medical recruitment at
meetings, and driving service improvement forward.
At
the time of advertising, this role does not meet the minimum requirements set
by UK Visas and Immigration to sponsor candidates to work in the UK. For this
reason, we are unable to sponsor anyone for a skilled worker visa for this role
We
are happy to accept applications from candidates who can prove their right to
work in the UK or via alternative visa routes. Such applications will be
considered alongside all other applications.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
To provide a
high quality, expert, person orientated medical HR and recruitment service to
the Trust, delivering our strategic priority to make this is a great place to
work.
KEY RESULT AREAS
To provide
advice and guidance on Medical HR policies and procedures and Terms and
Conditions of Service for all grades of Medical staff, e.g. Salaries, Annual
Leave entitlements, Special Leave, Maternity Leave, Removal Expenses and
Sickness Absence escalating to HR Managers and medical Director
when necessary and for approval where outside of process.
Lead on the Medical
recruitment process using NHS Jobs and other advertising media, including
providing advice to the Trust medics on the process, processing of pre-employment
checks and new starter documentation in accordance with NHS Standards of
Employment. Liaising with Clinical Leads
and the new employee to determine appropriate salary packages
in line with appropriate parameters
Liaise with
the Clinical Leads regarding clinical attachments and placements and process
relevant checks and honorary contracts as appropriate
Issue Medical
Contracts of Employment in line with the relevant national Terms and Conditions
appropriate to the post holder.
Act as Trust
contact for the processing of overseas visa applications using the UK Border
Agency Sponsor Management System, including the request and allocation of
Certificate of Sponsorship (COS) and maintaining the Trusts Sponsorship
License, processing of related payments for COS and advising Trust managers and
employees of the process.
Co-ordinate
and oversee the process of the medical rotation for Doctors in Training 4 times
annually acting as the main point of contact for rotation with Health Education
England (HEE) and the relevant regional lead and acute employers. Processing of
Less than Full Time Training posts (LTFTT), Out of Programme Experience (OOPE)
and liaising with external Trusts regarding Acting up arrangements for Higher
Trainees.
Use the
Allocate system to formulate and monitor rotas.
Be the main
point of contact for the Medical Training Initiative (MTI) and Widening Access
to Specialty Training scheme (WAST) which process Doctors from overseas for
placements within the Trust.
Work closely
with the Medical Directorate Business Manager advising on Medical HR issues, completion
of the relevant Trust return reports in relation to Doctors in Training as well
as maintaining the Trusts intranet site specifically for Medics.
Work with the
Assistant Medical HR Officer to amend rota patterns in line with training
numbers and to ensure rotas are compliant with EWTD and New Deal requirements
as well the Terms and Conditions of Service for Doctors in Training, advising
Clinical Leads on options relating to pattern compliance and cost implications
and to ensure that the Trust work schedules are maintained, updated and issued
in line with the statutory 8 week deadline.
Be responsible
for ensuring that amendments relating to Terms and Conditions of Service are
implemented in a timely manner and Managers and Clinical Leads are aware of any
implications within their service.
Attend any
required regional Medical Staffing network meetings and internal trust meetings
as and when required
Organise and
deliver Recruitment and Selection training for Consultant medical staff.
Be responsible
for setting up requested rota monitoring studies and to analyse and produce the
relevant outcome reports and feedback any findings to the Clinical Leads and
Managers.
Administer and
oversee the Trust annual Local Clinical Excellence Awards (LCEA), including
working closely with the Director of HR to ensure that policies and associated
paperwork are updated in line with the scheme and ensure the award rounds are delivered
in a timely manner. Produce a suit of
reports supporting the process of scoring and awards given to be published on
the intranet.
Provide day to
day supervision for the Assistant HR Officer (Medical) and undertake regular
1-1 meetings.
Act as a point
of contact for the Guardian of Safe Working providing guidance relating to rota
structures and patterns across the Trust.
Participate in
the drafting of Medical HR policies or other processes in relation to area of
work.
Keeping up to
date with NHS Employers initiatives, HEE initiatives etc. and ensuring these
are incorporated into policies and procedures where necessary.
Keep up to
date with national terms and conditions of Employment for the different
categories of medical staff and make sure they are implemented
Build and
maintain excellent working relationships with the Medical Staff of the Trust
and all internal associated departments e.g. Finance and Post Graduate Administration
services and liaise with external organisations as necessary
Work closely
with and engage with the HR Operational Team to ensure consistency and equity
across all practice and processes,
Professional
HR leadership will be provided by a HR Manager
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms.Over
reliance on AI-generated content in application forms is strongly discouraged
and we will conduct a thorough screening process before selecting candidates to
progress to the next stage. If you are using AI to enhance your application,
please disclose this in your NHS Jobs application form.
Job description
Job responsibilities
To provide a
high quality, expert, person orientated medical HR and recruitment service to
the Trust, delivering our strategic priority to make this is a great place to
work.
KEY RESULT AREAS
To provide
advice and guidance on Medical HR policies and procedures and Terms and
Conditions of Service for all grades of Medical staff, e.g. Salaries, Annual
Leave entitlements, Special Leave, Maternity Leave, Removal Expenses and
Sickness Absence escalating to HR Managers and medical Director
when necessary and for approval where outside of process.
Lead on the Medical
recruitment process using NHS Jobs and other advertising media, including
providing advice to the Trust medics on the process, processing of pre-employment
checks and new starter documentation in accordance with NHS Standards of
Employment. Liaising with Clinical Leads
and the new employee to determine appropriate salary packages
in line with appropriate parameters
Liaise with
the Clinical Leads regarding clinical attachments and placements and process
relevant checks and honorary contracts as appropriate
Issue Medical
Contracts of Employment in line with the relevant national Terms and Conditions
appropriate to the post holder.
Act as Trust
contact for the processing of overseas visa applications using the UK Border
Agency Sponsor Management System, including the request and allocation of
Certificate of Sponsorship (COS) and maintaining the Trusts Sponsorship
License, processing of related payments for COS and advising Trust managers and
employees of the process.
Co-ordinate
and oversee the process of the medical rotation for Doctors in Training 4 times
annually acting as the main point of contact for rotation with Health Education
England (HEE) and the relevant regional lead and acute employers. Processing of
Less than Full Time Training posts (LTFTT), Out of Programme Experience (OOPE)
and liaising with external Trusts regarding Acting up arrangements for Higher
Trainees.
Use the
Allocate system to formulate and monitor rotas.
Be the main
point of contact for the Medical Training Initiative (MTI) and Widening Access
to Specialty Training scheme (WAST) which process Doctors from overseas for
placements within the Trust.
Work closely
with the Medical Directorate Business Manager advising on Medical HR issues, completion
of the relevant Trust return reports in relation to Doctors in Training as well
as maintaining the Trusts intranet site specifically for Medics.
Work with the
Assistant Medical HR Officer to amend rota patterns in line with training
numbers and to ensure rotas are compliant with EWTD and New Deal requirements
as well the Terms and Conditions of Service for Doctors in Training, advising
Clinical Leads on options relating to pattern compliance and cost implications
and to ensure that the Trust work schedules are maintained, updated and issued
in line with the statutory 8 week deadline.
Be responsible
for ensuring that amendments relating to Terms and Conditions of Service are
implemented in a timely manner and Managers and Clinical Leads are aware of any
implications within their service.
Attend any
required regional Medical Staffing network meetings and internal trust meetings
as and when required
Organise and
deliver Recruitment and Selection training for Consultant medical staff.
Be responsible
for setting up requested rota monitoring studies and to analyse and produce the
relevant outcome reports and feedback any findings to the Clinical Leads and
Managers.
Administer and
oversee the Trust annual Local Clinical Excellence Awards (LCEA), including
working closely with the Director of HR to ensure that policies and associated
paperwork are updated in line with the scheme and ensure the award rounds are delivered
in a timely manner. Produce a suit of
reports supporting the process of scoring and awards given to be published on
the intranet.
Provide day to
day supervision for the Assistant HR Officer (Medical) and undertake regular
1-1 meetings.
Act as a point
of contact for the Guardian of Safe Working providing guidance relating to rota
structures and patterns across the Trust.
Participate in
the drafting of Medical HR policies or other processes in relation to area of
work.
Keeping up to
date with NHS Employers initiatives, HEE initiatives etc. and ensuring these
are incorporated into policies and procedures where necessary.
Keep up to
date with national terms and conditions of Employment for the different
categories of medical staff and make sure they are implemented
Build and
maintain excellent working relationships with the Medical Staff of the Trust
and all internal associated departments e.g. Finance and Post Graduate Administration
services and liaise with external organisations as necessary
Work closely
with and engage with the HR Operational Team to ensure consistency and equity
across all practice and processes,
Professional
HR leadership will be provided by a HR Manager
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms.Over
reliance on AI-generated content in application forms is strongly discouraged
and we will conduct a thorough screening process before selecting candidates to
progress to the next stage. If you are using AI to enhance your application,
please disclose this in your NHS Jobs application form.
Person Specification
Personal Attributes
Essential
- Flexibility to meet the needs of the service
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Qualifications
Essential
- Relevant level 3 qualification e.g. CPP complemented by expert knowledge in Medical HR with substantial experience in this field
Special Knowledge/Skills
Essential
- A basic Knowledge and understanding of employment legislation in relation to Terms and Conditions of Employment for Medical Staff, Recruitment & Selection and contracts of employment
- Ability to analyse and interpret information e.g. rotas, salaries.
- Excellent computer skills
- Ability to prioritise and work to deadlines
- Ability to communicate with all levels (MD, Consultants, trainees)
Desirable
- Knowledge of medical staffing rotas
- Knowledge of Doctors Training Schemes
Experience
Essential
- Experience in a medical HR environment
- Experience of using a variety of software packages (e.g. plotting rotas, recruitment & Selection)
- Experience in office administration duties and procedures
Desirable
- Experience of working with all levels of Medical Staff.
Person Specification
Personal Attributes
Essential
- Flexibility to meet the needs of the service
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Qualifications
Essential
- Relevant level 3 qualification e.g. CPP complemented by expert knowledge in Medical HR with substantial experience in this field
Special Knowledge/Skills
Essential
- A basic Knowledge and understanding of employment legislation in relation to Terms and Conditions of Employment for Medical Staff, Recruitment & Selection and contracts of employment
- Ability to analyse and interpret information e.g. rotas, salaries.
- Excellent computer skills
- Ability to prioritise and work to deadlines
- Ability to communicate with all levels (MD, Consultants, trainees)
Desirable
- Knowledge of medical staffing rotas
- Knowledge of Doctors Training Schemes
Experience
Essential
- Experience in a medical HR environment
- Experience of using a variety of software packages (e.g. plotting rotas, recruitment & Selection)
- Experience in office administration duties and procedures
Desirable
- Experience of working with all levels of Medical Staff.
