Job summary
37.5 Hours Per Week.
We are looking for an individual to provide
proactive, comprehensive, and professional day to day support to the Unison
Branch and all branch officers, leading in co-ordination of branch activities
agreed by the branch committee and communication to branch staff up to date
Unison communications.
This role will involve effective
administration to the branch, supervision of branch office staff and enquires
from members, regional officers and employers.
You will be confident in your communication, you will be required to
keep various systems up to date and accurate.
For further
information please contact Anne Magge on 07788300733
All employees of the Trust are strongly encouraged to be
fully vaccinated against COVID-19 to protect patients.
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms. We strongly
discourage this and will conduct a thorough screening process before selecting
candidates to progress to the next stage. If you are using AI to enhance your
application, please disclose this in your NHS Jobs application form.
Main duties of the job
Responsible for administration
of Unison Branch Office, reporting to Branch Secretary.
To be willing to learn
systems, process and procedures required by National Unison Office.
Support and inform all new
branch members on Unison procedures.
Organise and undertake
recruitment events to increase Unison membership.
Build and maintain working
partnerships with internal and external stakeholders.
Be able to supervise staff
Appraisals, Sickness, Problem Solving
At the time of advertising,
this role does not meet the minimum requirements set by UK Visas and
Immigration to sponsor candidates to work in the UK. For this reason, we are
unable to sponsor anyone for a skilled worker visa for this role
We are happy to accept
applications from candidates who can prove their right to work in the UK or via
alternative visa routes. Such applications will be considered alongside all
other applications.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
Undertake
delegated duties under the supervision
of the Business Administrative Manager.
Consulting as necessary and working collaboratively to deliver a comprehensive
service.
Provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
Work in partnership with others;
develop knowledge to promote an holistic service.
Demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
Supervise and delegate work to Admin/secretarial staff, participate
in their induction, training, appraisal etc.
May be required to work in
challenging environments which could include lone working and conflict
resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of service.
Work flexibly to meet the needs of
the service.
For further information, please see job description attached.
Job description
Job responsibilities
Undertake
delegated duties under the supervision
of the Business Administrative Manager.
Consulting as necessary and working collaboratively to deliver a comprehensive
service.
Provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
Work in partnership with others;
develop knowledge to promote an holistic service.
Demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
Supervise and delegate work to Admin/secretarial staff, participate
in their induction, training, appraisal etc.
May be required to work in
challenging environments which could include lone working and conflict
resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of service.
Work flexibly to meet the needs of
the service.
For further information, please see job description attached.
Person Specification
Qualifications
Essential
- NVQ level 4 in Business Administration or equivalent level qualification,
- Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
Desirable
- Group Facilitation skills
- Willingness to undertake further study/development.
- Degree
Experience
Essential
- in General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
- In dealing with the public.
- In working as an effective team member.
- in prioritising own workload and meeting deadlines
Special Knowledge and Skills
Essential
- As appropriate to the role:
- Excellent written communication skills, with the ability to deal with and prepare routine written correspondence
- Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
- Strong analytical and problem solving skills
- Sound knowledge of Data Protection Act
- Demonstrate excellent customer care skills
- Providing and receiving supervision
- Enthusiastic, able to work flexibly
- Excellent communicator, numeracy/ literacy, IT/keyboard skills
- Diversity/Cultural understanding
- Knows responsibilities regarding confidentiality and trust.
- Resilience to pressure and previous exposure to emotional, distressing or hazardous situations
- Non-judgemental, empathetic manner
- Demonstrates Trust Values
- Excellent interpersonal skills
- Able to use observation skills to identify potential risks and act appropriately
- In working effectively, professionally and independently or as part of a team
- In demonstrating initiative, decision-making and prioritisation skills.
Desirable
- Financial Management skills
- Language skills other than English
Training.
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Desirable
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role
Person Specification
Qualifications
Essential
- NVQ level 4 in Business Administration or equivalent level qualification,
- Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
Desirable
- Group Facilitation skills
- Willingness to undertake further study/development.
- Degree
Experience
Essential
- in General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
- In dealing with the public.
- In working as an effective team member.
- in prioritising own workload and meeting deadlines
Special Knowledge and Skills
Essential
- As appropriate to the role:
- Excellent written communication skills, with the ability to deal with and prepare routine written correspondence
- Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
- Strong analytical and problem solving skills
- Sound knowledge of Data Protection Act
- Demonstrate excellent customer care skills
- Providing and receiving supervision
- Enthusiastic, able to work flexibly
- Excellent communicator, numeracy/ literacy, IT/keyboard skills
- Diversity/Cultural understanding
- Knows responsibilities regarding confidentiality and trust.
- Resilience to pressure and previous exposure to emotional, distressing or hazardous situations
- Non-judgemental, empathetic manner
- Demonstrates Trust Values
- Excellent interpersonal skills
- Able to use observation skills to identify potential risks and act appropriately
- In working effectively, professionally and independently or as part of a team
- In demonstrating initiative, decision-making and prioritisation skills.
Desirable
- Financial Management skills
- Language skills other than English
Training.
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Desirable
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role
