Job summary
Part Time- 22.5 Hours Per Week.
Spirit
in Mind is an innovative project that brings together community-based spiritual
organisations in collaboration with the South West Yorkshire Partnership NHS
Foundation Trust. Spirit in Mind acts as a platform to enable our Trust to make
connections with spiritual organisations throughout our local communities,
creating the opportunity for them to learn about the support we're able to
offer.
The Project
Management Support Officer will play a key role in building the profile and
ensuring the long-term sustainability of Spirit in Mind. They will provide day
to day project management support to multiple pieces of work on behalf of the
Pastoral and Spiritual Care Department, with a focus on supporting, delivering
and fundraising for the Spirit in Mind project through staff and public
engagement and equality and inclusion processes across the Trust. The post
holder will work with a wide network of staff, service users, carers,
volunteers and partners throughout the Trust and with local Faith Communities
providing practical leadership and support to the project and initiatives to
ensure defined positive outcomes are achieved.
At the time of advertising,
this role does not meet the minimum requirements (salary threshold or
occupational requirements) set by UK
Visas and Immigration to sponsor candidates to work in the UK. For this reason,
unfortunately we are unable to sponsor anyone on a visa for this role at this
moment in time.
Main duties of the job
Main duties include:
Support the day-to-day delivery of the Spirit in Mind Projects as part of the linked charity Spirit in Mind (SiM) working with the Pastoral and Spiritual Care department. The project will initially focus on the Spirit in Mind programme in support of the charity objects and to promote the equality, diversity and inclusion agenda across the Trust.
To secure a range of income streams to ensure
the long-term sustainability of the SIM project charitable fund.
To ensure that all of the charitable Funds
fundraising activities and events are planned and costed and that resources are
appropriately allocated
To supervise volunteers when supporting
fundraising initiatives in line with Trust procedures
To work with the Linked Charities,
Communications Team, Research & Development, the Finance Team and
colleagues across the Trust who are involved in Trust priorities and charitable
activities on behalf of the Trusts Charitable Funds.
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.
We are aware an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
The Project Management Support Officer will provide day to day project
management support to multiple pieces of work on behalf of the Pastoral and
Spiritual Care Department, with a focus on supporting, delivering and
fundraising for the Spirit in Mind project through staff and public engagement
and equality and inclusion processes across the Trust. The post holder will
work with a wide network of staff, service users, carers, volunteers and
partners throughout the Trust and with local Faith Communites providing
practical leadership and support to the project and initiatives to ensure
defined positive outcomes are achieved.
Support
the day to day delivery of the Spirit in Mind Projects as part of the
linked charity Spirit in Mind (SiM) working with the Pastoral and Spiritual Care
department The project will
initially focus on the Spirit in mind programme in support of the charity
objects and to promote the equality, diversity and inclusion agenda across
the Trust.
To secure a range of
income streams to ensure the long term sustainability of the SIM project charitable
fund.
To ensure that all of the charitable Funds fundraising activities and
events are planned and costed and that resources are appropriately allocated
To supervise volunteers when supporting fundraising initiatives in line
with Trust procedures
To work with the Linked
Charities, Communications Team, Research & Development, the Finance Team
and colleagues across the Trust who are involved in Trust priorities and charitable
activities on behalf of the Trusts Charitable Funds
Manage and process matters arising, taking appropriate
action to ensure urgent issues are dealt with appropriately
In conjunction with
others in the team, contribute to the preparation of business cases and option
appraisals.
Lead on designated
projects or elements of projects and programmes. Support, facilitate and
monitor progress of projects formulating and adjusting plans. Support staff
with project delivery. Resolve project delivery problems. Plan key work streams
in relation to projects.
Communicate information
clearly and effectively with the team and others, receiving, handling and
forwarding as necessary incoming and outgoing correspondence (email, letter, and
telephone).
Develop positive
relationships with colleagues, service users, carers, volunteers and
partners.
For further information, pleae see job description and person specification attached.
Job description
Job responsibilities
The Project Management Support Officer will provide day to day project
management support to multiple pieces of work on behalf of the Pastoral and
Spiritual Care Department, with a focus on supporting, delivering and
fundraising for the Spirit in Mind project through staff and public engagement
and equality and inclusion processes across the Trust. The post holder will
work with a wide network of staff, service users, carers, volunteers and
partners throughout the Trust and with local Faith Communites providing
practical leadership and support to the project and initiatives to ensure
defined positive outcomes are achieved.
Support
the day to day delivery of the Spirit in Mind Projects as part of the
linked charity Spirit in Mind (SiM) working with the Pastoral and Spiritual Care
department The project will
initially focus on the Spirit in mind programme in support of the charity
objects and to promote the equality, diversity and inclusion agenda across
the Trust.
To secure a range of
income streams to ensure the long term sustainability of the SIM project charitable
fund.
To ensure that all of the charitable Funds fundraising activities and
events are planned and costed and that resources are appropriately allocated
To supervise volunteers when supporting fundraising initiatives in line
with Trust procedures
To work with the Linked
Charities, Communications Team, Research & Development, the Finance Team
and colleagues across the Trust who are involved in Trust priorities and charitable
activities on behalf of the Trusts Charitable Funds
Manage and process matters arising, taking appropriate
action to ensure urgent issues are dealt with appropriately
In conjunction with
others in the team, contribute to the preparation of business cases and option
appraisals.
Lead on designated
projects or elements of projects and programmes. Support, facilitate and
monitor progress of projects formulating and adjusting plans. Support staff
with project delivery. Resolve project delivery problems. Plan key work streams
in relation to projects.
Communicate information
clearly and effectively with the team and others, receiving, handling and
forwarding as necessary incoming and outgoing correspondence (email, letter, and
telephone).
Develop positive
relationships with colleagues, service users, carers, volunteers and
partners.
For further information, pleae see job description and person specification attached.
Person Specification
Special Knowledge and Skills
Essential
- Excellent communicator, numeracy, literacy, IT/keyboard skills
- Knowledge and experience using Microsoft Office, Excel, Outlook, PowerPoint
- Knowledge gained through practical application of Project Management tools and techniques.
- In depth knowledge of a range of faith communities
- Diversity/Cultural understanding
- Non-judgemental, empathetic manner
- Excellent interpersonal skills
- Able to work under own initiative
- Understanding of confidentiality
- Ability to manage multiple pieces of work across different projects at one time
- Is able to evidence use of effective influencing, facilitation and negotiation skills.
- Ability to work with people in a supportive and empowering way.
- Experience of communicating difficult, sensitive and contentious information/data.
- Ability to identify information/data requirements and analyse, interpret and report on incomplete/ambiguous information.
- Ability to problem solve, suggest and recommend solutions/approaches to resolve them.
- Organisational/planning skills
Desirable
- Understanding of the modern NHS and the context in which Foundation Trusts operate and a clear understanding of how these challenges impact on our organisation and are translated into effect
- Undertaking searches and finding evidence of best practice etc.
- Specialist knowledge of fundraising laws and practices
- Substantial project management experience in demonstrating initiative, decision-making and prioritisation skills
- Knowledge of social media platforms
Experience
Essential
- Experience of fundraising activity to deliver projects
- Experience of coordinating successful projects or elements of programmes and undertaking project work, data collection and analysis for reporting
- Experience of working with internal/external organisations and stakeholders from different backgrounds to successfully deliver projects
- Experience of producing & presenting reports and papers
- Confident at presenting to a variety of stakeholders
- Experience of success in using programme and project management tools and techniques in supporting the delivery of complex (multi-stranded) pieces of work including fundraising
Desirable
- Bid writing experience
- Experience of successful fundraising and securing grants
- Experience of organising events
- Experience of supervising volunteers
- Knowledge of service improvement/innovation techniques
- Knowledge of national policy/guidance affecting the NHS
- Experience of preparing business cases
- Use of Project Management software, and online products and platforms e.g., JustGiving
- Experience of working in public sector organisation
Qualifications
Essential
- Educated to Degree level in an appropriate subject (Theology or related subject) or with a demonstrably equivalent level of experience (significant years working within a faith community or related project)
Desirable
- Specific qualification related to use of information technology e.g., Advanced ECDL
Personal Attributes
Essential
- Compassionate and kind
- Motivated, enthusiastic, and flexible to meet demands of the post
- Ability to work well in a team setting and independently
- Ability to work effectively with people at all levels from all backgrounds
- Ability to build and steward relationships
- The ability to deal with complex and sensitive information and communicate key points clearly to different audiences
- Willing to work flexibly and occasional unsocial hours (evenings and weekends)
- Ability to plan, organise and problem solve
- Willingness to travel and attend community events across catchment areas
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability)
Experience
Essential
- Experience of fundraising activity to deliver projects
- Experience of coordinating successful projects or elements of programmes and undertaking project work, data collection and analysis for reporting
- Experience of working with internal/external organisations and stakeholders from different backgrounds to successfully deliver projects
- Experience of producing & presenting reports and papers
- Confident at presenting to a variety of stakeholders
- Experience of success in using programme and project management tools and techniques in supporting the delivery of complex (multi-stranded) pieces of work including fundraising
Desirable
- Bid writing experience
- Experience of successful fundraising and securing grants
- Experience of organising events
- Experience of supervising volunteers
- Knowledge of service improvement/innovation techniques
- Knowledge of national policy/guidance affecting the NHS
- Experience of preparing business cases
- Use of Project Management software, and online products and platforms e.g., JustGiving
- Experience of working in public sector organisation
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Person Specification
Special Knowledge and Skills
Essential
- Excellent communicator, numeracy, literacy, IT/keyboard skills
- Knowledge and experience using Microsoft Office, Excel, Outlook, PowerPoint
- Knowledge gained through practical application of Project Management tools and techniques.
- In depth knowledge of a range of faith communities
- Diversity/Cultural understanding
- Non-judgemental, empathetic manner
- Excellent interpersonal skills
- Able to work under own initiative
- Understanding of confidentiality
- Ability to manage multiple pieces of work across different projects at one time
- Is able to evidence use of effective influencing, facilitation and negotiation skills.
- Ability to work with people in a supportive and empowering way.
- Experience of communicating difficult, sensitive and contentious information/data.
- Ability to identify information/data requirements and analyse, interpret and report on incomplete/ambiguous information.
- Ability to problem solve, suggest and recommend solutions/approaches to resolve them.
- Organisational/planning skills
Desirable
- Understanding of the modern NHS and the context in which Foundation Trusts operate and a clear understanding of how these challenges impact on our organisation and are translated into effect
- Undertaking searches and finding evidence of best practice etc.
- Specialist knowledge of fundraising laws and practices
- Substantial project management experience in demonstrating initiative, decision-making and prioritisation skills
- Knowledge of social media platforms
Experience
Essential
- Experience of fundraising activity to deliver projects
- Experience of coordinating successful projects or elements of programmes and undertaking project work, data collection and analysis for reporting
- Experience of working with internal/external organisations and stakeholders from different backgrounds to successfully deliver projects
- Experience of producing & presenting reports and papers
- Confident at presenting to a variety of stakeholders
- Experience of success in using programme and project management tools and techniques in supporting the delivery of complex (multi-stranded) pieces of work including fundraising
Desirable
- Bid writing experience
- Experience of successful fundraising and securing grants
- Experience of organising events
- Experience of supervising volunteers
- Knowledge of service improvement/innovation techniques
- Knowledge of national policy/guidance affecting the NHS
- Experience of preparing business cases
- Use of Project Management software, and online products and platforms e.g., JustGiving
- Experience of working in public sector organisation
Qualifications
Essential
- Educated to Degree level in an appropriate subject (Theology or related subject) or with a demonstrably equivalent level of experience (significant years working within a faith community or related project)
Desirable
- Specific qualification related to use of information technology e.g., Advanced ECDL
Personal Attributes
Essential
- Compassionate and kind
- Motivated, enthusiastic, and flexible to meet demands of the post
- Ability to work well in a team setting and independently
- Ability to work effectively with people at all levels from all backgrounds
- Ability to build and steward relationships
- The ability to deal with complex and sensitive information and communicate key points clearly to different audiences
- Willing to work flexibly and occasional unsocial hours (evenings and weekends)
- Ability to plan, organise and problem solve
- Willingness to travel and attend community events across catchment areas
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability)
Experience
Essential
- Experience of fundraising activity to deliver projects
- Experience of coordinating successful projects or elements of programmes and undertaking project work, data collection and analysis for reporting
- Experience of working with internal/external organisations and stakeholders from different backgrounds to successfully deliver projects
- Experience of producing & presenting reports and papers
- Confident at presenting to a variety of stakeholders
- Experience of success in using programme and project management tools and techniques in supporting the delivery of complex (multi-stranded) pieces of work including fundraising
Desirable
- Bid writing experience
- Experience of successful fundraising and securing grants
- Experience of organising events
- Experience of supervising volunteers
- Knowledge of service improvement/innovation techniques
- Knowledge of national policy/guidance affecting the NHS
- Experience of preparing business cases
- Use of Project Management software, and online products and platforms e.g., JustGiving
- Experience of working in public sector organisation
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
