Job summary
37.5 hours per week
This Estates officers role is
based at Kendray hospital in Barnsley but covers other health centres in the
Barnsley area that sits under the trust footprint and Cheswold Park Hospital at
Doncaster.
As part of a 4-person team of
officers you may at times need to work at some of our other trust locations to
provide support as service needs require.
These properties include
Fieldhead hospital which has over fifteen inpatient mental health units and
many other offsite locations.
This is an exciting role for
the right candidate that likes a challenge in a very demanding environment.
The role includes line
managing the trade staff on all reactive and PPM works, making sure the work is
carried out to the highest standards in line with HTMs. You will also be
responsible for the running of small minor works schemes from pricing to implementation
making sure the service gets their requests completed in a timely manner whilst
maintaining the high standards they would expect.
Being part of the Wakefield Estates
management on call team currently one week in four is part of the role.
All employees of the Trust are strongly encouraged to be
fully vaccinated against COVID-19 to protect patients.
For full job description, please see attached supporting
documents.
Main duties of the job
The Estates
officers deal with all first line trades, non trades and contractor problems/
issues they manage around the vast and diverse support services provided on a
day to day, job by job need, in line with the Trust values and visions for all
service needs across the Trust we maintain.
The post
holders are managed but work on their own initiative using their existing
skillset, knowledge and management experience but would always seek advice if
needed or not 100% sure from the Estates operations managers.
Work as part of
a team of 4 officers ensuring all compliance needs are met to HTM standard as well
as other legislation/guidance where required.
To provide
cover across all sites when required eg. annual leave and sickness leave.
Managing the
day to day operations of a minor works programme and supporting capital
projects colleagues within their schemes.
The Estates
officers are part of the on call management rota for out of hours one week in
every five where they have to make management decisions in assisting and
guiding the on call trades person outside normal working hours, this can be
over the phone or attending sites.
At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements)set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
To provide effective leadership in the management of the Operations and Maintenance Section as above and implement Estates policy action plans.
To provide effective support of the portering and mail services. Responsible for the supervision of Mechanical, Electrical, Building Trades Workforce for the day to day matters in the provision of maintenance for South West Yorkshire Trust.
To be accountable for the productivity output of the relevant Trade and to ensure that standards of workmanship are maintained above agreed limits in a safe manner.
Carrying out random quality checks will ensure these standards are maintained.
To provide effective technical support to designated trade and staff in order to ensure the reliability and efficiency of engineering plant is maintained.
To identify, and advise on training requirements within the managed trade.
To order materials, services, and authorise payment of invoices regarding managed trade.
To assist in the co-ordination and development of the departments quality systems.
To be part of the Management on call rota. To manage contractors in line with the Trust Control of Contractor Policy in normal working hours and out of hours as required and work RAMS plus uploading jobs and RAMS onto the RESET software contractor management system.
Assist and advise the Estate Manager on all operations and maintenance aspects of the Operations and Maintenance duties, particularly:
Ensuring the efficient and effective maintenance and operation of engineering plant, equipment and services.
Detailed up to date knowledge of building and engineering legislation and statutory requirements.
To have detailed knowledge of building / engineering maintenance within a Mental Health and PCT environment.
Implement a planned preventative maintenance system in all significant areas of the Trust to an agreed programme, and in new developments of the Trust at commissioning stage.
Implement procedures for operations and maintenance, which include the requirements contained in DSS Guidance / Codes of Practice, British Standards, HTMs Guidance Notes (Health & Safety etc.) and other similarly accepted documents.
Ensuring the safety of the plant, equipment and services for which he/she is responsible and safe methods of working as required by the Health & Safety at Work Act 1974, COSHH Regulations, Building and Construction Regulations and the Trusts Safety Policy.
To prepare and update existing records in relation to the control of substances hazardous to health COSHH.
Maintaining the records of equipment and services for which he/she is responsible in accordance with statutory requirements.
Manage and control any follow on work arising from reactive and PPM, communicate and co-ordinate with stakeholder / services as required to facilitate minimum disruption or interruptions to the services.
Engage and supervise specialist contract labour as required to facilitate PPM and reactive work in line with trust and departmental policies and procedures, ensuring adequate budgetary control is maintained.
Induction of contractors when arriving on site explaining of any fire alarm testing, welfare facilities and smoking policy and any other relevant information within the induction procedure.
To Manage the trusts suited keys and locks, issuing where required and keeping up to date records.
Ensure directly managed staff comply with the Policy and Procedures contained within the Labour Management System.
Obtaining costs and quotations where necessary for goods requisitioned, all in accordance with the Trusts Standing Financial Instructions.
We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms.Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
Job description
Job responsibilities
To provide effective leadership in the management of the Operations and Maintenance Section as above and implement Estates policy action plans.
To provide effective support of the portering and mail services. Responsible for the supervision of Mechanical, Electrical, Building Trades Workforce for the day to day matters in the provision of maintenance for South West Yorkshire Trust.
To be accountable for the productivity output of the relevant Trade and to ensure that standards of workmanship are maintained above agreed limits in a safe manner.
Carrying out random quality checks will ensure these standards are maintained.
To provide effective technical support to designated trade and staff in order to ensure the reliability and efficiency of engineering plant is maintained.
To identify, and advise on training requirements within the managed trade.
To order materials, services, and authorise payment of invoices regarding managed trade.
To assist in the co-ordination and development of the departments quality systems.
To be part of the Management on call rota. To manage contractors in line with the Trust Control of Contractor Policy in normal working hours and out of hours as required and work RAMS plus uploading jobs and RAMS onto the RESET software contractor management system.
Assist and advise the Estate Manager on all operations and maintenance aspects of the Operations and Maintenance duties, particularly:
Ensuring the efficient and effective maintenance and operation of engineering plant, equipment and services.
Detailed up to date knowledge of building and engineering legislation and statutory requirements.
To have detailed knowledge of building / engineering maintenance within a Mental Health and PCT environment.
Implement a planned preventative maintenance system in all significant areas of the Trust to an agreed programme, and in new developments of the Trust at commissioning stage.
Implement procedures for operations and maintenance, which include the requirements contained in DSS Guidance / Codes of Practice, British Standards, HTMs Guidance Notes (Health & Safety etc.) and other similarly accepted documents.
Ensuring the safety of the plant, equipment and services for which he/she is responsible and safe methods of working as required by the Health & Safety at Work Act 1974, COSHH Regulations, Building and Construction Regulations and the Trusts Safety Policy.
To prepare and update existing records in relation to the control of substances hazardous to health COSHH.
Maintaining the records of equipment and services for which he/she is responsible in accordance with statutory requirements.
Manage and control any follow on work arising from reactive and PPM, communicate and co-ordinate with stakeholder / services as required to facilitate minimum disruption or interruptions to the services.
Engage and supervise specialist contract labour as required to facilitate PPM and reactive work in line with trust and departmental policies and procedures, ensuring adequate budgetary control is maintained.
Induction of contractors when arriving on site explaining of any fire alarm testing, welfare facilities and smoking policy and any other relevant information within the induction procedure.
To Manage the trusts suited keys and locks, issuing where required and keeping up to date records.
Ensure directly managed staff comply with the Policy and Procedures contained within the Labour Management System.
Obtaining costs and quotations where necessary for goods requisitioned, all in accordance with the Trusts Standing Financial Instructions.
We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms.Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
Person Specification
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Experience
Essential
- Substantial NHS experience including the ability to demonstrate experience of a wide range of estates functions.
- Management of staff and resources to achieve corporate and service objectives.
- Knowledge of HTM ,HBN, IBNs etc.
- Managing of minor works schemes from costing to completion.
- Experience DDA, CDM.
- Management of budgets.
- Management of external contracts/contractors.
Desirable
- Experience of managing day to day professional and technical estates and Facilities services.
- Preparation of Tender Document for submission.
- Construction legislation.
Special Knowledge & Skills
Essential
- Excellent understanding of the Estates and Facilities role in support of the NHS core functions for Mental Health.
- Knowledge of NHS Estate code, Health Technical Memorandums, building guidance notes and codes of practice relating to health and safety.
- Well developed communication, IT, project management, producing reports and presentation skills. Resilient, calm and professional when under pressure.
- Capable of demonstrating the ability to lead and work in a team with a high degree of self motivation.
- Flexible Working.
- Ability to prioritise workloads.
- Project management and planning skills.
- Attention to detail.
- First aid training.
Desirable
- Strategic thinking and problem solving skills. Capable of and experience of working outside normal professional boundaries.
- Good communication, organisational and presentation skills.
- Up to date knowledge of NHS systems and technologies.eg evidence of CPD.
- Experience in supervision or management of staff groups.
- Experience in staff appraisals and staff development.
Training
Essential
- Evidence of continuous professional development.
Qualifications
Essential
- Educated to HND in a relevant subject or equivalent eg. NVQ level 5.
- A formal training qualification or relevant experience in engineering or building services.
- Asbestos awareness.
- Relevant Management qualification or equivalent.
Desirable
- Degree in Electrical/Mechanical or Building Engineering services.
- CAD qualification.
- Corporate membership of professional body.
- Recognised Health and Safety Qualification.
- Authorise Person to a relevant HTM or Health and safety regulations 1999, eg LV, water, Ventilation, Confined Spaces or other.
Personal Attributes
Essential
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability).
- Effective communication both written and verbal.
- Problem solving skills.
- Good understanding of computers, Microsoft office tools, word, Excel and outlook.
- Ability to produce effective reports.
- Knowledge of asset management system.
- Participate in Managers on call rota.
Person Specification
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Experience
Essential
- Substantial NHS experience including the ability to demonstrate experience of a wide range of estates functions.
- Management of staff and resources to achieve corporate and service objectives.
- Knowledge of HTM ,HBN, IBNs etc.
- Managing of minor works schemes from costing to completion.
- Experience DDA, CDM.
- Management of budgets.
- Management of external contracts/contractors.
Desirable
- Experience of managing day to day professional and technical estates and Facilities services.
- Preparation of Tender Document for submission.
- Construction legislation.
Special Knowledge & Skills
Essential
- Excellent understanding of the Estates and Facilities role in support of the NHS core functions for Mental Health.
- Knowledge of NHS Estate code, Health Technical Memorandums, building guidance notes and codes of practice relating to health and safety.
- Well developed communication, IT, project management, producing reports and presentation skills. Resilient, calm and professional when under pressure.
- Capable of demonstrating the ability to lead and work in a team with a high degree of self motivation.
- Flexible Working.
- Ability to prioritise workloads.
- Project management and planning skills.
- Attention to detail.
- First aid training.
Desirable
- Strategic thinking and problem solving skills. Capable of and experience of working outside normal professional boundaries.
- Good communication, organisational and presentation skills.
- Up to date knowledge of NHS systems and technologies.eg evidence of CPD.
- Experience in supervision or management of staff groups.
- Experience in staff appraisals and staff development.
Training
Essential
- Evidence of continuous professional development.
Qualifications
Essential
- Educated to HND in a relevant subject or equivalent eg. NVQ level 5.
- A formal training qualification or relevant experience in engineering or building services.
- Asbestos awareness.
- Relevant Management qualification or equivalent.
Desirable
- Degree in Electrical/Mechanical or Building Engineering services.
- CAD qualification.
- Corporate membership of professional body.
- Recognised Health and Safety Qualification.
- Authorise Person to a relevant HTM or Health and safety regulations 1999, eg LV, water, Ventilation, Confined Spaces or other.
Personal Attributes
Essential
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability).
- Effective communication both written and verbal.
- Problem solving skills.
- Good understanding of computers, Microsoft office tools, word, Excel and outlook.
- Ability to produce effective reports.
- Knowledge of asset management system.
- Participate in Managers on call rota.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
