Job summary
37.5 Hours Per Week
The
West Yorkshire Adult Secure Provider Collaborate are a group of providers;
South West Yorkshire Partnership NHS Foundation Trust (SWYPFT), Bradford
District Care NHS Foundation Trust (BDCFT), Leeds and York Partnership NHS
Foundation Trust (LYPFT), Cygnet Health Care and In Mind Healthcare Group
working together to improve adult low and medium secure services across West
Yorkshire.
The
Provider Collaborative (PC) is working with service users, service providers
and commissioners to lead the commissioning, governance and delivery of adult
secure services, with a focus on providing outstanding care, reducing the
length of time people are in hospital and enhancing the community offer to
sustain people in the community and prevent admissions.
An
exciting opportunity has arisen for a highly motivated individual to provide administrative
and project support to the collaborative.
At the time of advertising,
this role does not meet the minimum requirements (salary threshold or
occupational requirements) set by UK
Visas and Immigration to sponsor candidates to work in the UK. For this reason,
unfortunately we are unable to sponsor anyone on a visa for this role at this
moment in time.
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.
Main duties of the job
The
successful candidate will support the functioning of the provider collaborative
by providing administrative functions, such as scheduling meetings, minute
taking for senior PC meetings, managing the diaries for key members. The role will also lead the administrative
support to the Provider Collaboratives business planning and projects
functions, scheduling project groups, updating project plans/spreadsheets, action plans and coordinating
stakeholder event. The role will be
responsible for extracting data from reporting systems (patient records,
national case mangers system, and excels databases) and building reports in
collaboration with the PCs Business Intelligence Lead.
The
role will also provide support to our single point of access, which is the
access point for all patient referrals.
This will involve adding patient information onto electronic record
systems, tracking referral progress, monitoring of our email inbox and
responding to referrers with progress updates.
We
work flexibly between home and at the Trusts Fieldhead Hospital site.
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms. We strongly
discourage this and will conduct a thorough screening process before selecting
candidates to progress to the next stage. If you are using AI to enhance your
application, please disclose this in your NHS Jobs application form.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
To
be responsible for providing day to day administration for the Provider
Collaboratives and a support service to projects within the Provider
Collaborative team, identifying
solutions & resolving day-to-day project administration problems, acting as
first point of contact for enquiries,
supporting meetings and undertaking
basic facilitation. The role will maintains
project documentation, train newly appointed staff and supports others in
project tools and documentation.
Be
responsible for providing and coordinating a comprehensive support service to the
Provider Collaborative and projects, including general administration, project
scheduling and basic facilitation using agreed service improvement tools and
techniques.
Utilise
significant personal initiative to deal with
issues on behalf of the Provider Collaborative team and process matters
arising on a daily basis, taking appropriate action to ensure urgent issues are
dealt with appropriately.
Communicate
complex information clearly and effectively within the team and others using a range of influencing
and negotiating skills, receiving, handling and forwarding as necessary
incoming and outgoing correspondence.
To
lead on agreed aspects or stages of a project as directed and supported by the Associate
Director Provider Collaboratives & Planning and the Provider Collaborative
team.
Maintain
project procedures, to effect the efficient operation of the project support
facility, including the development and maintenance of the Project Information
and Management systems, monitoring progress of business cases and service
improvement projects.
Collect
and produce statistical, project and other information on an ad-hoc and regular
basis and prepare reports for circulation within the team and the wider
organisation.
Monitor
progress of projects and set-up scheduling processes for project plans using MS
Project, Excel & Access, Mind mapping software and Share Point.
For further information, please see attached job description.
Job description
Job responsibilities
To
be responsible for providing day to day administration for the Provider
Collaboratives and a support service to projects within the Provider
Collaborative team, identifying
solutions & resolving day-to-day project administration problems, acting as
first point of contact for enquiries,
supporting meetings and undertaking
basic facilitation. The role will maintains
project documentation, train newly appointed staff and supports others in
project tools and documentation.
Be
responsible for providing and coordinating a comprehensive support service to the
Provider Collaborative and projects, including general administration, project
scheduling and basic facilitation using agreed service improvement tools and
techniques.
Utilise
significant personal initiative to deal with
issues on behalf of the Provider Collaborative team and process matters
arising on a daily basis, taking appropriate action to ensure urgent issues are
dealt with appropriately.
Communicate
complex information clearly and effectively within the team and others using a range of influencing
and negotiating skills, receiving, handling and forwarding as necessary
incoming and outgoing correspondence.
To
lead on agreed aspects or stages of a project as directed and supported by the Associate
Director Provider Collaboratives & Planning and the Provider Collaborative
team.
Maintain
project procedures, to effect the efficient operation of the project support
facility, including the development and maintenance of the Project Information
and Management systems, monitoring progress of business cases and service
improvement projects.
Collect
and produce statistical, project and other information on an ad-hoc and regular
basis and prepare reports for circulation within the team and the wider
organisation.
Monitor
progress of projects and set-up scheduling processes for project plans using MS
Project, Excel & Access, Mind mapping software and Share Point.
For further information, please see attached job description.
Person Specification
Special Knowledge and Skills
Essential
- Excellent interpersonal and communication skills (written and verbal)
- Excellent command of grammar/spelling/punctuation
- Ability to work under pressure and prioritise own workload, often working to tight deadlines
- Ability to use own initiative and work with minimal supervision
- Ability to accept change
- Ability to work methodically and with accuracy
- Excellent organisational and planning skills
Personal Attributes
Essential
- Ability to work flexibly to meet the needs of the position
- Ability to travel across the Trust as appropriate to the role
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Experience
Essential
- Project Management support skills to include experience of providing project support to a busy project team
- Experience of taking minutes and reproducing to accurate levels
- Experience of data analysis & writing reports
- Experience in the use of email and internet/intranet navigation
- Experience of using Microsoft Project, Word, Excel, Access and PowerPoint
Desirable
- Experience of using Microsoft Visio
Qualifications
Essential
- Diploma level qualification or identifiable equivalent experience of project management
Desirable
- ECDL & Prince 2 practitioner
Person Specification
Special Knowledge and Skills
Essential
- Excellent interpersonal and communication skills (written and verbal)
- Excellent command of grammar/spelling/punctuation
- Ability to work under pressure and prioritise own workload, often working to tight deadlines
- Ability to use own initiative and work with minimal supervision
- Ability to accept change
- Ability to work methodically and with accuracy
- Excellent organisational and planning skills
Personal Attributes
Essential
- Ability to work flexibly to meet the needs of the position
- Ability to travel across the Trust as appropriate to the role
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Experience
Essential
- Project Management support skills to include experience of providing project support to a busy project team
- Experience of taking minutes and reproducing to accurate levels
- Experience of data analysis & writing reports
- Experience in the use of email and internet/intranet navigation
- Experience of using Microsoft Project, Word, Excel, Access and PowerPoint
Desirable
- Experience of using Microsoft Visio
Qualifications
Essential
- Diploma level qualification or identifiable equivalent experience of project management
Desirable
- ECDL & Prince 2 practitioner
