Job summary
37.5 Hours Per Week
Join
Our Team! Procurement Department Opportunity at Kendray Hospital!
Are
you ready for a new adventure? Do you want to learn how to thrive in the world
of procurement?
Dive into the
heart of procurement alongside a vibrant team managing quotations, tenders, and
contracts for South West Yorkshire Partnership NHS Foundation Trust!
As an Assistant
Buyer you will assist in the purchasing of a diverse range of goods and
services to support the day-to-day operations of the many wards, departments,
and services throughout the Trust.
Ready
to make a difference? Don't miss out on this exciting opportunity to grow your
career while supporting essential healthcare services! Apply today and let's
shape the future of procurement together!
At the time of advertising,
this role does not meet the minimum requirements (salary threshold or
occupational requirements) set by UK
Visas and Immigration to sponsor candidates to work in the UK. For this reason,
unfortunately we are unable to sponsor anyone on a visa for this role at this
moment in time.
Main duties of the job
Responsibilities Include:
- Handling customer and supplier queries
- Gathering pricing information via phone and email
- Oracle System data entry and requisition processing (training will be provided)
- Keeping deliveries on track through diligent follow-ups and order progressing
- Assisting with stock management, including restocking storerooms and wards at Kendray Hospital
- Providing advice to customers on procurement processes and purchasing system issues
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients
We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
Takes a lead role in the materials management order process within the BarnsleyCare Group at the Kendray Hospital site ensuring that identified products are ordered promptly within the pre-requisite timescales and the stock levels are monitored and maintained in-line with demand.
Ensures that materials management stocks are put away in the appropriate stockLocation bays, that stock is rotated ensuring that the levels of out of date stock are kept to a minimum and the stock area is kept clean, tidy and free of litter.
Provides support to the Receipt and Distribution Department, as and when required.
Assists with the procurement of products/services via the Trusts purchase order system. The Buyer will refer complex or significant problems to the Senior Buyer, Senior Contracts Manager, Contracts Manager or the Head of Procurement for guidance/instruction.
Ensures requests for goods/services are processed and orders placed to obtain best value. This will be according to the detailed Local Work Instructions and will involve sourcing the Market and providing the best value solution for the Trust.
Liaises with customers and suppliers to provide assistance, advice and a focal point for all procurement issues. This may be by phone, e-mail, in person or providing input to a Care Group or a Working Group. Has extensive communication, via these means, with internal (Trust) and external (Supplier) staff, on a daily basis.
Adheres to all Local Work Instructions.
Observes all relevant NHS, Trust and Legal Requirements
Follows and adheres to all relevant aspects of the Trusts Procurement Strategy
Keeps abreast of changing procurement issues via regular, specialist supplies training. This may be provided by the Crown Commercial Services, NHS Procurement Collaboratives or by an external company to the public sector.
Take responsibility for aspects of products/services purchased specifically including the departments materials management process and other areas as determined by the Head of Procurement, the Senior Contracts Manager or the Contracts Manager. Liaise with external Supplier Representatives and customers of the Procurement Service. Update appropriate product and market information for both the Trusts third party marketplace environment and the Procurement department. Continually review products and services to ensure best value is obtained, on an on-going basis.
Produce reports and spreadsheets as necessary, this will involve using product and market knowledge and may also involve meeting, and negotiating with, representatives of external organisations.
Have a knowledge and understanding of a purchase order computing system including the process for ordering, receipting payment of invoices, and the concept of commodity/catalogue within the procurement function and observe all Purchasing Principles.
Job description
Job responsibilities
Takes a lead role in the materials management order process within the BarnsleyCare Group at the Kendray Hospital site ensuring that identified products are ordered promptly within the pre-requisite timescales and the stock levels are monitored and maintained in-line with demand.
Ensures that materials management stocks are put away in the appropriate stockLocation bays, that stock is rotated ensuring that the levels of out of date stock are kept to a minimum and the stock area is kept clean, tidy and free of litter.
Provides support to the Receipt and Distribution Department, as and when required.
Assists with the procurement of products/services via the Trusts purchase order system. The Buyer will refer complex or significant problems to the Senior Buyer, Senior Contracts Manager, Contracts Manager or the Head of Procurement for guidance/instruction.
Ensures requests for goods/services are processed and orders placed to obtain best value. This will be according to the detailed Local Work Instructions and will involve sourcing the Market and providing the best value solution for the Trust.
Liaises with customers and suppliers to provide assistance, advice and a focal point for all procurement issues. This may be by phone, e-mail, in person or providing input to a Care Group or a Working Group. Has extensive communication, via these means, with internal (Trust) and external (Supplier) staff, on a daily basis.
Adheres to all Local Work Instructions.
Observes all relevant NHS, Trust and Legal Requirements
Follows and adheres to all relevant aspects of the Trusts Procurement Strategy
Keeps abreast of changing procurement issues via regular, specialist supplies training. This may be provided by the Crown Commercial Services, NHS Procurement Collaboratives or by an external company to the public sector.
Take responsibility for aspects of products/services purchased specifically including the departments materials management process and other areas as determined by the Head of Procurement, the Senior Contracts Manager or the Contracts Manager. Liaise with external Supplier Representatives and customers of the Procurement Service. Update appropriate product and market information for both the Trusts third party marketplace environment and the Procurement department. Continually review products and services to ensure best value is obtained, on an on-going basis.
Produce reports and spreadsheets as necessary, this will involve using product and market knowledge and may also involve meeting, and negotiating with, representatives of external organisations.
Have a knowledge and understanding of a purchase order computing system including the process for ordering, receipting payment of invoices, and the concept of commodity/catalogue within the procurement function and observe all Purchasing Principles.
Person Specification
Qualifications
Essential
- A formal Supplies based qualification. In the absence of this educated to GCSE or NVQ 3 Level including Maths and English is required
- Demonstrable IT Skills
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability)
Training.
Essential
- Evidence of further study and training in procurement and/or customer services related topics
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to organise and prioritise own work
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Good standard of oral and written communication skills.
- Team player
Personal Attributes
Essential
- Customer friendly
- Ability to work under pressure.
- Able to work on own initiative
- Enthusiastic/self-motivated.
- Flexible approach to work/adaptable.
- Good attendance record
- Smart appearance
Experience
Essential
- Understanding of the need for confidentiality
- Experience of computerised order processing
- Experience of a computerised stock replenishment system
Desirable
- International or European Computer Driving Licence (ICDL/ECDL).
- Experience of the NHS Supply Chain materials management computer system
- Experience within the procurement discipline
- Have experience of drafting specifications and producing tender/quotation documents
- Have an understanding of Contract Law
- Working knowledge of ordering systems and procedures
Physical Attributes
Essential
- Good physical health.
- Ability to work under pressure in delivering outputs to strict deadlines.
- The ability to use VDU equipment on a continuous basis.
- Smart appearance.
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to organise and prioritise own work
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Good standard of oral and written communication skills.
- Team player
Person Specification
Qualifications
Essential
- A formal Supplies based qualification. In the absence of this educated to GCSE or NVQ 3 Level including Maths and English is required
- Demonstrable IT Skills
- A Current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability)
Training.
Essential
- Evidence of further study and training in procurement and/or customer services related topics
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to organise and prioritise own work
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Good standard of oral and written communication skills.
- Team player
Personal Attributes
Essential
- Customer friendly
- Ability to work under pressure.
- Able to work on own initiative
- Enthusiastic/self-motivated.
- Flexible approach to work/adaptable.
- Good attendance record
- Smart appearance
Experience
Essential
- Understanding of the need for confidentiality
- Experience of computerised order processing
- Experience of a computerised stock replenishment system
Desirable
- International or European Computer Driving Licence (ICDL/ECDL).
- Experience of the NHS Supply Chain materials management computer system
- Experience within the procurement discipline
- Have experience of drafting specifications and producing tender/quotation documents
- Have an understanding of Contract Law
- Working knowledge of ordering systems and procedures
Physical Attributes
Essential
- Good physical health.
- Ability to work under pressure in delivering outputs to strict deadlines.
- The ability to use VDU equipment on a continuous basis.
- Smart appearance.
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to organise and prioritise own work
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Good standard of oral and written communication skills.
- Team player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
