Buyer

South West Yorkshire Partnership NHS Trust

The closing date is 12 December 2024

Job summary

37.5 Hours Per Week

Are you a skilled Buyer ready to make a difference in healthcare?

We're seeking a dynamic and experienced Buyer to join our dedicated Procurement team at Kendray Hospital in Barnsley. This is an exciting opportunity to play a crucial role in optimising our supply chain, ensuring the delivery of high-quality goods and services, and contributing to the overall efficiency of our clinical and support services.

At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements) set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.

Main duties of the job

Contribute to the development and implementation effective procurement strategies to achieve cost savings and improve efficiency.

Manage the end to end procurement process, including sourcing, tendering, negotiation, and contract management.

Build strong relationships with suppliers and stakeholders to ensure timely delivery of goods and services.

Contribute to the development and implementation of effective procurement strategies to achieve cost savings and improve efficiency.

Analyse markets and market trends and identify opportunities to optimise procurement processes and efficiencies.

Ensure compliance with NHS procurement policies and procedures.

Contribute to the development and implementation of procurement projects.

All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Date posted

29 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9378-QA01306

Job locations

Procurement Department

Cherry Tree House, Kendray Hospital

Barnsley

s70 3rd


Job description

Job responsibilities

Takes responsibility for the procurement of products/services via the Trusts purchase order system. The Buyer would have autonomy on the Procurement Practice but may opt to refer complex or significant problems to the Senior Buyer, Senior Contracts Manager, Contracts Manager, or the Head of Procurement for guidance/instruction.

Ensures requests for goods/services are processed and orders placed to obtain best value. This will be according to the detailed Local Work Instructions and will involve sourcing the Market and providing the best value solution for the Trust.

Liaises with customers and Suppliers to provide assistance, advice, and a focal point for all procurement issues. This may be by phone, e-mail, in person or providing input to a Care Group or a Working Group. Has extensive communication, via these means, with internal (Trust) and external (Supplier) staff, on a daily basis.

Adheres to all Local Work Instructions.

Observes all relevant NHS, Trust and Legal Requirements.

Implements all relevant aspects of the Trusts Procurement Strategy.

Keeps abreast of changing procurement issues via regular, specialist supplies training.

This may be provided by the Crown Commercial Services, NHS Procurement Collaboratives or by an external company to the public sector.

Take responsibility for all aspects of products/services purchased, as determined by the Head of Procurement, the Senior Contracts Manager, or the Contracts Manager. Liaise with external Supplier Representatives and customers of the Procurement service. Update appropriate product and market information for both the Trusts third party marketplace environment and the Procurement Department.

Continually review products and services to ensure best value is obtained, on an on-going basis.

Produce reports and spreadsheets as necessary, this will involve using extensive product and market knowledge and will also involve meeting, and negotiating with, representatives of external organisations.

Have full knowledge and understanding of a purchase order computing system including the process for ordering, receipting payment of invoices, and the concept of commodity/catalogue within the procurement function and observe all Purchasing Principles.

Provide assistance with the Trusts Oracle web-based e-procurement system to end customers providing a focal point for queries and training issues around the use of the system.

Prepare, obtain, and evaluate quotes and tenders for the department, at the appropriate expenditure levels (up to E.U. threshold limits). Advise customers of these limits and the procedures involved.

Job description

Job responsibilities

Takes responsibility for the procurement of products/services via the Trusts purchase order system. The Buyer would have autonomy on the Procurement Practice but may opt to refer complex or significant problems to the Senior Buyer, Senior Contracts Manager, Contracts Manager, or the Head of Procurement for guidance/instruction.

Ensures requests for goods/services are processed and orders placed to obtain best value. This will be according to the detailed Local Work Instructions and will involve sourcing the Market and providing the best value solution for the Trust.

Liaises with customers and Suppliers to provide assistance, advice, and a focal point for all procurement issues. This may be by phone, e-mail, in person or providing input to a Care Group or a Working Group. Has extensive communication, via these means, with internal (Trust) and external (Supplier) staff, on a daily basis.

Adheres to all Local Work Instructions.

Observes all relevant NHS, Trust and Legal Requirements.

Implements all relevant aspects of the Trusts Procurement Strategy.

Keeps abreast of changing procurement issues via regular, specialist supplies training.

This may be provided by the Crown Commercial Services, NHS Procurement Collaboratives or by an external company to the public sector.

Take responsibility for all aspects of products/services purchased, as determined by the Head of Procurement, the Senior Contracts Manager, or the Contracts Manager. Liaise with external Supplier Representatives and customers of the Procurement service. Update appropriate product and market information for both the Trusts third party marketplace environment and the Procurement Department.

Continually review products and services to ensure best value is obtained, on an on-going basis.

Produce reports and spreadsheets as necessary, this will involve using extensive product and market knowledge and will also involve meeting, and negotiating with, representatives of external organisations.

Have full knowledge and understanding of a purchase order computing system including the process for ordering, receipting payment of invoices, and the concept of commodity/catalogue within the procurement function and observe all Purchasing Principles.

Provide assistance with the Trusts Oracle web-based e-procurement system to end customers providing a focal point for queries and training issues around the use of the system.

Prepare, obtain, and evaluate quotes and tenders for the department, at the appropriate expenditure levels (up to E.U. threshold limits). Advise customers of these limits and the procedures involved.

Person Specification

Experience

Essential

  • Working knowledge of ordering systems and procedures
  • Working knowledge of computerised ordering systems
  • Experience of computerised order processing

Desirable

  • European or International Computer Driving Licence (ICDL/ECDL).

Personal Attributes

Essential

  • Customer friendly
  • Ability to work under pressure.
  • Able to work on own initiative
  • Enthusiastic/self-motivated.
  • Flexible approach to work/adaptable.
  • Good attendance record
  • Smart appearance
  • Ability to travel around the Trust as appropriate to the role
  • Ability to work under pressure in delivering outputs to strict deadlines.
  • The ability to use VDU equipment on a continuous basis.
  • Smart appearance

Qualifications

Essential

  • A formal Procurement based qualification. In the absence of this educated to GCSE Grade A to C or NVQ 3 Level including Maths and English is required.
  • Substantial demonstrable previous experience working within a procurement environment or similar environment
  • Demonstrable IT Skills

Training.

Essential

  • Evidence of further study and training in procurement related topics

Physical Attributes

Essential

  • Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).

Special Knowledge and Skills

Essential

  • Able to act as representative of Department and promote positive image
  • Ability to handle customer queries/complaints effectively
  • Ability to organise and prioritise own work
  • Good organisational skills
  • Previous customer care experience
  • Good telephone manner
  • Good interpersonal skills
  • Good standard of oral and written communication skills.
  • Team player

Desirable

  • Previous use of Oracle purchase order system, or Logistics-on-line.
Person Specification

Experience

Essential

  • Working knowledge of ordering systems and procedures
  • Working knowledge of computerised ordering systems
  • Experience of computerised order processing

Desirable

  • European or International Computer Driving Licence (ICDL/ECDL).

Personal Attributes

Essential

  • Customer friendly
  • Ability to work under pressure.
  • Able to work on own initiative
  • Enthusiastic/self-motivated.
  • Flexible approach to work/adaptable.
  • Good attendance record
  • Smart appearance
  • Ability to travel around the Trust as appropriate to the role
  • Ability to work under pressure in delivering outputs to strict deadlines.
  • The ability to use VDU equipment on a continuous basis.
  • Smart appearance

Qualifications

Essential

  • A formal Procurement based qualification. In the absence of this educated to GCSE Grade A to C or NVQ 3 Level including Maths and English is required.
  • Substantial demonstrable previous experience working within a procurement environment or similar environment
  • Demonstrable IT Skills

Training.

Essential

  • Evidence of further study and training in procurement related topics

Physical Attributes

Essential

  • Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).

Special Knowledge and Skills

Essential

  • Able to act as representative of Department and promote positive image
  • Ability to handle customer queries/complaints effectively
  • Ability to organise and prioritise own work
  • Good organisational skills
  • Previous customer care experience
  • Good telephone manner
  • Good interpersonal skills
  • Good standard of oral and written communication skills.
  • Team player

Desirable

  • Previous use of Oracle purchase order system, or Logistics-on-line.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Procurement Department

Cherry Tree House, Kendray Hospital

Barnsley

s70 3rd


Employer's website

https://www.southwestyorkshire.nhs.uk (Opens in a new tab)


Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Procurement Department

Cherry Tree House, Kendray Hospital

Barnsley

s70 3rd


Employer's website

https://www.southwestyorkshire.nhs.uk (Opens in a new tab)


For questions about the job, contact:

Gary Garvey

gary.garvey@swyt.nhs.uk

01226644048

Date posted

29 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9378-QA01306

Job locations

Procurement Department

Cherry Tree House, Kendray Hospital

Barnsley

s70 3rd


Supporting documents

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