Job summary
37.5 Hours Per Week
Are you a skilled Buyer ready
to make a difference in healthcare?
We're seeking a dynamic and
experienced Buyer to join our dedicated Procurement team at Kendray Hospital in
Barnsley. This is an exciting opportunity to play a crucial role in optimising
our supply chain, ensuring the delivery of high-quality goods and services, and
contributing to the overall efficiency of our clinical and support services.
At the time of advertising,
this role does not meet the minimum requirements (salary threshold or
occupational requirements) set by UK
Visas and Immigration to sponsor candidates to work in the UK. For this reason,
unfortunately we are unable to sponsor anyone on a visa for this role at this
moment in time.
Main duties of the job
Contribute to the development and implementation
effective procurement strategies to achieve cost savings and improve
efficiency.
Manage the end to end procurement process,
including sourcing, tendering, negotiation, and contract management.
Build strong relationships with suppliers and
stakeholders to ensure timely delivery of goods and services.
Contribute to the development and implementation of
effective procurement strategies to achieve cost savings and improve
efficiency.
Analyse markets and market trends and identify
opportunities to optimise procurement processes and efficiencies.
Ensure compliance with NHS procurement policies and
procedures.
Contribute to the development and implementation of
procurement projects.
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.
We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
Takes responsibility for
the procurement of products/services via the Trusts purchase order system. The
Buyer would have autonomy on the Procurement Practice but may opt to refer
complex or significant problems to the Senior Buyer, Senior Contracts Manager,
Contracts Manager, or the Head of Procurement for guidance/instruction.
Ensures requests for goods/services are
processed and orders placed to obtain best value. This will be according to the
detailed Local Work Instructions and will involve sourcing the Market and
providing the best value solution for the Trust.
Liaises with customers
and Suppliers to provide assistance, advice, and a focal point for all
procurement issues. This may be by phone, e-mail, in person or providing input
to a Care Group or a Working Group. Has extensive communication, via these
means, with internal (Trust) and external (Supplier) staff, on a daily basis.
Adheres to all Local Work Instructions.
Observes all relevant NHS, Trust and Legal Requirements.
Implements all relevant aspects of the Trusts Procurement Strategy.
Keeps abreast of changing procurement issues via regular, specialist
supplies training.
This may be provided by the Crown Commercial
Services, NHS Procurement Collaboratives or by an external company to the
public sector.
Take responsibility for all aspects of
products/services purchased, as determined by the Head of Procurement, the Senior
Contracts Manager, or the Contracts Manager. Liaise with external Supplier
Representatives and customers of the
Procurement service. Update appropriate product and market information for both
the Trusts third party marketplace environment and the Procurement Department.
Continually review products
and services to ensure best value is obtained, on an on-going basis.
Produce reports and spreadsheets as necessary, this will involve using
extensive product and market knowledge and will also involve
meeting, and negotiating with, representatives of external organisations.
Have full knowledge and
understanding of a purchase order computing system including the process for
ordering, receipting payment of invoices, and the concept of
commodity/catalogue within the procurement function and observe all Purchasing
Principles.
Provide assistance with
the Trusts Oracle web-based e-procurement system to end customers providing a
focal point for queries and training issues around the use of the system.
Prepare, obtain, and
evaluate quotes and tenders for the department, at the appropriate expenditure
levels (up to E.U. threshold limits). Advise customers of these limits and the
procedures involved.
Job description
Job responsibilities
Takes responsibility for
the procurement of products/services via the Trusts purchase order system. The
Buyer would have autonomy on the Procurement Practice but may opt to refer
complex or significant problems to the Senior Buyer, Senior Contracts Manager,
Contracts Manager, or the Head of Procurement for guidance/instruction.
Ensures requests for goods/services are
processed and orders placed to obtain best value. This will be according to the
detailed Local Work Instructions and will involve sourcing the Market and
providing the best value solution for the Trust.
Liaises with customers
and Suppliers to provide assistance, advice, and a focal point for all
procurement issues. This may be by phone, e-mail, in person or providing input
to a Care Group or a Working Group. Has extensive communication, via these
means, with internal (Trust) and external (Supplier) staff, on a daily basis.
Adheres to all Local Work Instructions.
Observes all relevant NHS, Trust and Legal Requirements.
Implements all relevant aspects of the Trusts Procurement Strategy.
Keeps abreast of changing procurement issues via regular, specialist
supplies training.
This may be provided by the Crown Commercial
Services, NHS Procurement Collaboratives or by an external company to the
public sector.
Take responsibility for all aspects of
products/services purchased, as determined by the Head of Procurement, the Senior
Contracts Manager, or the Contracts Manager. Liaise with external Supplier
Representatives and customers of the
Procurement service. Update appropriate product and market information for both
the Trusts third party marketplace environment and the Procurement Department.
Continually review products
and services to ensure best value is obtained, on an on-going basis.
Produce reports and spreadsheets as necessary, this will involve using
extensive product and market knowledge and will also involve
meeting, and negotiating with, representatives of external organisations.
Have full knowledge and
understanding of a purchase order computing system including the process for
ordering, receipting payment of invoices, and the concept of
commodity/catalogue within the procurement function and observe all Purchasing
Principles.
Provide assistance with
the Trusts Oracle web-based e-procurement system to end customers providing a
focal point for queries and training issues around the use of the system.
Prepare, obtain, and
evaluate quotes and tenders for the department, at the appropriate expenditure
levels (up to E.U. threshold limits). Advise customers of these limits and the
procedures involved.
Person Specification
Experience
Essential
- Working knowledge of ordering systems and procedures
- Working knowledge of computerised ordering systems
- Experience of computerised order processing
Desirable
- European or International Computer Driving Licence (ICDL/ECDL).
Personal Attributes
Essential
- Customer friendly
- Ability to work under pressure.
- Able to work on own initiative
- Enthusiastic/self-motivated.
- Flexible approach to work/adaptable.
- Good attendance record
- Smart appearance
- Ability to travel around the Trust as appropriate to the role
- Ability to work under pressure in delivering outputs to strict deadlines.
- The ability to use VDU equipment on a continuous basis.
- Smart appearance
Qualifications
Essential
- A formal Procurement based qualification. In the absence of this educated to GCSE Grade A to C or NVQ 3 Level including Maths and English is required.
- Substantial demonstrable previous experience working within a procurement environment or similar environment
- Demonstrable IT Skills
Training.
Essential
- Evidence of further study and training in procurement related topics
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to organise and prioritise own work
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Good standard of oral and written communication skills.
- Team player
Desirable
- Previous use of Oracle purchase order system, or Logistics-on-line.
Person Specification
Experience
Essential
- Working knowledge of ordering systems and procedures
- Working knowledge of computerised ordering systems
- Experience of computerised order processing
Desirable
- European or International Computer Driving Licence (ICDL/ECDL).
Personal Attributes
Essential
- Customer friendly
- Ability to work under pressure.
- Able to work on own initiative
- Enthusiastic/self-motivated.
- Flexible approach to work/adaptable.
- Good attendance record
- Smart appearance
- Ability to travel around the Trust as appropriate to the role
- Ability to work under pressure in delivering outputs to strict deadlines.
- The ability to use VDU equipment on a continuous basis.
- Smart appearance
Qualifications
Essential
- A formal Procurement based qualification. In the absence of this educated to GCSE Grade A to C or NVQ 3 Level including Maths and English is required.
- Substantial demonstrable previous experience working within a procurement environment or similar environment
- Demonstrable IT Skills
Training.
Essential
- Evidence of further study and training in procurement related topics
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to organise and prioritise own work
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Good standard of oral and written communication skills.
- Team player
Desirable
- Previous use of Oracle purchase order system, or Logistics-on-line.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
