South West Yorkshire Partnership NHS Trust

Payroll Officer

This job is now closed

Job summary

Are you passionate about payroll and making a difference to the employee experience? If you are, we have a great opportunity for you to join our team.

We are looking to recruit a Payroll Officer with excellent organisational, administrative, and IT skills. You must demonstrate attention to detail and a commitment and enthusiasm to contributing to service improvement and data quality. A knowledge of ESR and NHS terms and conditions would be an advantage.

The role is based at Kendray Hospital in Barnsley but you will have the opportunity to work from home half of the time.

In return we can offer you access to the NHS pension scheme, annual leave of between 27 and 33 days per year, and access to the Trusts home and electronics and lease car salary sacrifice schemes.

For an informal chat about the role, please contact Andrew Burke, Payroll Manager, on 01226 644078 or Andrew Prince, Employment Services Lead on 01924 316196.

Main duties of the job

You will be expected to manage, plan, and organise your own workload, and be required to work independently and to use your initiative to resolve any complex problems arising and communicate solutions effectively, escalating issues where deemed necessary.

You will be responsible for maintaining employee records from employee commencement to leaving/retirement. This will include dealing with starters, leavers, and contractual changes, and any aspect of the individuals employment relating to their pay (eg unsociable hours and overtime payments, sickness absence, maternity leave, salary sacrifices, allowances and deductions)

You will work as part of a team and will provide cover for teammates and training to new members of the team.

You will have knowledge of income tax, national insurance, and statutory payments (such as SMP, SPP) and be able to interpret and apply national terms and conditions and local policies and procedures.

All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Date posted

08 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9378-QA01143

Job locations

Kendray Hospital

Doncaster Road

Barnsley

S Yorkshire

S70 3RD

Job description

Job responsibilities

JOB SUMMARY

The postholder will provide a comprehensive and efficient payroll, pensions, and expense payment service to employees of South West Yorkshire Partnership Foundation Trust and its customers. The postholder will manage their own workload within agreed deadlines and will delegate tasks to the Payroll Clerks as appropriate. The postholder will have a comprehensive knowledge and understanding of the various terms and conditions of service and employment policies and will be conversant with current PAYE, national insurance and NHS Pension Scheme regulations.

KEY RESULT AREAS:

1. To be responsible for the processing of monthly payrolls in accordance with relevant policies, procedures and terms and conditions of service. This will essentially include:

Inputting of payroll data to the Payroll and Human Resources systems

Verifying output to source documents (including contracts, offer letters, HRS Forms, etc)

Validation of payroll and pension records

2. To analyse and interpret complex payments (for example, following pay awards, organisational change, re-gradings, etc). Investigate pay queries and analyse detailed data to identify errors and discrepancies. Inform individuals of overpayments and negotiate how monies are recovered.

3. To create and maintain spreadsheets for the analysis and presentation of earnings, deductions, arrears payments, etc.

4. To maintain pension records; including dealing with those joining and leaving the pension scheme. Prepare membership and benefit statements as required and liaise with the pensions agency in connection with members records; earnings; benefits; transfers and preservations, etc.

5. To advise staff on maternity entitlements and calculate statutory and occupational maternity pay in accordance with the Trust Policy and HMRC regulations. Accrue arrears on pension contributions and certain deductions and liaise with the employee on the recovery of the underpayments.

6. To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary.

7. To advise staff and managers on entitlements to unsocial hours payments, overtime, travel expenses, subsistence allowances and sick pay, etc. Instruct staff and managers on the maintenance of records and completion of claim forms and returns and advise budget holders where claims appear incomplete or erroneous.

8. To deal with correspondence from the HM Revenue & Customs, Department of Work & Pensions and Local Government regarding employee earnings and benefits.

9. To communicate effectively (in person, by telephone, via e-mail or by letter) with managers and staff at all levels within the Trust. Maintain confidentiality at all times and have an awareness of data protection legislation.

10. To participate in the induction and training of the Payroll Clerks and new members of staff. Represent the HR/Payroll Department on the Trusts induction day as required.

11. To check that time sheet, expenses claims and HRS forms, etc, have the appropriate level of approval by reference to the authorised signatory lists.

12. Verify previous NHS Service for new starters.

13. To provide cover for other colleagues within the Human Resources Payroll Department as and when required.

14. To undertake further training as deemed necessary to fulfil the duties of the post.

15. To undertake project work and participate in meetings at the request of the Payroll Team Leader and Payroll Manager

Trust Values:

The Trust is committed to ensuring the highest standards of care and treatment and expects that all staff treat people e.g, service users, their carers, relatives, friends, colleagues, visitors etc, with dignity and respectat all time. The post holder must all time act in accordance with the Trusts Values:

Honest, open, transparent

Respectful

Person first and in the centre

Improve and be outstanding

Relevant today, ready for tomorrow

Families and carers matter

Safeguarding:

Report any concerns regarding the safety or wellbeing of children, adults service users, members of their families etc, in accordance with Trust Policy.

Prevent and respond appropriately to abuse and understand own role in this by undertaking Safeguarding training.

Trust policies and commitments to be read in line with the relevant Trust Policy:

All staff employed by the Trust must comply with the Trusts policies and procedures, undertake appropriate training required for their role and commit to:

ensure they are aware of the Whistleblowing Policy and how they raise concerns;

maintain confidentiality, in line with the Trusts Confidentiality Policy and Code of Conduct;

understand their personal responsibilities with regards to data quality for any information which they create, use or process in accordance with the Data Protection Act 1998 and Trust Data Protection Policy;

comply with the provisions of The Trusts Health and Safety Policy and Protocol. Ensuring their own safety and that of colleagues, service users and visitors. Know the action to be taken in the event of a fire and must undertake fire training annually;

receive supervision in line with the Trusts Supervision Policy and an annual Appraisal in line with the Trusts Appraisal Policy, during which mandatory, role specific and personal development needs should be identified and agreed;

understand their responsibilities under the Trusts Equal Opportunities in Employment Policy and ensure that they adhere to the provisions of the policy;

recognise, respect and support the equality diversity of staff, colleagues, service users, carers and the public. Contribute to a working environment which promotes and responds positively to difference and diversity;

ensure they carry out their duty to safeguard and promote the welfare of children and young people under the age of 18 years, as issued under Section 11 of The Children Act 2004, by being familiar with and adhering to Trust safeguarding policies and participatingin relevanttraining;

comply with their professional responsibilities to develop their practice and deliver care through a Clinical Governance framework (i.e. CPD, Audit, Supervision);

demonstrate, through practice and practical understanding, the importance of the continual development of individual, team and service wide quality improvement;

abide by relevant codes of professional practice, with the organisation taking action when codes of conduct are breached;

work flexibly to meet the needs of the service/organisation, whilst working within a culture of progressive employment practices and commitment to the Investors in People (IiP) Standards.

adhere to the Trusts smoke free policies, which prohibits smoking anywhere on Trust grounds;

being socially responsible by complying with measures that support the Trust in reducing or offsetting our environmental impact;

Identify and report risks, hazards, incidents, accidents and near misses promptly;

In addition to the Trusts own responsibilities under the Health and Social Care Act 2008, Code of Practice on the prevention and control of infections and related guidance, for your safety, ALL staff (and contractors) are responsible for ensuring their work adheres to this Code in the delivery of safe patient care.

This job description is an outline of the main duties of the post. The postholder will be required to undertake other duties commensurate with the band as directed. The content of this post will be reviewed in consultation with the postholder when necessary and in line with the service developments.

For full details of the role please see the supporting documents attached.