Recruitment Officer

South West Yorkshire Partnership NHS Trust

This job is now closed

Job summary

We are seeking two Recruitment Officers (1 x permanent post and 1 x fixed-term) to join our dynamic recruitment team in the HR Department of the People Directorate based at Kendray Hospital, Barnsley (two days per week).

It is an exciting time to be joining this recruitment team - we are an agile, passionate, and friendly department. We are approachable, supportive, and professional and we aspire to be the best performing recruitment team operating in the NHS.

In return, youll be provided with flexible working arrangements, recruitment training and opportunities to progress your skills and develop your knowledge. It is also worth noting that it has been acknowledged that as the role of the Recruitment Officer grows in complexity, there is a case to revaluating these roles as a Band 4.

If you are passionate about the people business, improving the experiences of recruitment, and would like to be part of something special, then we would love to hear from you.

For further information or for an informal confidential conversation about this role simply contact Jemma McVeigh, jemma.mcveigh@swyt.nhs.uk giving your name and a mobile number.

All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.

Main duties of the job

As a Recruitment Officer you will be involved in recruitment end-2-end for a variety of NHS staff groups across our regional footprint.

You will enjoy working with people and process - developing relationship with a diverse range of stakeholders, and supporting recruiting managers with recruitment processes are key tasks of the role.

As an effective communicator youll have a desire to make a difference, putting a focus on candidate experience and inclusive delivery.

You will be joining busy team and therefore be comfortable managing multiple tasks and workload demands. You will work alongside the Recruitment Team Leader and Recruitment Officers to carry out activities of a recruitment caseload which includes placing adverts, and liaising with prospective new starters through the process.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Date posted

24 June 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9378-QA01123A

Job locations

Kendray Hospital

Doncaster Road

Barnsley

S Yorkshire

S70 3RD

Job description

Job responsibilities

JOB SUMMARY

The postholder will provide advice to managers and staff within the Trust on request in accordance with the Trusts policies and procedures and relevant legislation signposting any issues or concerns to the Recruitment Team Leader.

The postholder will manage their own workload, working within agreed deadlines.

The postholder will assist in developing and communicating employment opportunities to ensure the diversity of the workforce reflects that of the community.

KEY RESULT AREAS:

1. To ensure a professional and pro-active recruitment and selection services is provided including appropriate advice and placement of vacancies on NHS Jobs.

2. To advise and assist managers in the effective recruitment and selection of all groups of staff, ensuring that correct procedures are adhered to and that appropriate direction and advice is given in accordance with Trust policies and procedures and relevant legislation.

3. To provide Recruitment advice to Managers and staff on the application and interpretation of the Trusts Recruitment and Selection policies and procedures and terms and conditions of service and relevant legislation.

4. To be responsible for the preparation, administration and accurate checking of offer letters and Written Statement of Terms and Conditions of Employment, ensuring these are correct in accordance with Agenda for Change and conditions of service and statutory changes or requirements in line with relevant legislation.

5. To be responsible for ensuring adverts, job descriptions and person specifications are written to Trust standards.

6. To be responsible for maintaining the NHS Jobs database accurately throughout the whole of the recruitment process per vacancy.

7. To be responsible for ensuring that all complex pre-employment checks are complied with on appointment in line with National Standards including:

Current registration requirements

Qualification details

DBS checks

Occupational Health screening

Trust Declaration

Previous references

Identification documents

8. To ensure that managers are complying with Trust policy and standards in the use of NHS Jobs.

9. To populate a vacancy tracker using a Microsoft Excel database and monitor the vacancy progress from beginning to end.

10. To be responsible for updating a candidate checklist to monitor progress and inform managers of any developments or actions required.

11. To assist with recruitment and retention initiatives such as supporting the organisation of careers fairs, national recruitment campaigns.

12. To liaise with public, external agencies and staff within the Trust providing a friendly, professional and supportive service either on the telephone, face to face, e-mail or by letter

13. To ensure that all Recruitment, Disclosure and Barring Service), NHS Jobs Web Site, ESR (Electronic Staff Records) databases are inputted and kept up to date.

14. To be responsible for data entry onto the DBS Website ensuring all information provided is accurate and correct.

15. To be responsible for checking an individuals status against the DBS Update Service.

16. To provide advice and support to candidates on the use of the DBS Website and subscription of the DBS Update Service, where applicable.

17. To be responsible in maintaining a high level of confidentially at all times and awareness of Data Protection in relation to disposal of documentation and appropriate storage of files in line with Information Governance.

18. To provide cover for other members of the recruitment office, in periods of absence, difficulties or busy periods.

19. To work independently and collaboratively with the recruitment team to ensure the highest standard of service is provided.

COMMUNICATIONS AND WORKING RELATIONSHIPS

Human Resources Team
Staff, Managers and Directors at all levels across the South West Yorkshire Mental Health NHS Trust Locality
Finance Staff
Disclosure and Barring Service
Occupational Health
Health Care Professionals
Managers and staff from Job Centre Plus
Euro RSCG Riley Advertising
Other NHS organizations
Members of the public
Home Office regarding Work Permits etc
Nursing and Midwifery Council
Royal Pharmaceutical Society
The British Psychological Society

Trust Values:

The Trust is committed to ensuring the highest standards of care and treatment and expects that all staff treat people e.g, service users, their carers, relatives, friends, colleagues, visitors etc, with dignity and respectat all time. The post holder must all time act in accordance with the Trusts Values:

Honest, open, transparent

Respectful

Person first and in the centre

Improve and be outstanding

Relevant today, ready for tomorrow

Families and carers matter

Safeguarding:

Report any concerns regarding the safety or wellbeing of children, adults service users, members of their families etc, in accordance with Trust Policy.

Prevent and respond appropriately to abuse and understand own role in this by undertaking Safeguarding training.

Trust policies and commitments to be read in line with the relevant Trust Policy:

All staff employed by the Trust must comply with the Trusts policies and procedures, undertake appropriate training required for their role and commit to:

ensure they are aware of the Whistleblowing Policy and how they raise concerns;

maintain confidentiality, in line with the Trusts Confidentiality Policy and Code of Conduct;

understand their personal responsibilities with regards to data quality for any information which they create, use or process in accordance with the Data Protection Act 1998 and Trust Data Protection Policy;

comply with the provisions of The Trusts Health and Safety Policy and Protocol. Ensuring their own safety and that of colleagues, service users and visitors. Know the action to be taken in the event of a fire and must undertake fire training annually;

receive supervision in line with the Trusts Supervision Policy and an annual Appraisal in line with the Trusts Appraisal Policy, during which mandatory, role specific and personal development needs should be identified and agreed;

understand their responsibilities under the Trusts Equal Opportunities in Employment Policy and ensure that they adhere to the provisions of the policy;

recognise, respect and support the equality diversity of staff, colleagues, service users, carers and the public. Contribute to a working environment which promotes and responds positively to difference and diversity;

ensure they carry out their duty to safeguard and promote the welfare of children and young people under the age of 18 years, as issued under Section 11 of The Children Act 2004, by being familiar with and adhering to Trust safeguarding policies and participatingin relevanttraining;

comply with their professional responsibilities to develop their practice and deliver care through a Clinical Governance framework (i.e. CPD, Audit, Supervision);

demonstrate, through practice and practical understanding, the importance of the continual development of individual, team and service wide quality improvement;

abide by relevant codes of professional practice, with the organisation taking action when codes of conduct are breached;

work flexibly to meet the needs of the service/organisation, whilst working within a culture of progressive employment practices and commitment to the Investors in People (IiP) Standards.

adhere to the Trusts smoke free policies, which prohibits smoking anywhere on Trust grounds;

being socially responsible by complying with measures that support the Trust in reducing or offsetting our environmental impact;

Identify and report risks, hazards, incidents, accidents and near misses promptly;

In addition to the Trusts own responsibilities under the Health and Social Care Act 2008, Code of Practice on the prevention and control of infections and related guidance, for your safety, ALL staff (and contractors) are responsible for ensuring their work adheres to this Code in the delivery of safe patient care.

This job description is an outline of the main duties of the post. The postholder will be required to undertake other duties commensurate with the band as directed. The content of this post will be reviewed in consultation with the postholder when necessary and in line with the service developments.