Job summary
30 hours per week.
We are
looking to appoint an experienced and motivated admin team leader to lead and
manage a team of secretarial and admin staff based within the Central Functions
Team at Kendray Hospital.
The duties within this opportunity are diverse and demanding and they
will require an individual who is dynamic and driven, enjoys a challenge and
has the ability to provide continuity of service whilst critiquing, introducing
and promoting changes to working practices.
If you possess previous supervisory / management
and organisational skills and have the qualifications and experience required
to guide and direct people and processes; then this opportunity may be of
particular interest to you.
At the time of advertising, this role does not
meet the minimum requirements (salary threshold or occupational requirements)
set by UK Visas and Immigration to sponsor candidates to work in the UK. For
this reason, unfortunately we are unable to sponsor anyone on a visa for this
role at this moment in time.
Main duties of the job
The role will primarily support admin staff within
our Central Functions Team based within Kendray Hospital Barnsley. This will be
supported through strong development plans, team working and examination of
structures. The successful candidate will be directly responsible for managing
staff and therefore will possess HR Management skills and will have previously
held a supervisory role.
Our administrative team support clinical colleagues
in the delivery of a quality patient experience. You will help to lead in the ongoing
development of a full and comprehensive administrative support service within Barnsleys Integrated Services Care Group and the
Central Functions Team. By joining the existing team, you will become a strong
team player and assist us to further develop our team.
The successful candidate will be educated to NVQ
level 4 in Business Admin or possess an equivalent qualification or experience
in a relevant discipline. It is essential that you have the ability to work
flexibly, and the post holder may be expected to work at other locations within
the area. As such a car driver with regular access to a car is essential.
The working week will be:
Monday to Friday 30 hours per week, 6 hours per day
Monday, Wednesday & Friday 11am to 5pm
Tuesday & Thursday 9am to 3pm
For further information please contact Sandra Lewis,
Community and Hospital Business Admin Manager on 01226 644389 or Ann Beever,
Administration Manager on 01226 644286
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
Undertake
delegated duties under the supervision
of the Business Administrative Manager.
Consulting as necessary and working collaboratively to deliver a comprehensive
service.
Provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
Work in partnership with others;
develop knowledge to promote an holistic service.
Demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
Supervise and delegate work to Admin/secretarial staff, participate
in their induction, training, appraisal etc.
May be required to work in
challenging environments which could include lone working and conflict
resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of service.
Work flexibly to meet the needs of
the service.
Job description
Job responsibilities
Undertake
delegated duties under the supervision
of the Business Administrative Manager.
Consulting as necessary and working collaboratively to deliver a comprehensive
service.
Provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
Work in partnership with others;
develop knowledge to promote an holistic service.
Demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
Supervise and delegate work to Admin/secretarial staff, participate
in their induction, training, appraisal etc.
May be required to work in
challenging environments which could include lone working and conflict
resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of service.
Work flexibly to meet the needs of
the service.
Person Specification
Experience
Essential
- In General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
- In dealing with the public.
- In working as an effective team member.
- In prioritising own workload and meeting deadlines.
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach.
- Dress appropriately for the environment.
- Ability to travel around the Trust as appropriate to role.
Special Knowledge/ Skills
Essential
- As appropriate to the role:
- Excellent written communication skills, with the ability to deal with and prepare routine written correspondence.
- Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages.
- Strong analytical and problem solving skills.
- Sound knowledge of Data Protection Act.
- Demonstrate excellent customer care skills.
- Providing and receiving supervision.
- Enthusiastic, able to work flexibly.
- Excellent communicator, numeracy/ literacy, IT/keyboard skills.
- Diversity/Cultural understanding.
- Knows responsibilities regarding confidentiality and trust.
- Resilience to pressure and previous exposure to emotional, distressing or hazardous situations.
- Non-judgemental, empathetic manner.
- Demonstrates Trust Values.
- Excellent interpersonal skills.
- Able to use observation skills to identify potential risks and act appropriately.
- In working effectively, professionally and independently or as part of a team.
- In demonstrating initiative, decision-making and prioritisation skills.
Desirable
- Financial Management skills.
- Language skills other than English.
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Training
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Desirable
Qualifications
Essential
- NVQ level 4 in Business Administration or equivalent level qualification.
- Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
Desirable
- Group Facilitation skills.
- Willingness to undertake further study/development.
- Degree.
Person Specification
Experience
Essential
- In General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
- In dealing with the public.
- In working as an effective team member.
- In prioritising own workload and meeting deadlines.
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach.
- Dress appropriately for the environment.
- Ability to travel around the Trust as appropriate to role.
Special Knowledge/ Skills
Essential
- As appropriate to the role:
- Excellent written communication skills, with the ability to deal with and prepare routine written correspondence.
- Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages.
- Strong analytical and problem solving skills.
- Sound knowledge of Data Protection Act.
- Demonstrate excellent customer care skills.
- Providing and receiving supervision.
- Enthusiastic, able to work flexibly.
- Excellent communicator, numeracy/ literacy, IT/keyboard skills.
- Diversity/Cultural understanding.
- Knows responsibilities regarding confidentiality and trust.
- Resilience to pressure and previous exposure to emotional, distressing or hazardous situations.
- Non-judgemental, empathetic manner.
- Demonstrates Trust Values.
- Excellent interpersonal skills.
- Able to use observation skills to identify potential risks and act appropriately.
- In working effectively, professionally and independently or as part of a team.
- In demonstrating initiative, decision-making and prioritisation skills.
Desirable
- Financial Management skills.
- Language skills other than English.
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Training
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Desirable
Qualifications
Essential
- NVQ level 4 in Business Administration or equivalent level qualification.
- Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
Desirable
- Group Facilitation skills.
- Willingness to undertake further study/development.
- Degree.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
