Job summary
The Elective Orthopaedic Suite at Pontefract Hospital is looking for a ward clerk that would like to join our friendly nursing team.
We currently have 17 beds but will be expanding to 30 beds.
The hours of working will be two 11.5hr shifts working flexibly from Monday through to Sunday.
The successful candidate must be efficient, motivated and forward thinking and experienced within the role of the ward clerk.
Main duties of the job
To carry out administration
duties in a manner that supports departmental targets and ensures compliance
with standard operating procedures.
The post-holder will be responsible for maintaining clear
systems of communication with particular regards to patient flow to enable the
ward team to function effectively.
About us
We provide care and support to over half a million people in Wakefield and Kirklees in their homes, in community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (in Wakefield).
Always striving for excellence, we are at the forefront of innovation and research and we invest in teaching and the development of our workforce.
We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and the best place to receive care.
In line with this, we welcome applicants with lived experience of providing unpaid and/or support to a family member or friend with a disability, health condition, mental health problem, addiction or other health and care need.
We have a clear vision, and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
- Promote and maintain a safe environment, patient, staff and visitors to Trust premises at all times
- Demonstrate a holistic approach to patient care and be aware of current trends and professional issues
- Ensure that all documentation for return to Medical Records/secretaries is accurately completed, filed correctly and promptly dispatched to the appropriate area.
- Ensure that complete and correct case notes and x-rays are available prior to admission for elective patients and obtained in a timely manner for other patients transferred to the unit.
- Responsible for the filing of pathological and x-ray reports, in a timely manner.
- Ensure that all case notes, x-rays, reports and doctors letters are prepared and ready for doctors ward rounds.
- Arrange appointments for out-patients, x-ray reports and other relevant departments. Arrange transport as necessary on discharge of a patient.
- Monitor the environment and report any necessary repairs.
- Maintenance of stationery stocks to pre-determined stock levels.
- Photocopying as requested by ward staff and sister in charge
- Undertake other clerical duties at the request of the ward staff.
- Sort mail addressed to ward and distribute accordingly.
- At the discretion of the Senior Nurse Manager, the ward clerk may be expected to work on other wards within the Unit to cover sickness/annual leave.
- Undertake errands to other departments as requested, e.g. pharmacy, pathology, x-ray etc.
- To support the ward manager in data collection and audit
Job description
Job responsibilities
- Promote and maintain a safe environment, patient, staff and visitors to Trust premises at all times
- Demonstrate a holistic approach to patient care and be aware of current trends and professional issues
- Ensure that all documentation for return to Medical Records/secretaries is accurately completed, filed correctly and promptly dispatched to the appropriate area.
- Ensure that complete and correct case notes and x-rays are available prior to admission for elective patients and obtained in a timely manner for other patients transferred to the unit.
- Responsible for the filing of pathological and x-ray reports, in a timely manner.
- Ensure that all case notes, x-rays, reports and doctors letters are prepared and ready for doctors ward rounds.
- Arrange appointments for out-patients, x-ray reports and other relevant departments. Arrange transport as necessary on discharge of a patient.
- Monitor the environment and report any necessary repairs.
- Maintenance of stationery stocks to pre-determined stock levels.
- Photocopying as requested by ward staff and sister in charge
- Undertake other clerical duties at the request of the ward staff.
- Sort mail addressed to ward and distribute accordingly.
- At the discretion of the Senior Nurse Manager, the ward clerk may be expected to work on other wards within the Unit to cover sickness/annual leave.
- Undertake errands to other departments as requested, e.g. pharmacy, pathology, x-ray etc.
- To support the ward manager in data collection and audit
Person Specification
Experience
Essential
- Good interpersonal and communication skills
- Good time management skills including ability to work to set deadlines.
- Ability to work well as part of the team across site.
- Ability to work flexibly, quickly and accurately.
Desirable
- Experience of working with patients requiring health care
- Experience with NHS software systems such as File Tracker and PAS
- Experience of working with confidential material
Qualifications
Essential
- Good standard of education in English and Maths
Desirable
Skills & Abilities
Essential
- Develop and maintain positive working relationships
- Maintain a safe working environment for self and others
- Willingness to take on tasks
Desirable
- Record of efficiency,
- Good communication and positive contributions to previous employment
- Proven record of excellent filing and organisational skills
Knowledge & Awareness
Essential
- Knowledge of clerical work
- Keyboard skills.
- Knowledge of basic PC systems
- Awareness of own limitations.
Desirable
- Awareness of Health & Safety issues
- Awareness of Moving & Handling issues.
Person Specification
Experience
Essential
- Good interpersonal and communication skills
- Good time management skills including ability to work to set deadlines.
- Ability to work well as part of the team across site.
- Ability to work flexibly, quickly and accurately.
Desirable
- Experience of working with patients requiring health care
- Experience with NHS software systems such as File Tracker and PAS
- Experience of working with confidential material
Qualifications
Essential
- Good standard of education in English and Maths
Desirable
Skills & Abilities
Essential
- Develop and maintain positive working relationships
- Maintain a safe working environment for self and others
- Willingness to take on tasks
Desirable
- Record of efficiency,
- Good communication and positive contributions to previous employment
- Proven record of excellent filing and organisational skills
Knowledge & Awareness
Essential
- Knowledge of clerical work
- Keyboard skills.
- Knowledge of basic PC systems
- Awareness of own limitations.
Desirable
- Awareness of Health & Safety issues
- Awareness of Moving & Handling issues.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
