Job summary
An opportunity has arisen for an
enthusiastic, self-motivated individual to join the Medical Records Team at The
Mid Yorkshire Hospitals NHS Trust, as a Medical Records Clerk for a
busy Medical Records Department at Dewsbury.
The successful candidate must be
a team player, highly organised, be able to work under pressure and have a positive approach. The ability to work in a challenging and
changing environment will be demonstrated by well-developed personal skills and
communication skills alongside a thorough and focused approach to tasks.
Main duties of the job
To ensure availability of Healthcare Records as required,to be able to prioritise and manage own workload in a set time-frame, following established procedures and practices with supervision available when required.
Responsible for data entry onto the electronic tracing system to ensure location of the paper light/case notes are readily available
Responsible for indexing documents into the Trust's EDMS system
Achieves effective communication with all levels of clerical/administrative staff, secretaries and the multi-disciplinary professional team, other departments, primary care team and the general public. This can be written, verbal, electronic or by telephone
Frequently required to provide complex and sensitive information to other Healthcare professionals. E.g, Request and provide patient information to/from General Practitioners and other hosptials at clinicians request.
Identifiy and retrieve information from other Health Care Agencies using telephon and cmputer and adhering to the Data Protection
About us
We provide care and support to over a million people in
Wakefield and Kirklees in their homes, community settings and across our
three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).
Always striving for excellence, we are at the forefront of
innovation and research, and we invest in teaching and the development of our
workforce.
We live by our values of caring, improving, being respectful
and maintaining high standards. We listen and learn because we aim to make Mid
Yorkshire the best place to work and receive care.
We value diversity and welcome talent and enthusiasm
irrespective of age, disability, neurodivergence, sex, gender identity and
gender expression, race or ethnicity, religion or belief, sexual orientation,
or other personal circumstances including providing unpaid carers support to
someone with a health and care need. As ethnic minority groups, members of the
LGBTQ+ community, and people with a disability/neurodivergence are currently
under-represented across the organisation, we encourage applications from
members of these groups. We have policies and procedures to ensure all
applicants are treated fairly and consistently.
We are proud of our staff networks - who offer valuable
guidance and feedback from those with lived experience.
We have a clear vision and you could be part of this! If
you share our values and you want to make a difference to the lives of our
patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
Ensure
availability of Healthcare Records as required.
To
prioritise and manage own workload in a set time-frame following established
procedures and practices with supervision available when required.
Ensure
that the preparation and day forward scanning is undertaken within set
timescales and following procedures and practices, supervision available when
required.
Maintain
Healthcare Records following the Healthcare Records File Policy.
Ensure
that patient details on the Patient Administration System are accurate and
cross referenced to the information on the Healthcare Record file/EDMS system.
Responsible
for data entry onto the electronic tracing system to ensure location of the
paper light/case notes readily available.
Responsible
for indexing documents into the Trusts EDMS system.
Achieves
effective communication with all levels of clerical/administrative staff,
secretaries, and the multi-disciplinary professional team, other hospital
departments, primary care team, and the general public. This can be written, verbal, electronic, or
by telephone.
Frequently
required to provide complex and sensitive information to other Healthcare
professionals. E.g., Request and provide patient information to/from General
Practitioners and other hospitals at clinicians request.
Identify
and retrieve information from other Health Care Agencies using telephone and
Computer and adhering to the Data Protection.
Job description
Job responsibilities
Ensure
availability of Healthcare Records as required.
To
prioritise and manage own workload in a set time-frame following established
procedures and practices with supervision available when required.
Ensure
that the preparation and day forward scanning is undertaken within set
timescales and following procedures and practices, supervision available when
required.
Maintain
Healthcare Records following the Healthcare Records File Policy.
Ensure
that patient details on the Patient Administration System are accurate and
cross referenced to the information on the Healthcare Record file/EDMS system.
Responsible
for data entry onto the electronic tracing system to ensure location of the
paper light/case notes readily available.
Responsible
for indexing documents into the Trusts EDMS system.
Achieves
effective communication with all levels of clerical/administrative staff,
secretaries, and the multi-disciplinary professional team, other hospital
departments, primary care team, and the general public. This can be written, verbal, electronic, or
by telephone.
Frequently
required to provide complex and sensitive information to other Healthcare
professionals. E.g., Request and provide patient information to/from General
Practitioners and other hospitals at clinicians request.
Identify
and retrieve information from other Health Care Agencies using telephone and
Computer and adhering to the Data Protection.
Person Specification
Qualifications
Essential
Desirable
- Keyboard/VDU knowledge or qualification.
- Customer care qualification
Experience
Essential
- Confident in using Computer/VDU
- An ability to demonstrate an understanding of the role and responsibilities.
- Ability to receive and communicate information verbally and written
Desirable
- Previous NHS experience and knowledge
- Experience at working to targets
Knowledge and awareness
Essential
- Total understanding of confidentiality
- Willingness to learn and progress
- Ability to communicate with all disciplines
Desirable
- Awareness of Healthcare Records file policy
- Knowledge of Health and Safety issues
Skills and Abilities
Essential
- Good interpersonal skills
- Good communication written and verbal
- Ability to work to deadlines and prioritise own workloads
Desirable
- Previous Healthcare records or appropriate experience
Personal Attributes
Essential
- A willingness to abide by the Trust's Equality and Diversity Policy
- A willingness to abide by the Trust's Health & Safety Policy
Person Specification
Qualifications
Essential
Desirable
- Keyboard/VDU knowledge or qualification.
- Customer care qualification
Experience
Essential
- Confident in using Computer/VDU
- An ability to demonstrate an understanding of the role and responsibilities.
- Ability to receive and communicate information verbally and written
Desirable
- Previous NHS experience and knowledge
- Experience at working to targets
Knowledge and awareness
Essential
- Total understanding of confidentiality
- Willingness to learn and progress
- Ability to communicate with all disciplines
Desirable
- Awareness of Healthcare Records file policy
- Knowledge of Health and Safety issues
Skills and Abilities
Essential
- Good interpersonal skills
- Good communication written and verbal
- Ability to work to deadlines and prioritise own workloads
Desirable
- Previous Healthcare records or appropriate experience
Personal Attributes
Essential
- A willingness to abide by the Trust's Equality and Diversity Policy
- A willingness to abide by the Trust's Health & Safety Policy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
