Job summary
*Please note: advert may close early.
An exciting opportunity has arisen within the Division of
Infrastructure at The Mid Yorkshire Teaching NHS Trust for a Trainee Estates
CAFM & CAD Systems Manager.
This
is a trainee position with a clear pathway to a Band 6 management role within a
progressive, supportive and forward thinking team. This role would
ideally suit individuals with an interest in estates management,
facilities management, or building information management. Along with strong IT Skills and an aptitude
for data analysis.
Qualifications:
Educated
to degree level or equivalent relevant experience/qualification
Experience:
Knowledge
and experience utilising AutoCAD and CAFM/Asset Management systems.
Experience
of uploading CAD drawings into a CAFM IPR Asset Management module
Experience
of analysing and producing building information using a range of techniques
including statistical and analytical tools.
Training and Development:
Complete a 12 to 24 month
training program, including on the job, in-house and off-site training
(dependant on experience of successful candidate).
Acquire relevant
qualifications and accreditations
Gain practical workplace
experience to support management development.
Salary:
During
the training period, salary will be paid at a percentage of Agenda for Change
Band 6. Upon successful completion of
the training, the salary will be paid at the entry step point of Agenda for
Change Band 6.
Main duties of the job
Responsibilities
of the role upon completion of training:
CAFM
and CAD System Management:
Become the expert on the Trust's
Computer-Aided Facilities Management (CAFM) and Computer-Aided Design (CAD) systems.
Manage,
analyse, and interpret data within these systems.
Oversee
day-to-day operations of the Asset Management Systems.
Information
Management:
Ensure
timely production of:
Estates drawing
records.
Operation and
Maintenance (O&M) manuals.
Asbestos and Compliance
records.
Six Facet information
Provide
advice and guidance on data and reports.
System
Development:
Lead and manage
projects for the design and development of future CAFM and Estates Information
Management systems.
Ensure
systems are fit for purpose, compliant, and efficiently managed.
Staff Management Responsibilities:
Line Management:
Directly manage staff assigned to the role, handling day-to-day
supervision.
Address HR related issues such as grievances/conduct, sickness absence,
and annual leave, adhering to Trust policies.
Performance Management:
Conduct annual performance reviews and appraisals for team members.
Maintain accurate and comprehensive records of performance evaluations.
Training and Coordination:
Coordinate the work of junior staff, providing guidance and support.
Plan and deliver in-house training on estates CAFM systems to end-users,
ensuring effective utilisation of the systems.
About us
We are an acute trust caring for over half a million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Application guidance: We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. Its important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.
Job description
Job responsibilities
Responsible for providing and receiving highly complex information
and producing bespoke reports from the estates CAFMs systems, which may
contain highly sensitive information relating to estates building and
engineering systems data across all estates buildings.
To produce and present complex statistical
estates building information to large groups including internal and external
stakeholders and act as the point of contact and liaison in relation to all
drawing records and asset information requests.
Responsible for producing
reports and statistical information relating to the Trusts Land, Property and
Space Utilisation, to support the submission of the annual NHS PAM (Premises
Assurance Model), ERIC (Estates Return Information Collection) and VOA
(Valuation Office Agency) returns (Typically, information would relate to costs
per M2 and/or income per M2 split down by directorate).
Responsible for analysing and
confirming the accuracy of building records, As built drawings, and building
engineering systems information, and identifying and resolving anomalies within
the data before it is uploaded into the Estates CAFM systems.
To produce, manipulate and
update CAD drawings, and where anomalies are
identified, perform on site checks/surveys
to clarify the accuracy of the data.
Responsible for the
uploading of CAD drawings and
O&M manuals into the CAFM IPR
module, using file transferring protocols over the Trusts FTP NHS Fiber
service and processing these accordingly into a digital format when required.
Maintain complex auditable
trails for all drawings and related building information records, their
amendment status and final disposal.
Responsible for the planning,
facilitation and management of an annual work programme to undertake site
surveys of the Trust land and property portfolio for verification of Trust areas.
Plan and facilitate meetings
with internal and external stakeholders to ensure Six Facet information is kept
relevant and up to date in the CAFM Appraisal Module.
To attend relevant internal and
external meetings relating to estates asset information, providing specialist
knowledge on the data within the CAFM systems whilst taking the lead on
progressing any actions arising from the meetings.
To undertake specialist systems
training relevant to the role and take responsibility for introducing new
processes for improving the recording and management of estates information
within the relevant systems.
To be the Primary Administrator
of the CAFM system, having responsibility for data security and access control to
the estates building information, ensuring the system is not misused by others,
and access is not given to unauthorised persons.
To undertake continuous research
of new products and CAFM systems, to support service development and take the lead
on future projects relating to the development/application of the estates CAFM
system ensuring new systems/applications are fit for purpose, and fully
compliant with the needs and requirements of the estates service.
Implements estates departmental
policies and strategies relating to estates CAFM systems, Building Information
Management (BIM) and Government Soft Landings (GSL).
To work with the estates capital
team to ensure building and construction information is provided in the correct
format in-line with the GSL to enable the seamless handover and uploading of
information into the CAFM system.
Work with external consultants
to update and upload externally produced Asbestos surveys into the CAFM IPR
Module and highlight areas surveyed for Asbestos within the estates CAD
building drawings.
Responsible for maintaining and
updating the CAFM Compliance module by ensuring compliance records from
internal and external stakeholders are in date, accurate and monitored
regularly.
Job description
Job responsibilities
Responsible for providing and receiving highly complex information
and producing bespoke reports from the estates CAFMs systems, which may
contain highly sensitive information relating to estates building and
engineering systems data across all estates buildings.
To produce and present complex statistical
estates building information to large groups including internal and external
stakeholders and act as the point of contact and liaison in relation to all
drawing records and asset information requests.
Responsible for producing
reports and statistical information relating to the Trusts Land, Property and
Space Utilisation, to support the submission of the annual NHS PAM (Premises
Assurance Model), ERIC (Estates Return Information Collection) and VOA
(Valuation Office Agency) returns (Typically, information would relate to costs
per M2 and/or income per M2 split down by directorate).
Responsible for analysing and
confirming the accuracy of building records, As built drawings, and building
engineering systems information, and identifying and resolving anomalies within
the data before it is uploaded into the Estates CAFM systems.
To produce, manipulate and
update CAD drawings, and where anomalies are
identified, perform on site checks/surveys
to clarify the accuracy of the data.
Responsible for the
uploading of CAD drawings and
O&M manuals into the CAFM IPR
module, using file transferring protocols over the Trusts FTP NHS Fiber
service and processing these accordingly into a digital format when required.
Maintain complex auditable
trails for all drawings and related building information records, their
amendment status and final disposal.
Responsible for the planning,
facilitation and management of an annual work programme to undertake site
surveys of the Trust land and property portfolio for verification of Trust areas.
Plan and facilitate meetings
with internal and external stakeholders to ensure Six Facet information is kept
relevant and up to date in the CAFM Appraisal Module.
To attend relevant internal and
external meetings relating to estates asset information, providing specialist
knowledge on the data within the CAFM systems whilst taking the lead on
progressing any actions arising from the meetings.
To undertake specialist systems
training relevant to the role and take responsibility for introducing new
processes for improving the recording and management of estates information
within the relevant systems.
To be the Primary Administrator
of the CAFM system, having responsibility for data security and access control to
the estates building information, ensuring the system is not misused by others,
and access is not given to unauthorised persons.
To undertake continuous research
of new products and CAFM systems, to support service development and take the lead
on future projects relating to the development/application of the estates CAFM
system ensuring new systems/applications are fit for purpose, and fully
compliant with the needs and requirements of the estates service.
Implements estates departmental
policies and strategies relating to estates CAFM systems, Building Information
Management (BIM) and Government Soft Landings (GSL).
To work with the estates capital
team to ensure building and construction information is provided in the correct
format in-line with the GSL to enable the seamless handover and uploading of
information into the CAFM system.
Work with external consultants
to update and upload externally produced Asbestos surveys into the CAFM IPR
Module and highlight areas surveyed for Asbestos within the estates CAD
building drawings.
Responsible for maintaining and
updating the CAFM Compliance module by ensuring compliance records from
internal and external stakeholders are in date, accurate and monitored
regularly.
Person Specification
Knowledge & Awareness
Essential
- Awareness of own limitations.
Desirable
- Knowledge of (HTMs) Health Technical Memoradum and Health Building Notes (HBNs) relating to the Healthcare environment
Experience
Essential
- Significant specialist knowledge, expertise and experience utilising AutoCAD in a Building/construction/architectural environment, demonstrating the ability to create, manipulate/update CAD drawings.
- Demonstratable specialist knowledge and experience of using CAFM/Asset management systems including IPR, Property Appraisal, Leases, Compliance and FM Helpdesk modules.
- Experience of uploading CAD drawings into a CAFM IPR Asset Management module
- Experience of analysing, producing and presenting complex building information to diverse groups of internal and external service users using a range of techniques including statistical and analytical tools.
- Experience of planning, and undertaking site surveys of the Trust land and property portfolio and maintaining auditable records for Trust verification
- Experience of using Microsoft Office products including Excel, Word, PowerPoint
Desirable
- Experience of using MICAD software (IPR module)
- Previous experience working in an NHS/Healthcare estates environment
- Experience of interrogating a CAFM system to produce complex information for inclusion in annual submissions of NHS PAM (Premises Assurance Model) and ERIC (Estates Return Information Collection)
Qualifications
Essential
- Educated to degree level or equivalent relevant experience/qualification
- Specialist Technical qualification or Training certificate in AutoDesk/AutoCad
Skills and Abilities
Essential
- Ability to analyse and interpret data and produce reports using a range of Microsoft Office products including Excel, Word, PowerPoint
- Excellent interpersonal skills with the ability to communicate clearly and effectively whilst providing and receiving highly complex and highly sensitive information
- Ability to communicate effectively to overcome challenges to information provided.
- Ability to work with a high degree of accuracy and attention to detail.
Personal Attributes
Essential
- Demonstrate understanding of need for personal development in self and others.
- Good team player
- Able to demonstrate behaviors consistent with the Trust Values and Behaviors.
- Ability to sustain high levels of concentration for prolonged periods of time
Person Specification
Knowledge & Awareness
Essential
- Awareness of own limitations.
Desirable
- Knowledge of (HTMs) Health Technical Memoradum and Health Building Notes (HBNs) relating to the Healthcare environment
Experience
Essential
- Significant specialist knowledge, expertise and experience utilising AutoCAD in a Building/construction/architectural environment, demonstrating the ability to create, manipulate/update CAD drawings.
- Demonstratable specialist knowledge and experience of using CAFM/Asset management systems including IPR, Property Appraisal, Leases, Compliance and FM Helpdesk modules.
- Experience of uploading CAD drawings into a CAFM IPR Asset Management module
- Experience of analysing, producing and presenting complex building information to diverse groups of internal and external service users using a range of techniques including statistical and analytical tools.
- Experience of planning, and undertaking site surveys of the Trust land and property portfolio and maintaining auditable records for Trust verification
- Experience of using Microsoft Office products including Excel, Word, PowerPoint
Desirable
- Experience of using MICAD software (IPR module)
- Previous experience working in an NHS/Healthcare estates environment
- Experience of interrogating a CAFM system to produce complex information for inclusion in annual submissions of NHS PAM (Premises Assurance Model) and ERIC (Estates Return Information Collection)
Qualifications
Essential
- Educated to degree level or equivalent relevant experience/qualification
- Specialist Technical qualification or Training certificate in AutoDesk/AutoCad
Skills and Abilities
Essential
- Ability to analyse and interpret data and produce reports using a range of Microsoft Office products including Excel, Word, PowerPoint
- Excellent interpersonal skills with the ability to communicate clearly and effectively whilst providing and receiving highly complex and highly sensitive information
- Ability to communicate effectively to overcome challenges to information provided.
- Ability to work with a high degree of accuracy and attention to detail.
Personal Attributes
Essential
- Demonstrate understanding of need for personal development in self and others.
- Good team player
- Able to demonstrate behaviors consistent with the Trust Values and Behaviors.
- Ability to sustain high levels of concentration for prolonged periods of time
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
