Estates Operational Manager

The Mid Yorkshire Teaching NHS Trust

This job is now closed

Job summary

The Mid Yorkshire Teaching NHS Trust is seeking to appoint an experienced Estate Operational Manager to join our Division of Infrastructure.

We are looking for candidates with either a mechanical bias or an electrical bias.

The Division of Infrastructure at the Mid Yorkshire Teaching NHS Trust plays a vital role in the provision of a safe, clean and efficient environment by delivering high quality services by professionals whose talent is nurtured and supported to flourish through engagement and transformation, now and into the future.

If you are a highly motivated Estate Operational Manager looking for a challenging and rewarding role in the healthcare industry, then we would encourage you to apply for this opportunity with us.

In return, you will enjoy the support of those around you and the chance to be part of an outstanding service in a progressive organisation.

Whilst the post is based at the Dewsbury and District Hospital site, the post holder will on occasion be required to work in any of the three key sites within the Trust.

Please state on your application your preferred bias (electrical/mechanical).

Main duties of the job

As Estate Operational Manager you will be responsible to the Senior Operational Manager for the full range of operational estate maintenance and services in all of the designated Hospital Properties. Ensuring that the Trust complies with all relevant regulatory and advisory frameworks, Health Technical Memoranda (HTMs,) technical guidance and good professional practice.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

About us

We provide care and support to over a million people in Wakefield and Kirklees in their homes, community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

Always striving for excellence, we are at the forefront of innovation and research, and we invest in teaching and the development of our workforce.

We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and receive care.

We value diversity and welcome talent and enthusiasm irrespective of age, disability, neurodivergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances including providing unpaid carers support to someone with a health and care need. As ethnic minority groups, members of the LGBTQ+ community, and people with a disability/neurodivergence are currently under-represented across the organisation, we encourage applications from members of these groups. We have policies and procedures to ensure all applicants are treated fairly and consistently.

We are proud of our staff networks - who offer valuable guidance and feedback from those with lived experience.

We have a clear vision and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.

Date posted

23 July 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£43,742 to £50,056 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9377-INFRA0145

Job locations

Dewsbury & District Hospital

Halifax Road

Dewsbury

West Yorkshire

WF13 4HS

Job description

Job responsibilities

Key Responsibilities

The post holder will, in conjunction with the Estate Operational Manager (Mechanical/Electrical) manage all Estate Supervisors, Directly Employed Labour (DEL) and Specialist Contractors to provide an effective Estates Service and ensure a safe and pleasant environment for patient care where practicable.
The postholder will provide a proactive role in ensuring the department achieves and maintains ISO9001 accreditation
The postholder will provide technical expertise in their core discipline to the Senior Operational Manager, Estate Officers, Supervisors, DEL and Contractors as required
The postholder will manage all resources delegated to them to ensure a value for money, quality service is provided in support of the delegated budget holder
They will also assist and act in support of capital projects and will be required to carry out minor works projects from conception, through control, to completion
The postholder will develop, implement operational procedures/policies and safe systems of work both at DDH and Trust wide as required including liaison with user departments
The postholder will liaise with external agencies as required, i.e. Environmental Agency, HSE, etc.
The postholder will act as Responsible/Authorised Person for designated functions, i.e. LV Systems, Electrical Work Regulations, Lifts, Medical Gas, Ventilation etc.
They will be responsible to the Senior Operational Manager for operating, maintaining and developing the BMS System including changing programmes and parameters to meet Service/Estate changes
The provision of operational estate maintenance and services
To work in conjunction with the Risk Manager and Estates Managers to ensure the Mid Yorkshire Hospital NHS Teaching Trust (MYTT) and its satellite sites comply with all regulatory and advisory frameworks, HTM and technical guidance and good professional practice as far as possible
To ensure at all times leadership with clear lines of instruction and responsibility commensurate with the post and to manage and delegate duties ensuring their effective delivery
Manage the sickness and disciplinary processes in line with Trust policies.
Responsible to implement an on-going program of change and improvement that ensures a quality orientated value for money Estate service is provided to the Trust
Advises and assists the Service and Quality Manager on initiatives to consolidate and improve quality and proactively works towards implementing and maintaining the departments ISO9001 accreditation by ensuring that all operational services are delivered in-line with, or better than the relevant sections of the ISO9001 Quality Management System
Develops, implements and maintains systems of monthly audit for service records and demonstrates asset performance. Ensures all follow up action has been completed and that all services and readings related information is correctly provided, determined and filed. All omissions to be reported to the Senior Operational Manager for corrective action to be taken
Participates in all Environmental Health, Hygiene Inspections and Matron visits and follow through and corrects all Estates items & faults relating to Environmental Health within designated timeframes
Consults based on an open information policy with local Trade Union representatives and safety representatives on all issues effecting site based staff and services
Surveys, monitors and records as required the on-going condition of all sections of the engineering installations and services and present this information highlighting trouble areas to the Senior Operational Manager to support the development and maintenance of the Risk Register and Treatment Schedules.
Participates in the collation and preparation of information in relation to Backlog Maintenance on an annual basis to ensure the clarity, relevance and consequential effects of the information.
Seeks to establish and update a good understanding of mechanical, electrical, building systems and associated building services within the base site and across the Trust.
Responsible to the Senior Operational Manager for ensuring Controls Assurance Standards systems and processes are developed, implemented and then maintained by the operational service. Reviews and reports regularly and ensures that all deviations are reported to the Risk Manager for corrective action to be taken.
Utilises internal and external audit agencies on a bi-annual basis to validate services and performance reading results contained in the critical asset filing system and for ensuring all identified deficiencies are rectified within appropriate timeframes.
In conjunction with the Other Estates Managers/Officers ensures a coordinated direct works staff including supervisory staff, contractors and specialist staff.
Ensures that the post holder and all subordinate staff operate in line with and comply with the Trusts issued and adopted policies and procedures.
Responsible to the Senior Operational Manager for identifying and bringing forward the personal development needs of staff under their control in-line with the principles of Investors in People.
Actively contributes to the implementation, review, correction and maintenance of ISO9001, HCS and IiP accreditation.
On behalf of the Senior Operational Manager undertakes the lead responsibility for operating and managing the site based utilities including consumption, levels and associated expenditure ensuring that it is maintained within agreed allocations and matches national averages.
To work proactively with the Trusts Health & Safety Manager to continually improve health and safety performance.
To manage the workforce planning service that ensures engineering and building works are planned and delivered within agreed service delivery profiles and time frames as detailed in the workforce planning portfolio to meet the needs of Wards and Departments. Ensures a fully coordinated service delivery with cross trade integration. Advises of support needs and improvements.
Ensures that all emergency work reported via the Estate Help Desk is actioned and completed within agreed timeframes per category of fault/service need as detailed within the Workforce planning portfolio.
The post holder will be required to gain a high degree of understanding and a level of competency regarding the operation of the relevant sections of the Information System. The Business & Performance Manager will ensure the system is effective and available and can be used to best effect in support of delivering the operational Estate service to the Trust.
The post holder will provide a key supportive, but participative role in the use and application of the Information System.
Undertakes the role of Authorised Person as set down in the Hospital Technical Memorandums and appropriate regulatory and advisory compliance frameworks. These areas will be identified and agreed in writing after appropriate training has been provided and updated, e.g. LV Electric, Medical Gases, etc.
Ensures by regular monitoring that the directly employed workforce does not contravene the Working Time Directive unless authorised.
Implements and manages all delegated agreed and detailed cost improvement programmes.
In partnership with the other Estates Officers and managers in other disciplines take an active role in pursuing energy conservation. Advises on energy consumption and implement agreed corrective or improvement measures.
Supporting in developing the service contract specifications and managing service contractors.
Manages the operational services utilising best practice to enable Estate related risks to be eliminated, managed or minimised to patients, visitors and staff of the Trust. Seek to ensure a risk free environment across the site.
Responsible for ensuring that building and engineering work is carried out to a satisfactory professional and technical standard and in accordance with Trust & National Policies and good practice.
Responsible for monitoring the operation of engineering plant and services ensuring conformity with national standards of mechanical, electrical and building safety.
Through professional involvement and technical literature seek to keep up to date with all engineering and building developments relevant to the service needs.
Undertakes a lead role/roles in ensuring the Trust continues to proactively work towards compliance with all relevant regulatory and advisory frameworks, Hospital Technical Memorandum and for delivering documented action plans within agreed time frames.
Works in partnership with the Service and Quality Manager providing technical support in relation to supporting the development of stronger quality management systems.
Liaises with Ward Managers/Heads of Departments on all matters relating to their service needs and the Estate and engineering support required.
In conjunction with the Governance and Compliance Manager prepares and maintains contracts and disseminates HTMs, Policy and Legislation Documents.
Ensures that all Service Level Agreements (SLAs) are actioned in accordance with the requirements of the Workforce Planning Portfolio and specific agreements.
Establishes and maintains a robust communication forum with subordinate staff.
To participate in the Estate on-call rota.
These duties are not exhaustive and other duties can and will be allocated by the Estates Operational Manager with due allowance for the overall workload and professional skills.
The postholder will take part in a site based on call system requiring availability out of hours.

Job description

Job responsibilities

Key Responsibilities

The post holder will, in conjunction with the Estate Operational Manager (Mechanical/Electrical) manage all Estate Supervisors, Directly Employed Labour (DEL) and Specialist Contractors to provide an effective Estates Service and ensure a safe and pleasant environment for patient care where practicable.
The postholder will provide a proactive role in ensuring the department achieves and maintains ISO9001 accreditation
The postholder will provide technical expertise in their core discipline to the Senior Operational Manager, Estate Officers, Supervisors, DEL and Contractors as required
The postholder will manage all resources delegated to them to ensure a value for money, quality service is provided in support of the delegated budget holder
They will also assist and act in support of capital projects and will be required to carry out minor works projects from conception, through control, to completion
The postholder will develop, implement operational procedures/policies and safe systems of work both at DDH and Trust wide as required including liaison with user departments
The postholder will liaise with external agencies as required, i.e. Environmental Agency, HSE, etc.
The postholder will act as Responsible/Authorised Person for designated functions, i.e. LV Systems, Electrical Work Regulations, Lifts, Medical Gas, Ventilation etc.
They will be responsible to the Senior Operational Manager for operating, maintaining and developing the BMS System including changing programmes and parameters to meet Service/Estate changes
The provision of operational estate maintenance and services
To work in conjunction with the Risk Manager and Estates Managers to ensure the Mid Yorkshire Hospital NHS Teaching Trust (MYTT) and its satellite sites comply with all regulatory and advisory frameworks, HTM and technical guidance and good professional practice as far as possible
To ensure at all times leadership with clear lines of instruction and responsibility commensurate with the post and to manage and delegate duties ensuring their effective delivery
Manage the sickness and disciplinary processes in line with Trust policies.
Responsible to implement an on-going program of change and improvement that ensures a quality orientated value for money Estate service is provided to the Trust
Advises and assists the Service and Quality Manager on initiatives to consolidate and improve quality and proactively works towards implementing and maintaining the departments ISO9001 accreditation by ensuring that all operational services are delivered in-line with, or better than the relevant sections of the ISO9001 Quality Management System
Develops, implements and maintains systems of monthly audit for service records and demonstrates asset performance. Ensures all follow up action has been completed and that all services and readings related information is correctly provided, determined and filed. All omissions to be reported to the Senior Operational Manager for corrective action to be taken
Participates in all Environmental Health, Hygiene Inspections and Matron visits and follow through and corrects all Estates items & faults relating to Environmental Health within designated timeframes
Consults based on an open information policy with local Trade Union representatives and safety representatives on all issues effecting site based staff and services
Surveys, monitors and records as required the on-going condition of all sections of the engineering installations and services and present this information highlighting trouble areas to the Senior Operational Manager to support the development and maintenance of the Risk Register and Treatment Schedules.
Participates in the collation and preparation of information in relation to Backlog Maintenance on an annual basis to ensure the clarity, relevance and consequential effects of the information.
Seeks to establish and update a good understanding of mechanical, electrical, building systems and associated building services within the base site and across the Trust.
Responsible to the Senior Operational Manager for ensuring Controls Assurance Standards systems and processes are developed, implemented and then maintained by the operational service. Reviews and reports regularly and ensures that all deviations are reported to the Risk Manager for corrective action to be taken.
Utilises internal and external audit agencies on a bi-annual basis to validate services and performance reading results contained in the critical asset filing system and for ensuring all identified deficiencies are rectified within appropriate timeframes.
In conjunction with the Other Estates Managers/Officers ensures a coordinated direct works staff including supervisory staff, contractors and specialist staff.
Ensures that the post holder and all subordinate staff operate in line with and comply with the Trusts issued and adopted policies and procedures.
Responsible to the Senior Operational Manager for identifying and bringing forward the personal development needs of staff under their control in-line with the principles of Investors in People.
Actively contributes to the implementation, review, correction and maintenance of ISO9001, HCS and IiP accreditation.
On behalf of the Senior Operational Manager undertakes the lead responsibility for operating and managing the site based utilities including consumption, levels and associated expenditure ensuring that it is maintained within agreed allocations and matches national averages.
To work proactively with the Trusts Health & Safety Manager to continually improve health and safety performance.
To manage the workforce planning service that ensures engineering and building works are planned and delivered within agreed service delivery profiles and time frames as detailed in the workforce planning portfolio to meet the needs of Wards and Departments. Ensures a fully coordinated service delivery with cross trade integration. Advises of support needs and improvements.
Ensures that all emergency work reported via the Estate Help Desk is actioned and completed within agreed timeframes per category of fault/service need as detailed within the Workforce planning portfolio.
The post holder will be required to gain a high degree of understanding and a level of competency regarding the operation of the relevant sections of the Information System. The Business & Performance Manager will ensure the system is effective and available and can be used to best effect in support of delivering the operational Estate service to the Trust.
The post holder will provide a key supportive, but participative role in the use and application of the Information System.
Undertakes the role of Authorised Person as set down in the Hospital Technical Memorandums and appropriate regulatory and advisory compliance frameworks. These areas will be identified and agreed in writing after appropriate training has been provided and updated, e.g. LV Electric, Medical Gases, etc.
Ensures by regular monitoring that the directly employed workforce does not contravene the Working Time Directive unless authorised.
Implements and manages all delegated agreed and detailed cost improvement programmes.
In partnership with the other Estates Officers and managers in other disciplines take an active role in pursuing energy conservation. Advises on energy consumption and implement agreed corrective or improvement measures.
Supporting in developing the service contract specifications and managing service contractors.
Manages the operational services utilising best practice to enable Estate related risks to be eliminated, managed or minimised to patients, visitors and staff of the Trust. Seek to ensure a risk free environment across the site.
Responsible for ensuring that building and engineering work is carried out to a satisfactory professional and technical standard and in accordance with Trust & National Policies and good practice.
Responsible for monitoring the operation of engineering plant and services ensuring conformity with national standards of mechanical, electrical and building safety.
Through professional involvement and technical literature seek to keep up to date with all engineering and building developments relevant to the service needs.
Undertakes a lead role/roles in ensuring the Trust continues to proactively work towards compliance with all relevant regulatory and advisory frameworks, Hospital Technical Memorandum and for delivering documented action plans within agreed time frames.
Works in partnership with the Service and Quality Manager providing technical support in relation to supporting the development of stronger quality management systems.
Liaises with Ward Managers/Heads of Departments on all matters relating to their service needs and the Estate and engineering support required.
In conjunction with the Governance and Compliance Manager prepares and maintains contracts and disseminates HTMs, Policy and Legislation Documents.
Ensures that all Service Level Agreements (SLAs) are actioned in accordance with the requirements of the Workforce Planning Portfolio and specific agreements.
Establishes and maintains a robust communication forum with subordinate staff.
To participate in the Estate on-call rota.
These duties are not exhaustive and other duties can and will be allocated by the Estates Operational Manager with due allowance for the overall workload and professional skills.
The postholder will take part in a site based on call system requiring availability out of hours.

Person Specification

Qualifications

Essential

Degree or HNC + endorsements or equivalent experience in Engineering & Management
Specialist qualifications to Authorised Person level in a relevant engineering discipline e.g. Medical Gas Systems, Low Voltage Systems, Pressure Systems

Desirable

Possess or be prepared to study for an NVQ LEVEL 5 Management Qualification

Knowledge and Awareness

Essential

Knowledge of technical developments and trends in Estates Management
Broad understanding and awareness of financial procedures and statutory regulations

Desirable

Experience in management of change

Personal Attributes

Essential

Self motivator who displays drive and persistence
Adaptable and flexible according to the demands of the service

Experience

Essential

Significant demonstrable engineering experience within a large Estate function or its equivalent
Demonstrable management experience in complex engineering and operational services with a demonstrable track record of success

Desirable

Previous experience in a large acute hospital(s)
Previous experience of contributing to operational decision making

Skills and Abilities

Essential

Established and demonstrable team building ability
Ability to work in close cooperation with other disciplines

Person Specification

Qualifications

Essential

Degree or HNC + endorsements or equivalent experience in Engineering & Management
Specialist qualifications to Authorised Person level in a relevant engineering discipline e.g. Medical Gas Systems, Low Voltage Systems, Pressure Systems

Desirable

Possess or be prepared to study for an NVQ LEVEL 5 Management Qualification

Knowledge and Awareness

Essential

Knowledge of technical developments and trends in Estates Management
Broad understanding and awareness of financial procedures and statutory regulations

Desirable

Experience in management of change

Personal Attributes

Essential

Self motivator who displays drive and persistence
Adaptable and flexible according to the demands of the service

Experience

Essential

Significant demonstrable engineering experience within a large Estate function or its equivalent
Demonstrable management experience in complex engineering and operational services with a demonstrable track record of success

Desirable

Previous experience in a large acute hospital(s)
Previous experience of contributing to operational decision making

Skills and Abilities

Essential

Established and demonstrable team building ability
Ability to work in close cooperation with other disciplines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information