Job responsibilities
The post holder will, in
conjunction with the Estate Operational Manager (Mechanical/Electrical) manage
all Estate Supervisors, Directly Employed Labour (DEL) and Specialist
Contractors to provide an effective Estates Service and ensure a safe and
pleasant environment for patient care where practicable.
The postholder will provide a
proactive role in ensuring the department achieves and maintains ISO9001 accreditation
The postholder will provide
technical expertise in their core discipline to the Senior Operational Manager,
Estate Officers, Supervisors, DEL and Contractors as required
The postholder will manage all
resources delegated to them to ensure a value for money, quality service is
provided in support of the delegated budget holder
They will also assist and act
in support of capital projects and will be required to carry out minor works
projects from conception, through control, to completion
The postholder will develop,
implement operational procedures/policies and safe systems of work both at DDH
and Trust wide as required including liaison with user departments
The postholder will liaise with
external agencies as required, i.e. Environmental Agency, HSE, etc.
The postholder will act as
Responsible/Authorised Person for designated functions, i.e. LV Systems,
Electrical Work Regulations, Lifts, Medical Gas, Ventilation etc.
They will be responsible to the
Senior Operational Manager for operating, maintaining and developing the BMS
System including changing programmes and parameters to meet Service/Estate
changes
The provision of operational estate
maintenance and services
To work in conjunction with the
Risk Manager and Estates Managers to ensure the Mid Yorkshire Hospital NHS
Teaching Trust (MYTT) and its
satellite sites comply with all regulatory and advisory frameworks, HTM
and technical guidance and good professional practice as far as possible
To ensure at all times
leadership with clear lines of instruction and responsibility commensurate with
the post and to manage and delegate duties ensuring their effective delivery
Manage the sickness and
disciplinary processes in line with Trust policies.
Responsible to implement an
on-going program of change and improvement that ensures a quality orientated
value for money Estate service is provided to the Trust
Advises and assists the Service
and Quality Manager on initiatives to consolidate and improve quality and
proactively works towards implementing and maintaining the departments ISO9001
accreditation by ensuring that all operational services are delivered in-line
with, or better than the relevant sections of the ISO9001 Quality Management
System
Develops, implements and
maintains systems of monthly audit for service records and demonstrates asset
performance. Ensures all follow up action has been completed and that all
services and readings related information is correctly provided, determined and
filed. All omissions to be reported to the Senior Operational Manager for
corrective action to be taken
Participates in all
Environmental Health, Hygiene Inspections and Matron visits and follow through
and corrects all Estates items & faults relating to Environmental Health
within designated timeframes
Consults based on an open
information policy with local Trade Union representatives and safety
representatives on all issues effecting site based staff and services
Surveys, monitors and records
as required the on-going condition of all sections of the engineering
installations and services and present this information highlighting trouble
areas to the Senior Operational Manager to support the development and
maintenance of the Risk Register and Treatment Schedules.
Participates in the collation
and preparation of information in relation to Backlog Maintenance on an annual
basis to ensure the clarity, relevance and consequential effects of the
information.
Seeks to establish and update a
good understanding of mechanical, electrical, building systems and associated
building services within the base site and across the Trust.
Responsible to the Senior
Operational Manager for ensuring Controls Assurance Standards systems and
processes are developed, implemented and then maintained by the operational
service. Reviews and reports regularly and ensures that all deviations are
reported to the Risk Manager for corrective action to be taken.
Utilises internal and external
audit agencies on a bi-annual basis to validate services and performance
reading results contained in the critical asset filing system and for ensuring
all identified deficiencies are rectified within appropriate timeframes.
In conjunction with the Other
Estates Managers/Officers ensures a coordinated direct works staff including
supervisory staff, contractors and specialist staff.
Ensures that the post holder
and all subordinate staff operate in line with and comply with the Trusts
issued and adopted policies and procedures.
Responsible to the Senior
Operational Manager for identifying and bringing forward the personal
development needs of staff under their control in-line with the principles of
Investors in People.
Actively contributes to the
implementation, review, correction and maintenance of ISO9001, HCS and IiP
accreditation.
On behalf of the Senior
Operational Manager undertakes the lead responsibility for operating and
managing the site based utilities including consumption, levels and associated
expenditure ensuring that it is maintained within agreed allocations and
matches national averages.
To work proactively with the
Trusts Health & Safety Manager to continually improve health and safety
performance.
To manage the workforce
planning service that ensures engineering and building works are planned and
delivered within agreed service delivery profiles and time frames as detailed
in the workforce planning portfolio to meet the needs of Wards and Departments. Ensures a fully coordinated service delivery
with cross trade integration. Advises of
support needs and improvements.
Ensures that all emergency work
reported via the Estate Help Desk is actioned and completed within agreed
timeframes per category of fault/service need as detailed within the Workforce
planning portfolio.
The post holder will be
required to gain a high degree of understanding and a level of competency
regarding the operation of the relevant sections of the Information
System. The Business & Performance Manager
will ensure the system is effective and available and can be used to best
effect in support of delivering the operational Estate service to the Trust.
The post holder will provide a
key supportive, but participative role in the use and application of the
Information System.
Undertakes the role of
Authorised Person as set down in the Hospital Technical Memorandums and
appropriate regulatory and advisory compliance frameworks. These areas will be identified and agreed in
writing after appropriate training has been provided and updated, e.g. LV
Electric, Medical Gases, etc.
Ensures by regular monitoring
that the directly employed workforce does not contravene the Working Time
Directive unless authorised.
Implements and manages all delegated
agreed and detailed cost improvement programmes.
In partnership with the other
Estates Officers and managers in other disciplines take an active role in
pursuing energy conservation. Advises on
energy consumption and implement agreed corrective or improvement measures.
Supporting in developing the
service contract specifications and managing service contractors.
Manages the operational
services utilising best practice to enable Estate related risks to be
eliminated, managed or minimised to patients, visitors and staff of the
Trust. Seek to ensure a risk free
environment across the site.
Responsible for ensuring that
building and engineering work is carried out to a satisfactory professional and
technical standard and in accordance with Trust & National Policies and
good practice.
Responsible for monitoring the
operation of engineering plant and services ensuring conformity with national
standards of mechanical, electrical and building safety.
Through professional
involvement and technical literature seek to keep up to date with all
engineering and building developments relevant to the service needs.
Undertakes a lead role/roles in
ensuring the Trust continues to proactively work towards compliance with all
relevant regulatory and advisory frameworks, Hospital Technical Memorandum and
for delivering documented action plans within agreed time frames.
Works in partnership with the
Service and Quality Manager providing technical support in relation to
supporting the development of stronger quality management systems.
Liaises with Ward
Managers/Heads of Departments on all matters relating to their service needs
and the Estate and engineering support required.
In conjunction with the Governance
and Compliance Manager prepares and maintains contracts and disseminates HTMs,
Policy and Legislation Documents.
Ensures that all Service Level
Agreements (SLAs) are actioned in accordance with the requirements of the
Workforce Planning Portfolio and specific agreements.
Establishes and maintains a
robust communication forum with subordinate staff.
To participate in the Estate on-call rota.
These duties are not exhaustive and other duties
can and will be allocated by the Estates Operational Manager with due allowance
for the overall workload and professional skills.
The postholder will take part in a site based on call system requiring
availability out of hours.
