Job summary
At the Mid Yorkshire Teaching NHS Trust we are on a journey of
continuous improvement. As a recruitment team we are playing a key role in
ensuring that we meet our strategic ambition of being an excellent employer.
By keeping the Trust values at the heart of everything we do, we work
closely with divisional teams to support end-to-end recruitment processes for
vacant positions. We have developed a strong pipeline of international
candidates and take care to ensure all new starters to the organisation are
well supported. We also partner with regional stakeholders to design and
deliver recruitment programmes to diversity routes of employment into the
organisation for our local community.
Supporting with the end to end recruitment process, you will need to
have exceptional customer service skills when dealing with recruiting managers
and applicants alike; enjoying being the first point of contact into the
recruitment team. You will require
organisational skills and be computer literate to carry out administration
duties that supports departmental targets under the direction of team leaders and agreed work plans.
Please note, the working hours per week for this role is 27 hours.
If this appeals to you and you are excited by working in a busy, fast
paced service, we'd love to hear from you.
Main duties of the job
The successful
candidate will provide a meet and greet service to the department, taking
accurate messages, responding appropriately, and passing information on in the
appropriate manner.
Candidates will
produce letters using standard templates or adapting as appropriate. Maintaining data quality at all times,
ensuring accurate information is recorded onto Trust Electronic Systems.
Cleansing of
employee records, scanning relevant documentation on to CITO, the Trusts
employee records system.
About us
We provide care and support to over a million people in
Wakefield and Kirklees in their homes, community settings and across our
three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).
Always striving for excellence, we are at the forefront of
innovation and research, and we invest in teaching and the development of our
workforce.
We live by our values of caring, improving, being respectful
and maintaining high standards. We listen and learn because we aim to make Mid
Yorkshire the best place to work and receive care.
We value diversity and welcome talent and enthusiasm
irrespective of age, disability, neurodivergence, sex, gender identity and
gender expression, race or ethnicity, religion or belief, sexual orientation,
or other personal circumstances including providing unpaid carers support to
someone with a health and care need. As ethnic minority groups, members of the
LGBTQ+ community, and people with a disability/neurodivergence are currently
under-represented across the organisation, we encourage applications from
members of these groups. We have policies and procedures to ensure all
applicants are treated fairly and consistently.
We are proud of our staff networks - who offer valuable
guidance and feedback from those with lived experience.
We have a clear vision and you could be part of this! If
you share our values and you want to make a difference to the lives of our
patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
- The job holder will be responsible for ensuring that information is kept up to date and relevant
- Provide admin and clerical support to the Recruitment Team, including word processing, data input and reports, faxing, photocopying, scanning, opening of mail and typing/processing of documents, along with other general administrative duties as required
- To deal with telephone and face to face enquiries from members of the public, managers and staff. Provide information and advice to managers, employees and applicants within the boundaries of the role
- The job holder will provide a meet and greet service to the department.
- Taking accurate messages, responding appropriately and passing information on in the appropriate manner
- Cleanse employee records and scan relevant documentation on to CITO, the Trusts employee records system.
- To carry out tasks as instructed by the Supervisor
- To be aware of secretarial/administrative policies within own area
- To be aware of timescales and levels of urgency
- To assist in making appointments and arranging meetings as required
- To work closely with the team ensuring that all systems and processes are in place with regard to local procedures
- Participate in the maintenance of effective office systems
- With direction and instruction to collect information required for statistical analysis and to collate information for forwarding to the Trust committees. To record and input onto the computer any relevant data as directed by the Supervisor
- To be actively involved in maintaining data quality at all times, ensuring accurate information is recorded on the Trust Electronic Systems
- To assist in maintaining adequate supplies of stock items where appropriate
- To provide cover for colleagues as required and to ensure the continued smooth running of the service
- Be responsible for own personal development, including attendance at relevant training courses
- The job holder will undertake personal responsibility with regard to attendance at all identified mandatory training
- To ensure the work area is appropriate and fit for purpose
- To use and offer support surrounding electronic data collection systems i.e. NHS Jobs, ESR
- To provide appropriate administration support to the Recruitment Process as directed by the Recruitment Team Leader and in accordance with agreed processes and procedures
- Produce letters mainly using standard templates or by adapting/tailoring standard templates as appropriate
Job description
Job responsibilities
- The job holder will be responsible for ensuring that information is kept up to date and relevant
- Provide admin and clerical support to the Recruitment Team, including word processing, data input and reports, faxing, photocopying, scanning, opening of mail and typing/processing of documents, along with other general administrative duties as required
- To deal with telephone and face to face enquiries from members of the public, managers and staff. Provide information and advice to managers, employees and applicants within the boundaries of the role
- The job holder will provide a meet and greet service to the department.
- Taking accurate messages, responding appropriately and passing information on in the appropriate manner
- Cleanse employee records and scan relevant documentation on to CITO, the Trusts employee records system.
- To carry out tasks as instructed by the Supervisor
- To be aware of secretarial/administrative policies within own area
- To be aware of timescales and levels of urgency
- To assist in making appointments and arranging meetings as required
- To work closely with the team ensuring that all systems and processes are in place with regard to local procedures
- Participate in the maintenance of effective office systems
- With direction and instruction to collect information required for statistical analysis and to collate information for forwarding to the Trust committees. To record and input onto the computer any relevant data as directed by the Supervisor
- To be actively involved in maintaining data quality at all times, ensuring accurate information is recorded on the Trust Electronic Systems
- To assist in maintaining adequate supplies of stock items where appropriate
- To provide cover for colleagues as required and to ensure the continued smooth running of the service
- Be responsible for own personal development, including attendance at relevant training courses
- The job holder will undertake personal responsibility with regard to attendance at all identified mandatory training
- To ensure the work area is appropriate and fit for purpose
- To use and offer support surrounding electronic data collection systems i.e. NHS Jobs, ESR
- To provide appropriate administration support to the Recruitment Process as directed by the Recruitment Team Leader and in accordance with agreed processes and procedures
- Produce letters mainly using standard templates or by adapting/tailoring standard templates as appropriate
Person Specification
Qualifications
Essential
- NVQ1 in administration or equivalent qualification or demonstrable experience.
Desirable
- Word processing skills at RSA 2 standard or equivalent.
Experience
Essential
- Data input experience.
- Shows empathy to the client group.
- Demonstrate a positive attitude towards the implementation of new systems and new ways of working.
- Ability to cover for colleagues.
Desirable
- Previous experience of working within teams and contact with general public.
- Previous secretarial experience.
- Experience in a HR/Recruitment environment.
Knowledge and Skills
Essential
- Working knowledge of Microsoft Word and Microsoft Outlook.
- Understands the responsibilities of working with confidential information.
- Good communication skills, verbal and written with the public and internal contacts at all levels.
- Can demonstrate attention to detail.
- Good organisational skills and ability to work under pressure.
- The ability to prioritise work and meet deadlines with direction from the Team Leader.
Desirable
- Knowledge of other MS Office software.
- Knowledge of NHS Information Systems, NHS Jobs, ESR.
Person Specification
Qualifications
Essential
- NVQ1 in administration or equivalent qualification or demonstrable experience.
Desirable
- Word processing skills at RSA 2 standard or equivalent.
Experience
Essential
- Data input experience.
- Shows empathy to the client group.
- Demonstrate a positive attitude towards the implementation of new systems and new ways of working.
- Ability to cover for colleagues.
Desirable
- Previous experience of working within teams and contact with general public.
- Previous secretarial experience.
- Experience in a HR/Recruitment environment.
Knowledge and Skills
Essential
- Working knowledge of Microsoft Word and Microsoft Outlook.
- Understands the responsibilities of working with confidential information.
- Good communication skills, verbal and written with the public and internal contacts at all levels.
- Can demonstrate attention to detail.
- Good organisational skills and ability to work under pressure.
- The ability to prioritise work and meet deadlines with direction from the Team Leader.
Desirable
- Knowledge of other MS Office software.
- Knowledge of NHS Information Systems, NHS Jobs, ESR.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
