Job summary
Previous applicants need not apply
An exciting opportunity has arisen for a Band 3 Payroll
Assistant to join our team based at Pinderfields Hospital on a permanent basis.
As a Payroll Assistant you will be responsible along with other
team members for a section of payroll and the day to day processing, inputting
and calculation associated with providing an excellent payroll service.
It is vital that you are reliable, self-motivated, organised and
have excellent communication, numerical and literate skills. The ability to
work to deadlines and prioritise your workload is also key to this role. You
will need to have payroll experience and have knowledge of ESR and Agenda for
Change terms and conditions. This is a training role and once fully trained you
will progress to a band 4.
Main duties of the job
The post holder will work as part of a team within the Payroll
Department to deliver an efficient and effective Payroll and Pension service to
Mid Yorkshire Teaching NHS Trust in accordance with statutory requirements, and
local and National Terms and Conditions of Service.
The postholder will have knowledge and understanding of the various
terms and conditions of service and employment policies and will be conversant
with current PAYE, National Insurance, NHS Pension Scheme and Auto Enrolment
regulation
About us
We provide care and support to over a million people in
Wakefield and Kirklees in their homes, community settings and across our
three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).
Always striving for excellence, we are at the forefront of
innovation and research, and we invest in teaching and the development of our
workforce.
We live by our values of caring, improving, being respectful
and maintaining high standards. We listen and learn because we aim to make Mid
Yorkshire the best place to work and receive care.
We value diversity and welcome talent and enthusiasm
irrespective of age, disability, neurodivergence, sex, gender identity and
gender expression, race or ethnicity, religion or belief, sexual orientation,
or other personal circumstances including providing unpaid carers support to
someone with a health and care need. As ethnic minority groups, members of the
LGBTQ+ community, and people with a disability/neurodivergence are currently
under-represented across the organisation, we encourage applications from
members of these groups. We have policies and procedures to ensure all
applicants are treated fairly and consistently.
We are proud of our staff networks - who offer valuable
guidance and feedback from those with lived experience.
We have a clear vision and you could be part of this! If
you share our values and you want to make a difference to the lives of our
patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
To
provide an accurate payroll and pension service to the Trust, ensuring that
data is prepared and input into ESR in a timely and accurate manner and within
the timetables set within the payroll processing calendar, ensuring that all
employees are paid in a timely manner
Complete minimum wage checks in relation o Home Electronics Scheme
Check and input salary sacrifice lease cars
onto ESR
Ensure changes are made against employees
records in line with the ESR guidelines, ensuring that the data held on the
system is accurately held to enable ease of reporting throughout the Trust on
employees records ensuring the correct and accurate data is extracted when
requested.
Set up new employees onto ESR, correctly
setting up all system details for payments, deductions, bank account, tax code,
National Insurance and Pension details.
Upon leaving the Trust ensure that the
employees leaver details are input in a correct and timely manner for all staff
leaving the Trust, final payments are calculated correctly and promptly, P45s
issued and Pension records updated and close down. Late notification of leavers
will result in complex manual calculations being necessary.
To maintain accurate sickness absence and entitlement
records for each employee. Advise the employee and manager of any half
and no-pay situations and maintain a deemed pensionable pay record as
necessary.
Calculate and arrange for manual payments for employees when required,
ensuring the correct statutory and pension deductions are made and details
input onto ESR.
Actively investigates any
discrepancies which have arisen from payment of pay, expenses, and pension
satisfactorily explains individual pay matters in a professional and tactful manner
Request previous service details from
previous NHS employers, by means of electronic IAT processing, to ensure the
employee is paid correctly and the correct incremental dates are set, company
sick pay history and pension details are brought across where applicable and
updating the previous employment history details.
To ensure all payments are made in
accordance with the relevant terms and conditions of Employment, Agenda for
Change handbook, Trust agreements, Pension Scheme Regulations and that all
internal procedures are adhered to in accordance with the Standing Financial
Institutions, quality standards and Audit requirements.
Check all post pay run data output
files/reports identifying any errors which may result in the cancellation of
pay. Ensure any pay adjustments are
corrected prior to completing the next pay run.
Deal with queries from outside/statutory
agencies with regard to employees or Trust matters, ensuring the data
Protection Act is adhered to at all times.
Sort
and prioritise work on a daily, weekly and monthly basis.
Ensure departmental standards/quality levels
are achieved; participate in the development of new standards/quality levels.
Provide cover for peaks and troughs in the
workload of the Payroll, and to cover during the absence of colleagues as
required.
Carry out other ad hoc duties as required
Job description
Job responsibilities
To
provide an accurate payroll and pension service to the Trust, ensuring that
data is prepared and input into ESR in a timely and accurate manner and within
the timetables set within the payroll processing calendar, ensuring that all
employees are paid in a timely manner
Complete minimum wage checks in relation o Home Electronics Scheme
Check and input salary sacrifice lease cars
onto ESR
Ensure changes are made against employees
records in line with the ESR guidelines, ensuring that the data held on the
system is accurately held to enable ease of reporting throughout the Trust on
employees records ensuring the correct and accurate data is extracted when
requested.
Set up new employees onto ESR, correctly
setting up all system details for payments, deductions, bank account, tax code,
National Insurance and Pension details.
Upon leaving the Trust ensure that the
employees leaver details are input in a correct and timely manner for all staff
leaving the Trust, final payments are calculated correctly and promptly, P45s
issued and Pension records updated and close down. Late notification of leavers
will result in complex manual calculations being necessary.
To maintain accurate sickness absence and entitlement
records for each employee. Advise the employee and manager of any half
and no-pay situations and maintain a deemed pensionable pay record as
necessary.
Calculate and arrange for manual payments for employees when required,
ensuring the correct statutory and pension deductions are made and details
input onto ESR.
Actively investigates any
discrepancies which have arisen from payment of pay, expenses, and pension
satisfactorily explains individual pay matters in a professional and tactful manner
Request previous service details from
previous NHS employers, by means of electronic IAT processing, to ensure the
employee is paid correctly and the correct incremental dates are set, company
sick pay history and pension details are brought across where applicable and
updating the previous employment history details.
To ensure all payments are made in
accordance with the relevant terms and conditions of Employment, Agenda for
Change handbook, Trust agreements, Pension Scheme Regulations and that all
internal procedures are adhered to in accordance with the Standing Financial
Institutions, quality standards and Audit requirements.
Check all post pay run data output
files/reports identifying any errors which may result in the cancellation of
pay. Ensure any pay adjustments are
corrected prior to completing the next pay run.
Deal with queries from outside/statutory
agencies with regard to employees or Trust matters, ensuring the data
Protection Act is adhered to at all times.
Sort
and prioritise work on a daily, weekly and monthly basis.
Ensure departmental standards/quality levels
are achieved; participate in the development of new standards/quality levels.
Provide cover for peaks and troughs in the
workload of the Payroll, and to cover during the absence of colleagues as
required.
Carry out other ad hoc duties as required
Person Specification
Qualifications
Essential
- 4 GCSEs, grade C or above (including mathematics).
Experience
Essential
- Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
- Previous Payroll Experience.
- Previous experience of using electronic HR/Payroll systems to view and enter employment data and collate information into reports.
Desirable
- Experience of ESR system.
Knowledge and Awareness
Essential
- Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act).
- Knowledge of NHS Terms and Conditions of service, including Agenda for Change and Medical and Dental.
- Knowledge of statutory regulations PAYE, NIC, SSP, SMP, SAP, SPP.
Skills and Abilities
Essential
- Demonstrate good verbal and written communication skills, using tact and diplomacy when required.
- Ability to deal with conflict.
- Good time management skills.
- High standard of accuracy.
- High level of initiative.
- Flexibility and able to adapt to change.
- Able to work as part of a team.
- Strong analytical skills.
- Ability to establish and maintain effective working relationships.
Person Specification
Qualifications
Essential
- 4 GCSEs, grade C or above (including mathematics).
Experience
Essential
- Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
- Previous Payroll Experience.
- Previous experience of using electronic HR/Payroll systems to view and enter employment data and collate information into reports.
Desirable
- Experience of ESR system.
Knowledge and Awareness
Essential
- Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act).
- Knowledge of NHS Terms and Conditions of service, including Agenda for Change and Medical and Dental.
- Knowledge of statutory regulations PAYE, NIC, SSP, SMP, SAP, SPP.
Skills and Abilities
Essential
- Demonstrate good verbal and written communication skills, using tact and diplomacy when required.
- Ability to deal with conflict.
- Good time management skills.
- High standard of accuracy.
- High level of initiative.
- Flexibility and able to adapt to change.
- Able to work as part of a team.
- Strong analytical skills.
- Ability to establish and maintain effective working relationships.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
