HR Advisor

The Mid Yorkshire Teaching NHS Trust

The closing date is 06 May 2024

Job summary

An opportunity has arisen to join the HR Operations team at The Mid Yorkshire Teaching NHS Trust.

Our HR Advisors are a key part of our team providing HR support to managers and colleagues across the Trust on a range of employee relations matters. The role will suit someone wishing to undertake a generalist role whether they are an experienced HR Advisor or a recent CIPD graduate.

The working hours for this post is 35.5 per week.

Main duties of the job

The successful candidate will play a pivotal role in the provision of a compassionate HR service through advice and support, coaching & training, and case work management. An advocate for ensuring policies, legislation and best practice are followed as well as being a champion for a just and learning culture.

Motivated to enhance the experience of our colleagues across the Trust, which in turn impacts upon patient experience and outcomes, candidates will hold registration with the CIPD and have a desire to continue their personal development as well as contributing to service improvement.

Strong communication skills, the curiosity to explore and solve problems, and the ability to build effective working relationships with the team and colleagues across the Trust are key attributes for this role.

There will be days when you will deal with challenging and sensitive situations and other days when you will be able to celebrate success and share learning. Every contact you have can make a difference to someone else and high levels of compassion and professional judgement will be crucial.

About us

We provide care and support to over a million people in Wakefield and Kirklees in their homes, community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

Always striving for excellence, we are at the forefront of innovation and research, and we invest in teaching and the development of our workforce.

We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and receive care.

We value diversity and welcome talent and enthusiasm irrespective of age, disability, neurodivergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances including providing unpaid carers support to someone with a health and care need. As ethnic minority groups, members of the LGBTQ+ community, and people with a disability/neurodivergence are currently under-represented across the organisation, we encourage applications from members of these groups. We have policies and procedures to ensure all applicants are treated fairly and consistently.

We are proud of our staff networks - who offer valuable guidance and feedback from those with lived experience.

We have a clear vision and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.

Date posted

22 April 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year pro rata for part time

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9377-CORP0526

Job locations

Pinderfields Hospital

Aberford Road

Wakefield

West Yorkshire

WF1 4DG

Job description

Job responsibilities

To support and advise managers on employee relations casework as delegated by the Senior HR Manager and Assistant HR Business Partner, ensuring cases are progressed in an efficient and timely manner in line with workforce KPIs.
Provide efficient and effective employee relations casework management processed including disciplinary, grievance, bullying and harassment, performance and attendance management.
Supporting managers as an investigatory team, taking part in meetings, formal hearings and producing notes, formal minutes and reports. Ensuring this is compliant with law, policy and good practice.
Lead on the initial fact-finding process for HR matters (including disciplinary, grievance and harassment) which are referred into the HR service for advice and support.
Lead on the initial fact-finding process for HR matters (including disciplinary, grievance and harassment) which are referred into the HR service for advice and support.
Advise and coach managers/employees on the benefits of informal/early resolution of HR issues in order to avoid unnecessary escalation of matters to formal processes.
Provide a timely response to all enquiries whether received by letter, email or telephone and deal with all enquiries sensitively, effectively and where necessary escalate to the appropriate person to rectify any issues/queries accordingly.
To assist the Senior HR Advisors in the planning and implementation of Human Resources initiatives within the Trust.
To oversee the HR Service inbox and telephone queries received relating to employee relations matters, ensuring they are acknowledged in line with key performance indicators and progressed without delay.
To ensure that any documentation required for reports is completed within the defined timescales.
Linking in with the Senior HR Advisors, delivering people management training to up skill managers, and spotting areas for development based on queries received by the HR service.
To maintain accurate records of all employment related cases according to Trust policies and procedures, using the Trust ESR IT system and updating department records. To maintain effective and efficient office systems and to make recommendations for improvement where appropriate.
To support Human Resources Service at internal hearings and appeals.
Planning and coordinating internal Human Resources meetings/hearings and taking minutes as requested.
To attend interview panels as required and assist with selection for posts.
To develop and maintain effective relationships with local and regional staff side/Union representatives in order to foster good Partnership working.
To actively contribute and support the development and provision of compassionate, informed and effective human resources policies, procedures and practices to meet the strategic aims of the Trust and the Department.
To undertake specific projects and tasks as directed by the Senior HR Advisor.
To attend department and team meetings as appropriate.
To co-ordinate training and provide support to Divisions when new Human Resources Policies are introduced as requested.
To be responsible for identifying own role-related objectives and training needs as part of the staff appraisal programme.
Undertake any other duties commensurate with the job grade.

Further details can be found in the full job description attached.

Job description

Job responsibilities

To support and advise managers on employee relations casework as delegated by the Senior HR Manager and Assistant HR Business Partner, ensuring cases are progressed in an efficient and timely manner in line with workforce KPIs.
Provide efficient and effective employee relations casework management processed including disciplinary, grievance, bullying and harassment, performance and attendance management.
Supporting managers as an investigatory team, taking part in meetings, formal hearings and producing notes, formal minutes and reports. Ensuring this is compliant with law, policy and good practice.
Lead on the initial fact-finding process for HR matters (including disciplinary, grievance and harassment) which are referred into the HR service for advice and support.
Lead on the initial fact-finding process for HR matters (including disciplinary, grievance and harassment) which are referred into the HR service for advice and support.
Advise and coach managers/employees on the benefits of informal/early resolution of HR issues in order to avoid unnecessary escalation of matters to formal processes.
Provide a timely response to all enquiries whether received by letter, email or telephone and deal with all enquiries sensitively, effectively and where necessary escalate to the appropriate person to rectify any issues/queries accordingly.
To assist the Senior HR Advisors in the planning and implementation of Human Resources initiatives within the Trust.
To oversee the HR Service inbox and telephone queries received relating to employee relations matters, ensuring they are acknowledged in line with key performance indicators and progressed without delay.
To ensure that any documentation required for reports is completed within the defined timescales.
Linking in with the Senior HR Advisors, delivering people management training to up skill managers, and spotting areas for development based on queries received by the HR service.
To maintain accurate records of all employment related cases according to Trust policies and procedures, using the Trust ESR IT system and updating department records. To maintain effective and efficient office systems and to make recommendations for improvement where appropriate.
To support Human Resources Service at internal hearings and appeals.
Planning and coordinating internal Human Resources meetings/hearings and taking minutes as requested.
To attend interview panels as required and assist with selection for posts.
To develop and maintain effective relationships with local and regional staff side/Union representatives in order to foster good Partnership working.
To actively contribute and support the development and provision of compassionate, informed and effective human resources policies, procedures and practices to meet the strategic aims of the Trust and the Department.
To undertake specific projects and tasks as directed by the Senior HR Advisor.
To attend department and team meetings as appropriate.
To co-ordinate training and provide support to Divisions when new Human Resources Policies are introduced as requested.
To be responsible for identifying own role-related objectives and training needs as part of the staff appraisal programme.
Undertake any other duties commensurate with the job grade.

Further details can be found in the full job description attached.

Person Specification

Experience

Essential

Experience in a HR Department including providing generalist HR advice.
Experience of working in partnership with Trade unions.
Experience of preparing, analysing and presenting reports.
CIPD Registration.

Desirable

Electronic Staff Record experience
NHS experience

Knowledge and Awareness

Essential

Up to date employment law knowledge.
Equality and diversity legislation.

Desirable

Knowledge of NHS conditions of service (Agenda for Change).

Skills and Abilities

Essential

Ability to prioritise tasks and to manage conflicting demands on time and resources to deliver objectives.
Ability to develop effective working relationships and demonstrate professional credibility with colleagues at all levels.
Ability to make judgements and provide recommendations based on those judgements on sensitive employee relations matters.
Decision making and influencing skills.
Demonstrates sensitivity to the needs of individuals and groups.
Self-motivated Proven ability to problem solve and work on own initiative.
Able to communicate clearly and concisely over the phone and face to face with all grades of staff and members of the public.
Able to work without direct supervision.

Personal Attributes

Essential

Diplomatic in sensitive situations involving staff.
Professional in appearance and conduct.
Adaptable to a changing environment.
Ability to plan and complete casework within agreed timescales which will require good diary management and a flexible approach.
Requirement to organise own day and HR activities/workload.
Adaptable and flexible according to the demands of the service.
Able to work as part of a team.

Qualifications

Essential

Level 5 CIPD certificate, Degree in HR related subject or equivalent experience.
Commitment to Continuing Professional Development.

Desirable

Coaching and Mentoring Qualification.

Person Specification

Experience

Essential

Experience in a HR Department including providing generalist HR advice.
Experience of working in partnership with Trade unions.
Experience of preparing, analysing and presenting reports.
CIPD Registration.

Desirable

Electronic Staff Record experience
NHS experience

Knowledge and Awareness

Essential

Up to date employment law knowledge.
Equality and diversity legislation.

Desirable

Knowledge of NHS conditions of service (Agenda for Change).

Skills and Abilities

Essential

Ability to prioritise tasks and to manage conflicting demands on time and resources to deliver objectives.
Ability to develop effective working relationships and demonstrate professional credibility with colleagues at all levels.
Ability to make judgements and provide recommendations based on those judgements on sensitive employee relations matters.
Decision making and influencing skills.
Demonstrates sensitivity to the needs of individuals and groups.
Self-motivated Proven ability to problem solve and work on own initiative.
Able to communicate clearly and concisely over the phone and face to face with all grades of staff and members of the public.
Able to work without direct supervision.

Personal Attributes

Essential

Diplomatic in sensitive situations involving staff.
Professional in appearance and conduct.
Adaptable to a changing environment.
Ability to plan and complete casework within agreed timescales which will require good diary management and a flexible approach.
Requirement to organise own day and HR activities/workload.
Adaptable and flexible according to the demands of the service.
Able to work as part of a team.

Qualifications

Essential

Level 5 CIPD certificate, Degree in HR related subject or equivalent experience.
Commitment to Continuing Professional Development.

Desirable

Coaching and Mentoring Qualification.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).