Job summary
An exciting opportunity has arisen for a Band
4 Payroll/Pension Officer to join our team based at Pinderfields Hospital on a
permanent basis.
As a Payroll/Pension Officer you will be responsible along with other
team members for a section of payroll and the day to day processing, inputting
and calculation associated with providing an excellent payroll service.
It is
vital that you are reliable, self-motivated, organised and have excellent
communication, numerical and literate skills. The ability to work to deadlines
and prioritise your workload is also key to this role. You will need to have substantial experience of working in payroll and have good knowledge of ESR and
Agenda for Change terms and conditions. At the moment this is a hybrid role and
you will be required to come into the office at least two days per week.
Main duties of the job
The post holder will work as part of a team
within the Payroll Department to deliver an efficient and effective Payroll and
Pension service to Mid Yorkshire Teaching NHS Trust in
accordance with statutory requirements, and local and National Terms and
Conditions of Service.
The postholder will have a comprehensive knowledge and understanding of
the various terms and conditions of service and employment policies and will be
conversant with current PAYE, National Insurance, NHS Pension Scheme and Auto
Enrolment regulations.
About us
We provide care and support to over half a million people in Wakefield and Kirklees in their homes, in community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (in Wakefield).
Always striving for excellence, we are at the forefront of innovation and research and we invest in teaching and the development of our workforce.
We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and the best place to receive care.
We have a clear vision, and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
- To provide an accurate payroll and pension
service to the Trust, ensuring that data is prepared and input into ESR in a
timely and accurate manner and within the timetables set within the payroll
processing calendar, ensuring that all employees are paid in a timely manner.
- To analyse and interpret complex payments (for example,
following pay awards, organisational change, re-gradings, etc). Investigate pay queries and analyse detailed
data to identify errors and discrepancies.
Inform individuals of overpayments and negotiate how monies are
recovered.
- Using under-pinning knowledge ensure the
processing, correct application and calculation of tax, national insurance,
pension, sickness, maternity, paternity and statutory deductions (e.g. court,
council tax, child support deductions) etc are accurate and complies with
statutory and organisational requirements escalating and liaising with internal
& external bodies where necessary.
- To advise staff on maternity entitlements and calculate
statutory and occupational maternity pay in accordance with the Trust Policy
and HMRC regulations.
- Accrue arrears on pension contributions and
certain deductions and liaise with the employee on the recovery of the
underpayments.
- To maintain accurate sickness absence and entitlement
records for each employee. Advise the
employee and manager of any half and no-pay situations and maintain a deemed
pensionable pay record as necessary.
- Input duty sheets/claims onto ESR for staff
not using the e-rostering system.
- Check and reconcile such work performed by
other officers as deemed necessary by senior payroll staff.
- Calculate
and arrange for manual payments for employees when required, ensuring the
correct statutory and pension deductions are made and details input onto ESR.
-
Actively investigates any discrepancies which
have arisen from payment of pay, expenses, and pension satisfactorily explains
individual pay matters in a professional and tactful manner
- Provides
routine payroll information and reports to outside agencies, Finance and
Workforce managers as required, in line with confidentiality and security
procedures
- To understand the rules and regulations that
relate to Auto Enrolment and its impact on both employees of the Trust and NHS
Pension Scheme members
- To work as part of a small Team, assisting the
Team leader in ensuring that all enquiries from NHS Pensions are answered in a
timely manner in accordance with pre-set deadlines via the computer link to the
NHS Pensions Agency (POL) and by other means
- To complete complex calculations required
for retirement benefit purposes and giving information to staff when required
- To ensure all payments are made in
accordance with the relevant terms and conditions of Employment, Agenda for
Change handbook, Trust agreements, Pension Scheme Regulations and that all
internal procedures are adhered to in accordance with the Standing Financial
Institutions, quality standards and Audit requirements.
- Understand tax implications around the Life
Time Allowance (LTA) and Annual Allowance (AA) affecting in the main high earnings
- At
the end of each financial year assist with the distribution of P60s and P11ds
to all staff.
- Ensure changes are made against employees
records in line with the ESR guidelines, ensuring that the data held on the
system is accurately held to enable ease of reporting throughout the Trust on
employees records ensuring the correct and accurate data is extracted when
requested.
- Set up new employees onto ESR, correctly
setting up all system details for payments, deductions, bank account, tax code,
National Insurance and Pension details.
- To ensure that changes to employees details
and pay and any payments made, are done so in line with the correct
authorisation procedures detailed within the department, by means of the
Trusts authorised signature list.
- Upon leaving the Trust ensure that the
employees leaver details are input in a correct and timely manner for all staff
leaving the Trust, final payments are calculated correctly and promptly, P45s
issued and Pension records updated and close down. Late notification of leavers
will result in complex manual calculations being necessary.
- Request previous service details from
previous NHS employers, by means of electronic IAT processing, to ensure the
employee is paid correctly and the correct incremental dates are set, company
sick pay history and pension details are brought across where applicable and
updating the previous employment history details.
- Ensure that both statutory deductions are
made in line with HMRC guidelines and Non-Statutory deductions are made in line
with the relevant legislation and Trust policies. Such deductions include:
Income Tax, national Insurance, Pension contributions, lease cars, Union
subscriptions, Accommodation, Expenses, Student Loans and Court orders etc.
- Identify all overpayments and deal with
these in accordance with the Trusts overpayment procedures. Prepare an overpayment calculation sheet with
the amount to be recovered. Enter all
data onto the computer system and ensure necessary in house paperwork is
completed to enable an invoice to be sent out to the employee where necessary.
Ensuring the Trusts overpayment procedure is followed at all times.
- Check and verify payroll and associated
input/output prior to distribution of payslips and related documentation and
check exception reports for items of materiality, taking any necessary action
to make good financial discrepancies, which will in turn ensure budget reports
are an accurate reflection of expenditure/income.
- Give expert advice to staff in regard to
Income Tax, national Insurance and Pension scheme regulations.
- Undertake regular and systematic checks of
permanent information held by the computer to ensure that it is valid and
correct. Adhere to quality standards and
comply with agreed Audit recommendations.
- Make necessary amendments to NHS Pension
Scheme records via the NHS Pensions Agency `online website facility.
- Calculate the pensionable pay figures
for the NHS Pensions Agency / Pensions Team Leader for the calculation of
scheme members pension benefits.
- To help resolve queries from managers and
budget holders regarding payroll matters and to assist in more complex issues,
giving advice where required.
- Deal with queries from outside/statutory
agencies with regard to employees or Trust matters, ensuring the data
Protection Act is adhered to at all times.
- Comply with the requirements of the data
protections act with regard to confidentiality of pay and personal information.
- Sort
and prioritise work on a daily, weekly and monthly basis.
- Ensure departmental standards/quality levels
are achieved; participate in the development of new standards/quality levels.
- Provide cover for peaks and troughs in the
workload of the Payroll, and to cover during the absence of colleagues as
required.
- Maintain a tidy and organised workstation
that projects the efficient image of the post and the department.
- Carry out other ad hoc duties as required.
-
To maintain the confidentiality of Trust and employee
information and use such information only as authorised for specific
purposes. Report any concerns about the
use of such information to a Payroll Team Leader
Job description
Job responsibilities
- To provide an accurate payroll and pension
service to the Trust, ensuring that data is prepared and input into ESR in a
timely and accurate manner and within the timetables set within the payroll
processing calendar, ensuring that all employees are paid in a timely manner.
- To analyse and interpret complex payments (for example,
following pay awards, organisational change, re-gradings, etc). Investigate pay queries and analyse detailed
data to identify errors and discrepancies.
Inform individuals of overpayments and negotiate how monies are
recovered.
- Using under-pinning knowledge ensure the
processing, correct application and calculation of tax, national insurance,
pension, sickness, maternity, paternity and statutory deductions (e.g. court,
council tax, child support deductions) etc are accurate and complies with
statutory and organisational requirements escalating and liaising with internal
& external bodies where necessary.
- To advise staff on maternity entitlements and calculate
statutory and occupational maternity pay in accordance with the Trust Policy
and HMRC regulations.
- Accrue arrears on pension contributions and
certain deductions and liaise with the employee on the recovery of the
underpayments.
- To maintain accurate sickness absence and entitlement
records for each employee. Advise the
employee and manager of any half and no-pay situations and maintain a deemed
pensionable pay record as necessary.
- Input duty sheets/claims onto ESR for staff
not using the e-rostering system.
- Check and reconcile such work performed by
other officers as deemed necessary by senior payroll staff.
- Calculate
and arrange for manual payments for employees when required, ensuring the
correct statutory and pension deductions are made and details input onto ESR.
-
Actively investigates any discrepancies which
have arisen from payment of pay, expenses, and pension satisfactorily explains
individual pay matters in a professional and tactful manner
- Provides
routine payroll information and reports to outside agencies, Finance and
Workforce managers as required, in line with confidentiality and security
procedures
- To understand the rules and regulations that
relate to Auto Enrolment and its impact on both employees of the Trust and NHS
Pension Scheme members
- To work as part of a small Team, assisting the
Team leader in ensuring that all enquiries from NHS Pensions are answered in a
timely manner in accordance with pre-set deadlines via the computer link to the
NHS Pensions Agency (POL) and by other means
- To complete complex calculations required
for retirement benefit purposes and giving information to staff when required
- To ensure all payments are made in
accordance with the relevant terms and conditions of Employment, Agenda for
Change handbook, Trust agreements, Pension Scheme Regulations and that all
internal procedures are adhered to in accordance with the Standing Financial
Institutions, quality standards and Audit requirements.
- Understand tax implications around the Life
Time Allowance (LTA) and Annual Allowance (AA) affecting in the main high earnings
- At
the end of each financial year assist with the distribution of P60s and P11ds
to all staff.
- Ensure changes are made against employees
records in line with the ESR guidelines, ensuring that the data held on the
system is accurately held to enable ease of reporting throughout the Trust on
employees records ensuring the correct and accurate data is extracted when
requested.
- Set up new employees onto ESR, correctly
setting up all system details for payments, deductions, bank account, tax code,
National Insurance and Pension details.
- To ensure that changes to employees details
and pay and any payments made, are done so in line with the correct
authorisation procedures detailed within the department, by means of the
Trusts authorised signature list.
- Upon leaving the Trust ensure that the
employees leaver details are input in a correct and timely manner for all staff
leaving the Trust, final payments are calculated correctly and promptly, P45s
issued and Pension records updated and close down. Late notification of leavers
will result in complex manual calculations being necessary.
- Request previous service details from
previous NHS employers, by means of electronic IAT processing, to ensure the
employee is paid correctly and the correct incremental dates are set, company
sick pay history and pension details are brought across where applicable and
updating the previous employment history details.
- Ensure that both statutory deductions are
made in line with HMRC guidelines and Non-Statutory deductions are made in line
with the relevant legislation and Trust policies. Such deductions include:
Income Tax, national Insurance, Pension contributions, lease cars, Union
subscriptions, Accommodation, Expenses, Student Loans and Court orders etc.
- Identify all overpayments and deal with
these in accordance with the Trusts overpayment procedures. Prepare an overpayment calculation sheet with
the amount to be recovered. Enter all
data onto the computer system and ensure necessary in house paperwork is
completed to enable an invoice to be sent out to the employee where necessary.
Ensuring the Trusts overpayment procedure is followed at all times.
- Check and verify payroll and associated
input/output prior to distribution of payslips and related documentation and
check exception reports for items of materiality, taking any necessary action
to make good financial discrepancies, which will in turn ensure budget reports
are an accurate reflection of expenditure/income.
- Give expert advice to staff in regard to
Income Tax, national Insurance and Pension scheme regulations.
- Undertake regular and systematic checks of
permanent information held by the computer to ensure that it is valid and
correct. Adhere to quality standards and
comply with agreed Audit recommendations.
- Make necessary amendments to NHS Pension
Scheme records via the NHS Pensions Agency `online website facility.
- Calculate the pensionable pay figures
for the NHS Pensions Agency / Pensions Team Leader for the calculation of
scheme members pension benefits.
- To help resolve queries from managers and
budget holders regarding payroll matters and to assist in more complex issues,
giving advice where required.
- Deal with queries from outside/statutory
agencies with regard to employees or Trust matters, ensuring the data
Protection Act is adhered to at all times.
- Comply with the requirements of the data
protections act with regard to confidentiality of pay and personal information.
- Sort
and prioritise work on a daily, weekly and monthly basis.
- Ensure departmental standards/quality levels
are achieved; participate in the development of new standards/quality levels.
- Provide cover for peaks and troughs in the
workload of the Payroll, and to cover during the absence of colleagues as
required.
- Maintain a tidy and organised workstation
that projects the efficient image of the post and the department.
- Carry out other ad hoc duties as required.
-
To maintain the confidentiality of Trust and employee
information and use such information only as authorised for specific
purposes. Report any concerns about the
use of such information to a Payroll Team Leader
Person Specification
Experience
Essential
- Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
- Knowledge of ESR system.
- Experience of working in a busy office environment and responding to competing demands.
- Awareness of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
- Significant experience of working as a Payroll officer.
Desirable
- Experience of ESR system reporting.
- Experience of using ESR to view and enter employment data and collate information into reports.
- In depth knowledge and understanding of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
Qualifications
Essential
- Sound educational background (4 GCSEs, grade C or above including Maths).
- NVQ Level 3 in Payroll or equivalent relevant experience.
Person Specification
Experience
Essential
- Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
- Knowledge of ESR system.
- Experience of working in a busy office environment and responding to competing demands.
- Awareness of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
- Significant experience of working as a Payroll officer.
Desirable
- Experience of ESR system reporting.
- Experience of using ESR to view and enter employment data and collate information into reports.
- In depth knowledge and understanding of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
Qualifications
Essential
- Sound educational background (4 GCSEs, grade C or above including Maths).
- NVQ Level 3 in Payroll or equivalent relevant experience.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
