Job summary
The post holder will assist in
the provision of financial support and advice to Trust Directorates working
with non-finance leaders, which include Associate Directors of Operations, Divisional
Leads and Directorate Managers to establish a sound basis for the planning and
development of service changes. The post holder will assist the Finance Manager/Deputy
Head of Finance (Financial Management) in ensuring that robust monitoring
information is provided to enable directorates to manage their financial
position and the Trust to fulfil its financial duties.
Main duties of the job
Result Area
Budget
calculation and input to financial systems
Costing
of speciality and directorate based budget holder services & developments
Investigation
of expenditure and category C income financial codes
Detailed
analysis of complex service areas
Identification
and calculation of prepayments and accruals
Attend
management/budget holder meetings
Provide
financial support on business cases, value for money exercises and national
returns.
Day
to day Staff supervision
Reconciliation
of control accounts
Year
End Accounting
About us
We provide care and support to over a million people in
Wakefield and Kirklees in their homes, community settings and across our
three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).
Always striving for excellence, we are at the forefront of
innovation and research, and we invest in teaching and the development of our
workforce.
We live by our values of caring, improving, being respectful
and maintaining high standards. We listen and learn because we aim to make Mid
Yorkshire the best place to work and receive care.
We value diversity and welcome talent and enthusiasm
irrespective of age, disability, neurodivergence, sex, gender identity and
gender expression, race or ethnicity, religion or belief, sexual orientation,
or other personal circumstances including providing unpaid carers support to
someone with a health and care need. As ethnic minority groups, members of the
LGBTQ+ community, and people with a disability/neurodivergence are currently
under-represented across the organisation, we encourage applications from
members of these groups. We have policies and procedures to ensure all
applicants are treated fairly and consistently.
We are proud of our staff networks - who offer valuable
guidance and feedback from those with lived experience.
We have a clear vision and you could be part of this! If
you share our values and you want to make a difference to the lives of our
patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
Specific duties and responsibilities
Budget calculation and input to financial systems
- Maintain Excel spreadsheet of existing pay, non pay and income budgets by financial code. Ensure appropriate application of recurrent / non recurrent items.
- Identify budget according to whether expenditure / income is recurrent or non recurrent.
- Produce future budgets incorporating pay awards, pay increments and non pay inflation.
- Prepare budget journal for upload to financial systems.
- Input budget after appropriate authorisation.
- Ensure all budget virements are actioned and the virement file maintained on a timely and accurate basis during the financial year.
Costing of speciality, directorate and service based budget holder developments
- Identify cost of each element of expenditure / income included in the development proposals.
- Use spreadsheets and financial systems to calculate the cost of all identified development options.
- Use rota costing tools to identify complex service costs
- Advise budget holder of any potential issues or adjustments.
- Present the information in a clear concise manner for a non-financial audience.
Reconciliations
- Reconciling control accounts on balance sheet to third party systems, identifying, investigating and if necessary, correcting items of discrepancy.
- Reconciliation of Income and expenditure accounts to total of financial sub systems.
Investigation of expenditure and category C income financial codes
- Identify those expenditure / income accounts that indicate a variance to budget or which the budget holder has queried.
- Prepare variance analysis on areas within the teams responsibility and assist in proposing suggested courses of action.
- Using the financial systems to identify all transactions against the accounts.
- Liaise with budget holders, explaining details of the entries.
- Processing by journal any corrections between accounts having gained appropriate authorisation.
- Oversee and co-ordinate the production of monthly financial reports and budget statements to an agreed monthly timetable.
- Monitor and maintain staff lists and investigate any discrepancies.
Detailed Analysis of complex service areas
- Use and create models and other spreadsheet tools to appropriately analyse and review costs.
- Make full use of complex excel processes and tools to further develop information.
- Use information produced appropriately to present timely and accurate information to non-finance managers which will often involve complex issues with speed and accuracy.
Identification of prepayments and accruals
- Identify for all expenditure and income codes at period and year end any accruals and prepayments that are necessary.
- Maintain an Excel spreadsheet of regular monthly adjustments per financial code.
- Complete journals and input accurately to the appropriate financial system.
Attend management meetings
- Attend regular and ad hoc budget holder meetings to discuss and explain the month end financial reports and to deal with immediate queries.
- Provide additional information to budget holders as requested and required.
- Provide training and advice to new and existing budget holders.
- Substitute for the Finance Manager where required /Deputy Head of Finance if appropriate.
Provide financial support on business cases and value for money exercises
- Make available details of expenditure / income to budget holders when considering value for money options or cost improvements.
- Cost and compare the value for money options identified.
- Present financial implications of cost improvements suggested.
- Cost and present to Finance Manager/Deputy Head of Finance for approval, Vacancy Control Forms and service changes.
Day to day staff supervision
- Manage the work of the Finance Assistant(s) and own workload on a day to day basis; to include audit of work produced and suggestions for improvement
- Conduct initial stages of interview panels
- In conjunction with other Assistant Finance Managers within the team, ensure workload of the Finance Assistant(s) is allocated and ensure their performance is checked on a regular basis.
- Identify and monitor training for staff development.
- Brief the Finance Manager/Deputy Head of Finance conducting staff appraisals of perceived development needs for Finance Assistants.
- Make suggestions on the effective running of the department and suggest improvements to processes and procedures.
Year-end accounting
- Carry out specific tasks in conjunction with the annual year-end timetable.
- Perform analysis on all income and expenditure codes within their area of responsibility.
- Ensure all sales invoices are raised in accordance with the annual year-end timetable.
- Ensure accurate accruals are included within the accounts with supporting documentation for audit requirements.
Ensure annual year-end reports are updated and circulated
Job description
Job responsibilities
Specific duties and responsibilities
Budget calculation and input to financial systems
- Maintain Excel spreadsheet of existing pay, non pay and income budgets by financial code. Ensure appropriate application of recurrent / non recurrent items.
- Identify budget according to whether expenditure / income is recurrent or non recurrent.
- Produce future budgets incorporating pay awards, pay increments and non pay inflation.
- Prepare budget journal for upload to financial systems.
- Input budget after appropriate authorisation.
- Ensure all budget virements are actioned and the virement file maintained on a timely and accurate basis during the financial year.
Costing of speciality, directorate and service based budget holder developments
- Identify cost of each element of expenditure / income included in the development proposals.
- Use spreadsheets and financial systems to calculate the cost of all identified development options.
- Use rota costing tools to identify complex service costs
- Advise budget holder of any potential issues or adjustments.
- Present the information in a clear concise manner for a non-financial audience.
Reconciliations
- Reconciling control accounts on balance sheet to third party systems, identifying, investigating and if necessary, correcting items of discrepancy.
- Reconciliation of Income and expenditure accounts to total of financial sub systems.
Investigation of expenditure and category C income financial codes
- Identify those expenditure / income accounts that indicate a variance to budget or which the budget holder has queried.
- Prepare variance analysis on areas within the teams responsibility and assist in proposing suggested courses of action.
- Using the financial systems to identify all transactions against the accounts.
- Liaise with budget holders, explaining details of the entries.
- Processing by journal any corrections between accounts having gained appropriate authorisation.
- Oversee and co-ordinate the production of monthly financial reports and budget statements to an agreed monthly timetable.
- Monitor and maintain staff lists and investigate any discrepancies.
Detailed Analysis of complex service areas
- Use and create models and other spreadsheet tools to appropriately analyse and review costs.
- Make full use of complex excel processes and tools to further develop information.
- Use information produced appropriately to present timely and accurate information to non-finance managers which will often involve complex issues with speed and accuracy.
Identification of prepayments and accruals
- Identify for all expenditure and income codes at period and year end any accruals and prepayments that are necessary.
- Maintain an Excel spreadsheet of regular monthly adjustments per financial code.
- Complete journals and input accurately to the appropriate financial system.
Attend management meetings
- Attend regular and ad hoc budget holder meetings to discuss and explain the month end financial reports and to deal with immediate queries.
- Provide additional information to budget holders as requested and required.
- Provide training and advice to new and existing budget holders.
- Substitute for the Finance Manager where required /Deputy Head of Finance if appropriate.
Provide financial support on business cases and value for money exercises
- Make available details of expenditure / income to budget holders when considering value for money options or cost improvements.
- Cost and compare the value for money options identified.
- Present financial implications of cost improvements suggested.
- Cost and present to Finance Manager/Deputy Head of Finance for approval, Vacancy Control Forms and service changes.
Day to day staff supervision
- Manage the work of the Finance Assistant(s) and own workload on a day to day basis; to include audit of work produced and suggestions for improvement
- Conduct initial stages of interview panels
- In conjunction with other Assistant Finance Managers within the team, ensure workload of the Finance Assistant(s) is allocated and ensure their performance is checked on a regular basis.
- Identify and monitor training for staff development.
- Brief the Finance Manager/Deputy Head of Finance conducting staff appraisals of perceived development needs for Finance Assistants.
- Make suggestions on the effective running of the department and suggest improvements to processes and procedures.
Year-end accounting
- Carry out specific tasks in conjunction with the annual year-end timetable.
- Perform analysis on all income and expenditure codes within their area of responsibility.
- Ensure all sales invoices are raised in accordance with the annual year-end timetable.
- Ensure accurate accruals are included within the accounts with supporting documentation for audit requirements.
Ensure annual year-end reports are updated and circulated
Person Specification
Qualifications
Essential
- Part qualified CCAB or experience at the appropriate level.
Desirable
- Pursuing CCAB qualification.
Experience
Essential
- Experience within a role handling, validating and processing complex financial and non-financial information.
- Experience of handling confidential information.
- Experience in a range of financial and non-financial areas (e.g. reconciliation and balances, finance computer systems, coding structures, spreadsheets, finance ledgers, reporting and procedures).
- Knowledge of accounting legislation that is relevant to financial management (e.g. IFRS).
Desirable
- Staff management experience.
- Experience in Financial Management.
- Experience of working in a finance role in the NHS or other public sector organisation.
Other Requirements
Essential
- Committed to continual quality and service improvement.
Desirable
- Flexibility to attend meetings as necessary, occasionally requiring a temporary change to standard working patterns.
Specialist Knowledge
Essential
- Good working knowledge of Microsoft applications including Excel.
- Ability to design and format spreadsheets to meet specific requirements and handle large amounts of data.
Desirable
- Experience of developing management reports including graphs and charts.
Personal Attributes
Essential
- Excellent inter-personal and communication skills using persuasion and negotiation to good effect.
- Ability to analyse and interpret information which is often complex.
- Ability to work to own initiative and organise own workload without supervision, both working to specified timescales and fulfilling ad hoc requests, adhering to relevant policies and procedures.
- Ability to highlight and resolve inconsistencies, and to know when to escalate to management.
- Self-aware and committed to continual professional and personal development.
- Able to accept and respond positively to feedback from supervision.
Person Specification
Qualifications
Essential
- Part qualified CCAB or experience at the appropriate level.
Desirable
- Pursuing CCAB qualification.
Experience
Essential
- Experience within a role handling, validating and processing complex financial and non-financial information.
- Experience of handling confidential information.
- Experience in a range of financial and non-financial areas (e.g. reconciliation and balances, finance computer systems, coding structures, spreadsheets, finance ledgers, reporting and procedures).
- Knowledge of accounting legislation that is relevant to financial management (e.g. IFRS).
Desirable
- Staff management experience.
- Experience in Financial Management.
- Experience of working in a finance role in the NHS or other public sector organisation.
Other Requirements
Essential
- Committed to continual quality and service improvement.
Desirable
- Flexibility to attend meetings as necessary, occasionally requiring a temporary change to standard working patterns.
Specialist Knowledge
Essential
- Good working knowledge of Microsoft applications including Excel.
- Ability to design and format spreadsheets to meet specific requirements and handle large amounts of data.
Desirable
- Experience of developing management reports including graphs and charts.
Personal Attributes
Essential
- Excellent inter-personal and communication skills using persuasion and negotiation to good effect.
- Ability to analyse and interpret information which is often complex.
- Ability to work to own initiative and organise own workload without supervision, both working to specified timescales and fulfilling ad hoc requests, adhering to relevant policies and procedures.
- Ability to highlight and resolve inconsistencies, and to know when to escalate to management.
- Self-aware and committed to continual professional and personal development.
- Able to accept and respond positively to feedback from supervision.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
