Job summary
At the Mid Yorkshire Hospitals NHS Trust we are on a journey of
continuous improvement. As a recruitment team we are playing a key role in
ensuring that we meet our strategic ambition of being an excellent employer.
By keeping the Trust values at the heart of everything we do, we
work closely with divisional teams to support end-to-end recruitment processes
for vacant positions. We have developed a strong pipeline of international candidates
and take care to ensure all new starters to the organisation are well
supported. We also partner with regional stakeholders to design and deliver
recruitment programmes to diversity routes of employment into the organisation
for our local community.
Managing a portfolio of work, you will ideally have exceptional
organisation skills, computer literacy, the ability to manage tight and
conflicting deadlines, enjoy being the first point of contact for candidates
and providing an excellent customer service to recruiting managers and
applicants.
If this appeals to you and you are excited by working in a busy,
fast paced service, wed love to hear from you.
Main duties of the job
The successful candidate will contribute towards a comprehensive
recruitment service by providing effective support and advice to members of the
public and Trust employees. Strong attention to detail is required to ensure adherence
with procedures, which includes the issuing of contractual documentation and undertaking
pre-employment checks in line with regulations.
Candidates will maintain accurate records of all recruitment
activity via e-Recruitment systems, ESR and robust filing systems.
Representing the Trust at recruitment events (both internal and external to the Trust) forms a regular part of the role. Engaging with potential candidates, showcasing employment opportunities and supporting individuals into roles is key to our ambition of being an excellent employer.
Interviews are scheduled to take place on Monday 5th
June 2023
About us
We provide care and support to over half a million people in Wakefield and Kirklees in their homes, in community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (in Wakefield).
Always striving for excellence, we are at the forefront of innovation and research and we invest in teaching and the development of our workforce.
We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and the best place to receive care.
We have a clear vision, and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
- The post involves
the provision of a comprehensive recruitment service including managing vacancies on the E-Recruitment
system, communicating with applicants and managers at all stages,
and preparing offer letters and
employment contracts.
- To co-ordinate the
recruitment approval process by maintaining an up to date log of approvals received and requesting appropriate advert requisition forms
and job documents to initiate the recruitment process.
- To input vacancy
details to specified deadlines on the National NHS Jobs website ensuring that
appropriate documentation is attached including the Job Description and Person
Specification and that vacancy details are in line with those approved by the recruitment
control panel
- To manage the
applications for each vacancy from response to interview stage through the web
based E-Recruitment system ensuring checks are carried out in relation to
disabilities, criminal records and registration.
- To perform a first
level shortlist for all posts via the E-recruitment system based on the
information provided by managers on the person specification.
- Co-ordination of
interview invitations and reference requests via the E-Recruitment system to
specific deadlines.
- To ensure that
managers follow procedure at all times and return all appropriate documentation
at all stages to satisfy pre-employment checks and regulations.
- To maintain an
accurate record of recruitment activities via the E-Recruitment
system and ESR and be subject to monitoring of this process on a regular basis
by the Team Leader.
- To prepare offer
letter and contract information to timely deadlines and to initiate the payroll
processes by ensuring appropriate documents are passed to the payroll
department.
- Provide clerical
support to the Department as required including general office duties.
- Effective
communication with applicants regarding the use of the NHS Jobs website and
communication with candidates and recruiting managers at all stages of the recruitment
process to ensure they are updated at set stages of the end to end process
- Process and
distribute incoming and external mail for the Department when required.
- Provide an
administrative service to meet the Departments needs.
- Deal with
enquiries, with members of the public, Trust employees and recruiting managers
on a range of recruitment issues, through telephone, by e-mail and face to face.
- Maintain
departmental filing systems and ensure electronic databases such as the E-Recruitment system, the recruitment tracker and ESR
are up to date and accurate at all times.
- Participate and
provide administrative support in the co-ordination of ad hoc events e.g.
recruitment events.
- Participate and
attend administrative meetings as required for updates regarding Departmental
procedures and action accordingly.
Job description
Job responsibilities
- The post involves
the provision of a comprehensive recruitment service including managing vacancies on the E-Recruitment
system, communicating with applicants and managers at all stages,
and preparing offer letters and
employment contracts.
- To co-ordinate the
recruitment approval process by maintaining an up to date log of approvals received and requesting appropriate advert requisition forms
and job documents to initiate the recruitment process.
- To input vacancy
details to specified deadlines on the National NHS Jobs website ensuring that
appropriate documentation is attached including the Job Description and Person
Specification and that vacancy details are in line with those approved by the recruitment
control panel
- To manage the
applications for each vacancy from response to interview stage through the web
based E-Recruitment system ensuring checks are carried out in relation to
disabilities, criminal records and registration.
- To perform a first
level shortlist for all posts via the E-recruitment system based on the
information provided by managers on the person specification.
- Co-ordination of
interview invitations and reference requests via the E-Recruitment system to
specific deadlines.
- To ensure that
managers follow procedure at all times and return all appropriate documentation
at all stages to satisfy pre-employment checks and regulations.
- To maintain an
accurate record of recruitment activities via the E-Recruitment
system and ESR and be subject to monitoring of this process on a regular basis
by the Team Leader.
- To prepare offer
letter and contract information to timely deadlines and to initiate the payroll
processes by ensuring appropriate documents are passed to the payroll
department.
- Provide clerical
support to the Department as required including general office duties.
- Effective
communication with applicants regarding the use of the NHS Jobs website and
communication with candidates and recruiting managers at all stages of the recruitment
process to ensure they are updated at set stages of the end to end process
- Process and
distribute incoming and external mail for the Department when required.
- Provide an
administrative service to meet the Departments needs.
- Deal with
enquiries, with members of the public, Trust employees and recruiting managers
on a range of recruitment issues, through telephone, by e-mail and face to face.
- Maintain
departmental filing systems and ensure electronic databases such as the E-Recruitment system, the recruitment tracker and ESR
are up to date and accurate at all times.
- Participate and
provide administrative support in the co-ordination of ad hoc events e.g.
recruitment events.
- Participate and
attend administrative meetings as required for updates regarding Departmental
procedures and action accordingly.
Person Specification
Qualifications
Essential
- ECDL or equivalent demonstrable knowledge / experience of Microsoft Office package programs and the internet.
Desirable
- RSA Word Processing Stage 1
Experience
Essential
- Experience of working in an administrative role
- Experience of managing tight and conflicting deadlines, whilst handling complex queries
- Experience of liaising with senior managers and members of the public
Desirable
- Previous experience of working in the NHS
- Experience of using e-recruitment software
- Experience of using ESR
Knowledge and Skills
Essential
- Knowledge of how to work confidentiality at all times.
- Excellent organisational skills
- Ability to work flexibly, fit into the existing team and be a good team player
- Excellent communication skills using the telephone, email, and face-to-face, with the ability to deal with complex queries and complaints
Desirable
- Knowledge of Recruitment processes and practices
Values and Behaviours
Essential
- I treat people as individuals, taking into account their personal circumstances.
- I strive to do things right first time, every time.
- I learn from others, am receptive to new ideas and look elsewhere to see what works.
- When I make a commitment, I do what I say I am going to do.
Person Specification
Qualifications
Essential
- ECDL or equivalent demonstrable knowledge / experience of Microsoft Office package programs and the internet.
Desirable
- RSA Word Processing Stage 1
Experience
Essential
- Experience of working in an administrative role
- Experience of managing tight and conflicting deadlines, whilst handling complex queries
- Experience of liaising with senior managers and members of the public
Desirable
- Previous experience of working in the NHS
- Experience of using e-recruitment software
- Experience of using ESR
Knowledge and Skills
Essential
- Knowledge of how to work confidentiality at all times.
- Excellent organisational skills
- Ability to work flexibly, fit into the existing team and be a good team player
- Excellent communication skills using the telephone, email, and face-to-face, with the ability to deal with complex queries and complaints
Desirable
- Knowledge of Recruitment processes and practices
Values and Behaviours
Essential
- I treat people as individuals, taking into account their personal circumstances.
- I strive to do things right first time, every time.
- I learn from others, am receptive to new ideas and look elsewhere to see what works.
- When I make a commitment, I do what I say I am going to do.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
