Job summary
Are you interested in a career in the NHS or
looking for a new challenge, the Procurement and Supplies Department has an exciting
opportunity for an Assistant Contracts Manager to join our proactive and driven
Contracting team.
The focus of the Procurement Contracts Team is to
ensure that the contracts sourced, embed, and managed on behalf of Mid
Yorkshire Teaching NHS Trust are robust and provide the best value to the
customer and patients.
The Assistant
Contracts Manager will provide purchasing and contracting support for a range
of goods and services across the Trust.
Please note applicants must be available for face
to face interview. Remote interviews
cannot be accommodated.
Main duties of the job
The Assistant Contract Manager will contribute to the provision of a cost effective and responsive
professional purchasing and supplies service, providing professional advice and
support on compliance with public procurement legislation, national and local
policies.
To assist in promoting strategic procurement issues across all Trusts by
efficient and effective purchasing arrangements. To make contributions to value
for money to help improve patient care.
The focus of the Procurement Contracts Team is to ensure that the
contracts sourced, embed, and managed on behalf of Mid Yorkshire Teaching NHS
Trust are robust and provide the best value to the customer and patients.
The Assistant Contract Manager will provide purchasing and contracting
support for a range of goods and services across the Trust.
To partake and implement Trust wide/departmental
policies, procedures, and guidelines.
Uphold the Trusts values and behaviours
(available on the Trust website) and behave in a manner fitting with the
responsible position of the post holder, maintaining the public confidence.
Uphold the privacy and dignity of the patient
and respect the equality of patients at all times.
Maintain professional and courteous working
relationships with staff and respect the equality and diversity of each and
every person he/she comes into contact with in the course of his/her business.
Maintain a professional appearance in line with
the Trust dress code.
About us
We provide care and support to over a million people in
Wakefield and Kirklees in their homes, community settings and across our
three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).
Always striving for excellence, we are at the forefront of
innovation and research, and we invest in teaching and the development of our
workforce.
We live by our values of caring, improving, being respectful
and maintaining high standards. We listen and learn because we aim to make Mid
Yorkshire the best place to work and receive care.
We value diversity and welcome talent and enthusiasm
irrespective of age, disability, neurodivergence, sex, gender identity and
gender expression, race or ethnicity, religion or belief, sexual orientation,
or other personal circumstances including providing unpaid carers support to
someone with a health and care need. As ethnic minority groups, members of the
LGBTQ+ community, and people with a disability/neurodivergence are currently
under-represented across the organisation, we encourage applications from
members of these groups. We have policies and procedures to ensure all
applicants are treated fairly and consistently.
We are proud of our staff networks - who offer valuable
guidance and feedback from those with lived experience.
We have a clear vision and you could be part of this! If
you share our values and you want to make a difference to the lives of our
patients and their families and carers, we would love to hear from you.
Job description
Job responsibilities
Key Responsibilities
This role will
require someone who has the ability to learn and implement their daily
activities to be compliant with the processes, governance, frameworks, and
legislation that our professional standards dictate.
Assist / lead the
delivery of procurement projects to achieve savings and cost reduction.
Works effectively
within the Contracts and the wider Supplies team to share information.
Assist / lead the
purchase of goods and services contracts as delegated, quote and tender negotiations
in line with EU legislation and commercial/contact law and Trust SFIs; defining
project objectives and needs, achieving optimum value and ensuring compliance
as appropriate with best practice guidance
Inputs and
supports local purchasing activity ensuring that customer requirements are met
on Contracts, Governance, and Compliance.
To manage, co-ordinate
and prepare tender and contract documentation, using e-contract and e-tendering
systems.
To coordinate
with both customers and suppliers to discuss/agree commercial issues,
specifications, understand budget requirements and constraints and determine
evaluation methods. To coordinate evaluation panels and be responsible for
those evaluations, across a broad range of goods, both capital and revenue, and
services required by the Trust.
To coordinate and
manage pretender meetings with both customers and suppliers to discuss/agree
commercial issues, specifications, understand budget requirements and
constraints and determine evaluation methods.
Proactively
manage allocated contracts and support the Contracts Team in maintaining the
Trust contract portfolio.
Ensures on-going
contract management and supplier liaison maintaining and delivered in line with
procurement principles and practice.
Identifying,
delivering, and reporting on opportunities for savings and cost reduction.
Create and
maintain contract and work programme using Atamis the Health Family
e/Commercial software and contract management system software.
To contribute to developing, implementing, and
improving working practices and procedures, in order to deliver services in the
most efficient and cost effective and quality compliant manner. To assist in
developing an understanding of the purchasing and contracting services by
providing professional procurement advice required to support business
objectives.
To assist in
raising the profile of the Supplies Department by promoting best procurement
practice and engaging in discussions with Managers throughout the Trust. Seek
to influence client choice to standardise products and reduce costs, offer
commercial and contractual advice and best source of supply on all goods and
services. Develop and enhance key supplier relationships and explore new business
opportunities. Listen to the needs of clients and promptly answer any queries.
To work with and utilise National Frameworks and local
collaborative contracts.
Job description
Job responsibilities
Key Responsibilities
This role will
require someone who has the ability to learn and implement their daily
activities to be compliant with the processes, governance, frameworks, and
legislation that our professional standards dictate.
Assist / lead the
delivery of procurement projects to achieve savings and cost reduction.
Works effectively
within the Contracts and the wider Supplies team to share information.
Assist / lead the
purchase of goods and services contracts as delegated, quote and tender negotiations
in line with EU legislation and commercial/contact law and Trust SFIs; defining
project objectives and needs, achieving optimum value and ensuring compliance
as appropriate with best practice guidance
Inputs and
supports local purchasing activity ensuring that customer requirements are met
on Contracts, Governance, and Compliance.
To manage, co-ordinate
and prepare tender and contract documentation, using e-contract and e-tendering
systems.
To coordinate
with both customers and suppliers to discuss/agree commercial issues,
specifications, understand budget requirements and constraints and determine
evaluation methods. To coordinate evaluation panels and be responsible for
those evaluations, across a broad range of goods, both capital and revenue, and
services required by the Trust.
To coordinate and
manage pretender meetings with both customers and suppliers to discuss/agree
commercial issues, specifications, understand budget requirements and
constraints and determine evaluation methods.
Proactively
manage allocated contracts and support the Contracts Team in maintaining the
Trust contract portfolio.
Ensures on-going
contract management and supplier liaison maintaining and delivered in line with
procurement principles and practice.
Identifying,
delivering, and reporting on opportunities for savings and cost reduction.
Create and
maintain contract and work programme using Atamis the Health Family
e/Commercial software and contract management system software.
To contribute to developing, implementing, and
improving working practices and procedures, in order to deliver services in the
most efficient and cost effective and quality compliant manner. To assist in
developing an understanding of the purchasing and contracting services by
providing professional procurement advice required to support business
objectives.
To assist in
raising the profile of the Supplies Department by promoting best procurement
practice and engaging in discussions with Managers throughout the Trust. Seek
to influence client choice to standardise products and reduce costs, offer
commercial and contractual advice and best source of supply on all goods and
services. Develop and enhance key supplier relationships and explore new business
opportunities. Listen to the needs of clients and promptly answer any queries.
To work with and utilise National Frameworks and local
collaborative contracts.
Person Specification
Qualifications
Essential
- Qualified to degree level in relevant subject.
- CIPS Level 4 qualified.
Desirable
- Willingness to work toward professional qualification.
- Show continuous CPD.
- Detailed understanding and ability to apply EU Public Procurement Legislations.
Experience
Essential
- Proven experience of a purchasing/contracting working environment.
- Working knowledge of the regulations governing public sector procurement.
Desirable
Knowledge and Awareness
Essential
- Public Sector Procurement Legislation.
- National Procurement Policy.
- Contract management and control experience.
- Awareness of own limitations.
Desirable
Personal Attributes
Essential
- Remain effective under workload pressures and has a positive and optimistic attitude.
- Excellent communication skills.
- Confident, professional and well-presented.
Desirable
- Must be motivated and has the skills to build successful partnerships.
Skills and Abilities
Essential
- Skills to draft tenders and contracts.
- E-Procurement tools.
Desirable
- Use of Atamis the Health Family E/Commercial software and contract management system software.
Other
Essential
- Microsoft Word and Excel.
Person Specification
Qualifications
Essential
- Qualified to degree level in relevant subject.
- CIPS Level 4 qualified.
Desirable
- Willingness to work toward professional qualification.
- Show continuous CPD.
- Detailed understanding and ability to apply EU Public Procurement Legislations.
Experience
Essential
- Proven experience of a purchasing/contracting working environment.
- Working knowledge of the regulations governing public sector procurement.
Desirable
Knowledge and Awareness
Essential
- Public Sector Procurement Legislation.
- National Procurement Policy.
- Contract management and control experience.
- Awareness of own limitations.
Desirable
Personal Attributes
Essential
- Remain effective under workload pressures and has a positive and optimistic attitude.
- Excellent communication skills.
- Confident, professional and well-presented.
Desirable
- Must be motivated and has the skills to build successful partnerships.
Skills and Abilities
Essential
- Skills to draft tenders and contracts.
- E-Procurement tools.
Desirable
- Use of Atamis the Health Family E/Commercial software and contract management system software.
Other
Essential
- Microsoft Word and Excel.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
