Care Group Secretary

Job summary

The successful applicant will be reliable and provide an efficient, effective and confidential secretarial and administrative support service to the Care Group Service Managers. The successful applicant will be the initial liaison contact for staff and other agencies; deal with correspondence and the effective dissemination of information; facilitate service meetings, such as minute taking, recording attendance and timely dissemination of agendas/papers.

Main duties of the job

• Provide comprehensive secretarial and administrative support to the Care Group Service Managers and Leadership Team as appropriate
• Deal with routine correspondence and telephone calls on behalf of the Service Managers
• Diary management for Service Managers including proactive preparation of documents and papers for agreed meetings as directed
• Email management for the Service Managers as required and agreed
• To provide administration support to identified work within the pathway as requested
• Assist the Care Group Service Managers and Leadership Team with the recruitment and selection process; compiling candidate letters, arranging interview dates, ensuring all documentation for successful candidates is received
• Distribute relevant information to internal and external organisations on behalf of the Service Manager
• Prepare and coordinate new staff inductions
• To undertake any duties in line with the Service Manager or service's requirements as requested.
• Ensuring efficient day to day management of the administration office, including booking meetings, events and meeting rooms.
• Supporting the Service Managers with requests for information.

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://ptracaccpublic.blob.core.windows.net/docs-employer/340/2515/Main_Terms_and_Conditions.pdf