Medical Secretary

Job summary

An exciting and challenging opportunity has arisen for a dedicated, enthusiastic individual to join our administrative team to provide secretarial\clerical support to the Psychiatry Medical teams within the Learning Disabilities & Forensic Directorate.

The applicant will be the central point of contact for the Psychiatry team in North Lincs and will work alongside the current Medical Secretary in Doncaster to provide 2 days support, the successful candidate will also provide annual leave / sickness cover to the Doncaster medical support team where applicable. The environment is very fast paced and the ability to work to tight deadlines is essential. The applicant must also work well as part of a team to provide comprehensive administrative support to ensure the service runs efficiently and productively.

The post holder will be required to liaise with our service users and family members, managers and staff at all levels, and other multi-disciplinary agencies, therefore candidates must have good verbal and written communication skills. Audio Typing is a big part of this role, so it is essential that you have experience in this field.

Main duties of the job

• Clinical SupportTo prepare clinic lists, room space and all necessary documentation prior to clinic sessions
• Diary management for the consultant and members of the medical team including all aspects of meeting bookings and MDT meetings and ensure consultants and members of the medical team are fully prepared for meetings
• Set up and maintain SystmOne rotas
• Effective organisation and scheduling of clinics and appointments; cancelling, re-arrangingand sending letters as appropriate
• Book home visits including liaison and contact with patients/service users and other professionals
• Arranging cross cover for consultants and members of the medical team for clinical sessions as required
• Record and maintain consultant and members of the medical team activities as appropriate
• Typing of reports specific to service area i.e. MH tribunal Reports, Discharge Summaries, Section 136 Assessments, Inter ward Transfer Reports, Daily Progress notes and Inter transfer Discharges within agreed timescales.
• Typing of letters to GPs, other general correspondence and clinic sessions sometimes of a distressing nature
• Audio typing of consultant/medical correspondence, sometimes of a distressing nature
• Organise/obtain/ return medical case notes from other agencies and ensure that the appropriate monitoring system is maintained

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://ptracaccpublic.blob.core.windows.net/docs-employer/340/2515/Main_Terms_and_Conditions.pdf