Personal Assistant

Rotherham Doncaster and South Humber NHSFT

The closing date is 11 November 2024

Job summary

The post holder will be proactive in organising the full range of administrative/secretarial support to the Care Group Senior Management Team: Care Group Director, Deputy Care Group Director, Director of Nursing and Director of Psychological Professionals and Medical Director. They will provide PA support to the Senior Leadership Team in relation to their corporate activities within the Care Group maintaining the highest degree of confidentially at all times.

Main duties of the job

  • Ensure the provision of a comprehensive administrative / PA service to the Care Group Senior Management Team prioritising workload and forward planning as necessary.
  • Production of confidential correspondence, reports, presentations, minutes and agenda, etc. which may emanate from written drafts or be self-drafted, using Microsoft Word, Excel and PowerPoint. Create databases and spreadsheets as required. Ensure copying and distribution of relevant documentation is undertaken in a timely manner.
  • Oversee the receipt and recording of incoming correspondence and emails, identifying urgent matters and bringing them to the attention of relevant managers. To draft responses to correspondence as required and action responses to routine mail - distributing information to managers and departments as appropriate.
  • Arrange, attend and minute both formal and informal meetings as requested by the Care Group Senior Management Team.
  • Maintain and develop department filing, archiving and records systems. Devise procedures to cover administration processes. Ensure effective use of the department 'bring forward/reminder' system.
  • Act as first point of contact for the Care Group Senior Management Team; assess appropriate referral/action in the absence of senior colleagues.
  • Initiate action as appropriate on behalf of the Care Group Senior Management Team in response to telephone, e-mail and direct enquiries.

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://ptracaccpublic.blob.core.windows.net/docs-employer/340/2515/Main_Terms_and_Conditions.pdf

Date posted

28 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

376-DCCG-0352-1

Job locations

Honeysuckle Lodge

Tickhill Road Site

Doncaster

DN4 8QN


Job description

Job responsibilities

Please view the attached job description and person specification to view the full details about the role

Job description

Job responsibilities

Please view the attached job description and person specification to view the full details about the role

Person Specification

Qualifications

Essential

  • 5 GCSE's including English or equivalent standard of education with the emphasis on numeracy and literacy
  • NVQ 3 in Business Administration or equivalent
  • RSA/OCR Level 3 Typing/Word processing or equivalent
Person Specification

Qualifications

Essential

  • 5 GCSE's including English or equivalent standard of education with the emphasis on numeracy and literacy
  • NVQ 3 in Business Administration or equivalent
  • RSA/OCR Level 3 Typing/Word processing or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Rotherham Doncaster and South Humber NHSFT

Address

Honeysuckle Lodge

Tickhill Road Site

Doncaster

DN4 8QN


Employer's website

https://www.rdash.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Rotherham Doncaster and South Humber NHSFT

Address

Honeysuckle Lodge

Tickhill Road Site

Doncaster

DN4 8QN


Employer's website

https://www.rdash.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Development Support Manager

Mollie Lloyd-Waites

mollie.lloyd-waites@nhs.net

Date posted

28 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

376-DCCG-0352-1

Job locations

Honeysuckle Lodge

Tickhill Road Site

Doncaster

DN4 8QN


Supporting documents

Privacy notice

Rotherham Doncaster and South Humber NHSFT's privacy notice (opens in a new tab)