Administration Assistant

Rotherham Doncaster and South Humber NHSFT

Information:

This job is now closed

Job summary

Our Childrens Care Group have an exciting opportunity for an enthusiastic and motivated individual to join our friendly team as an Administration Assistant. The team is responsible for the provision of an efficient and comprehensive administrative service for the Children's Care Group

The successful candidate will have the ability to deal with people at all levels in a polite and professional manner and should possess excellent verbal and written communication skills. It's important you can work effectively in a fast-paced office environment, handling large volumes of tasks, some of which may be challenging to deal with. You will need to be flexible and adaptable to the varying demands and changing circumstances and priorities of the services. You must have the proven ability to work independently using your own initiative, as well as part of a team.

The essential requirements for this post are a good standard of education Grade C or above in English and Maths GCSE or equivalent or RSA stage II typing/word processing or equivalent qualifications or have an equivalent level of experience. Experience of using Microsoft Office applications would be advantageous and experience of office procedures, i.e., filing, photocopying, message taking, typing etc is essential.

Previous experience of NHS systems including SystmOne would be advantageous, but not essential as full comprehensive training will be given

Main duties of the job

  • Provide a confidential, quality administrative service to an identified pathway within the Children's Care Group.
  • To communicate effectively, accurately and professionally, applying discretion and empathy where necessary, with written, telephone and face to face contact, with patients, visitors, other Trust staff and external agencies.
  • Create and maintain, up to date computerised patient records and recall systems on SystmOne.
  • Update new referrals on to SystmOne. Maintain current referrals and end where advised to do so.
  • Provide an efficient and timely photocopying and scanning service to the team.
  • Maintain, scan and file paper records and information as appropriate, in line with records management principles.
  • Assist in the production of high quality documentation, using Microsoft Word and SystmOne, including confidential letters, non-accidental injury reports, case conference reports, housing reports etc.
  • Liaise between clients, professional staff and other multi-agency partners e.g. Local authorities, Children's Centres, Schools, GPs and other partner agencies
  • Deal with telephone enquiries in a courteous and efficient manner, recording messages as per agreed systems and escalating as per protocols.
  • Book appointments, assessments and groups/clinics in line with contracted requirements and maintain appointment ledgers and recall systems on SystmOne

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

http://workwith.rdash.nhs.uk/

Date posted

27 September 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

376-DCCG-0348

Job locations

Cantley Health Centre

Middleham Road

Doncaster

DN46ED


Job description

Job responsibilities

Please view the attached job description and person specification to view the full details about the role

Job description

Job responsibilities

Please view the attached job description and person specification to view the full details about the role

Person Specification

Qualifications

Essential

  • GCSE Maths and English C+ or equivalent
  • RSA stage II typing/word processing or equivalent
  • Experience of using Microsoft Office applications
  • Experience of office procedures, i.e. filing, photocopying, message taking, typing
  • Good communication skills
  • Ability to recognise what information is confidential information and knowledge of how to maintain confidentiality
  • Ability to work as part of a team
  • Ability to work under pressure
  • Ability to work unsupervised at times

Desirable

  • ECDL or equivalent qualifications
  • Previous experience of using an electronic records system would be an advantage
  • Previous NHS experience or other large public sector organisation would be an advantage
Person Specification

Qualifications

Essential

  • GCSE Maths and English C+ or equivalent
  • RSA stage II typing/word processing or equivalent
  • Experience of using Microsoft Office applications
  • Experience of office procedures, i.e. filing, photocopying, message taking, typing
  • Good communication skills
  • Ability to recognise what information is confidential information and knowledge of how to maintain confidentiality
  • Ability to work as part of a team
  • Ability to work under pressure
  • Ability to work unsupervised at times

Desirable

  • ECDL or equivalent qualifications
  • Previous experience of using an electronic records system would be an advantage
  • Previous NHS experience or other large public sector organisation would be an advantage

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Rotherham Doncaster and South Humber NHSFT

Address

Cantley Health Centre

Middleham Road

Doncaster

DN46ED


Employer's website

https://www.rdash.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Rotherham Doncaster and South Humber NHSFT

Address

Cantley Health Centre

Middleham Road

Doncaster

DN46ED


Employer's website

https://www.rdash.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Senior Administrator

Natalie Ibbotson

Natalie.Ibbotson@nhs.net

07854092420

Date posted

27 September 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

376-DCCG-0348

Job locations

Cantley Health Centre

Middleham Road

Doncaster

DN46ED


Supporting documents

Privacy notice

Rotherham Doncaster and South Humber NHSFT's privacy notice (opens in a new tab)