Management Secretary

Job summary

18 hours 45 minutes over Monday, Tuesday, Wednesday.

We are looking for a highly motivated, enthusiastic Management Secretary to join our Service. We provide frontline mental health services to people who are suffering from a mental health problem on our Older People Inpatient Wards. The successful applicant will be reliable and able to provide a confidential, quality secretarial support to the Modern Matron.

A high standard of word processing is essential and you will be experienced in the use of Microsoft Word, Excel and Outlook. Knowledge of Electronic Staff Records (ESR) would be a distinct advantage. Attention to detail is essential and also supporting and mentoring colleagues. Applicants should have the ability to deal with people at all levels in a calm, polite and professional manner and should possess excellent oral and written communication skills.

The role will include support with the preparation and collation of data and statistics for service reporting.

NHS experience essential

Main duties of the job

Main Duties / Responsibilities

Care Group Management and Leadership Team Support

Provide comprehensive secretarial and administrative support to the Modern Matronas appropriate

Deal with routine correspondence and telephone calls on behalf of the Modern Matron

Diary management for Modern Matron including proactive preparation of documents and papers for agreed meetings as directed

Email management for the Modern Matron as required and agreed

To provide administration support to identified work within the pathway as requested

Assist the Modern Matron with the recruitment and selection process; compiling candidate letters, arranging interview dates, ensuring all documentation for successful candidates is received.

Distribute relevant information to internal and external organisations on behalf of the Modern Matron

Prepare and coordinate new staff inductions

To undertake any duties in line with the Modern Matron or service's requirements as requested.

Ensuring administration tasks are completed in a timely manner, including booking meetings, events and meeting rooms.

Supporting the Modern Matron with requests for information.

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q