Job summary
Medical Administrator - Head & Neck (DAS)
37.5 hours per week
We are seeking enthusiastic and organised individuals to join our administrator team with a focus on medical rota's and co-ordinating leave and booking locum doctors.
Main duties of the job
The post holders will support the Management Team by overseeing the medical rota's for Head & Neck cross site.
Reporting into a Service Delivery Manager and working in partnership with a peer on site, this role is pivotal for providing rota cover which in turn ensures our patients receive high quality and timely care.
Good previous use of Integra for ordering purposes and other ESHT systems would be an advantage.
Previous experience essential.
About us
We are proud to provide 'Outstanding' care and be a great place to work
We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.
In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.
In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about the position, please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about the position, please do not hesitate to contact us.
Person Specification
Qualifications / Training
Essential
- Good general education to GCSE Grade C including English and Maths
- NVQ3 in Business and Administration
- Diploma level Business / Administration / IT qualification or proven equivalent experience
- Ability to undertake further training required in post
Desirable
- Personnel administration qualification eg CPP Advanced IT qualification
- ECDL qualification or equivalent (Word, Excel, PowerPoint)
Experience
Essential
- Substantial administration experience in NHS or similar complex organisation
- Experience of computerised record systems and data storage/retrieval/analysis
- Experience of complex diary management/rotas
- Experience of working on own initiative and solving problems
- Experience of personnel administration processes
Desirable
- NHS administration experience in a similar post
- Experience of managing an office
- IT System administration experience
Skills / Knowledge / Abilities
Essential
- Good interpersonal and communication skills both verbally and written. Able to communicate effectively, efficiently and professionally at all levels with good negotiating skills.
- Proficient IT skills, including Microsoft Office suite, data entry and analysis
- Knowledge of managing and preparing rotas.
- Ability to use initiative to respond in a timely manner, prioritise and organise work to meet deadlines
- Ability to adapt to change
- Ability to assess and develop systems both paper and electronic.
- Ability to maintain confidentiality at all times, with sensitivity and discretion
- Ability to work as an individual and as a team member
Desirable
- Knowledge of EWTD for medical staff.
Person Specification
Qualifications / Training
Essential
- Good general education to GCSE Grade C including English and Maths
- NVQ3 in Business and Administration
- Diploma level Business / Administration / IT qualification or proven equivalent experience
- Ability to undertake further training required in post
Desirable
- Personnel administration qualification eg CPP Advanced IT qualification
- ECDL qualification or equivalent (Word, Excel, PowerPoint)
Experience
Essential
- Substantial administration experience in NHS or similar complex organisation
- Experience of computerised record systems and data storage/retrieval/analysis
- Experience of complex diary management/rotas
- Experience of working on own initiative and solving problems
- Experience of personnel administration processes
Desirable
- NHS administration experience in a similar post
- Experience of managing an office
- IT System administration experience
Skills / Knowledge / Abilities
Essential
- Good interpersonal and communication skills both verbally and written. Able to communicate effectively, efficiently and professionally at all levels with good negotiating skills.
- Proficient IT skills, including Microsoft Office suite, data entry and analysis
- Knowledge of managing and preparing rotas.
- Ability to use initiative to respond in a timely manner, prioritise and organise work to meet deadlines
- Ability to adapt to change
- Ability to assess and develop systems both paper and electronic.
- Ability to maintain confidentiality at all times, with sensitivity and discretion
- Ability to work as an individual and as a team member
Desirable
- Knowledge of EWTD for medical staff.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
