Digital Coordinator

East Sussex Healthcare NHS Trust

Information:

This job is now closed

Job summary

We have an exciting opportunity to join ESHT Digital in the role of Digital Coordinator, providing administrative support to the Associate Director of Digital and supporting other managers within the team.

This is a role with lots of variety that's key to ensuring the smooth day-to-day running of the department. Our ideal candidate will have a minimum of three years' secretarial experience, have excellent communication skills and be confident in dealing with a range of staff groups and stakeholders. They will also be able to prioritise their own workload, use their initiative and maintain confidentiality.

The role can be based at Conquest Hospital in St Leonards or Eastbourne DGH, with the requirement to work at other Trust sites. There are also opportunities for flexible working.

Main duties of the job

In this role, you will provide high quality administrative support to the Associate Director of Digital and the Deputy Associate Director, including diary management, monitoring of emails and dealing with enquiries. The role will include organising meetings, chasing up on actions, issuing papers and taking minutes.

You will support the Digital Service Manager to ensure that all managers in the department have access to the most up-to-date information about their teams, including compliance for mandatory training, appraisals and annual leave. You will also cascade absence information to managers and support the day-to-day management of Healthroster.

About us

We are proud to provide 'Outstanding' care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.

In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.

In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Date posted

18 March 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

374-SMc005

Job locations

Conquest Hospital

The Ridge

St Leonards-on-Sea

TN37 7PT


Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position, please do not hesitate to contact us.

Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position, please do not hesitate to contact us.

Person Specification

Qualifications

Essential

  • Educated to GCSE level, to include English and Maths
  • RSA III or equivalent experience to RSA III level
  • NVQ3 Administration or equivalent experience
  • Appropriate IT skills - Microsoft Office, including PowerPoint, Excel to at least ECDL standard
  • Shorthand and audio typing skills
  • Accurate minute taking

Desirable

  • Evidence of continued professional development
  • Typing speed to 80wpm
  • Shorthand speed to 70 wpm

Experience

Essential

  • Minimum 3 years secretarial experience
  • Experience of administration duties at higher management level & maintaining systems.
  • Experience of working with the public and handling difficult situations
  • High quality word processing skills and fast accurate typing
  • Experience of working in the NHS and the administrative systems and processes in place

Desirable

  • Advanced secretarial experience, preferably within a medical environment, understanding medical terminology
Person Specification

Qualifications

Essential

  • Educated to GCSE level, to include English and Maths
  • RSA III or equivalent experience to RSA III level
  • NVQ3 Administration or equivalent experience
  • Appropriate IT skills - Microsoft Office, including PowerPoint, Excel to at least ECDL standard
  • Shorthand and audio typing skills
  • Accurate minute taking

Desirable

  • Evidence of continued professional development
  • Typing speed to 80wpm
  • Shorthand speed to 70 wpm

Experience

Essential

  • Minimum 3 years secretarial experience
  • Experience of administration duties at higher management level & maintaining systems.
  • Experience of working with the public and handling difficult situations
  • High quality word processing skills and fast accurate typing
  • Experience of working in the NHS and the administrative systems and processes in place

Desirable

  • Advanced secretarial experience, preferably within a medical environment, understanding medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Conquest Hospital

The Ridge

St Leonards-on-Sea

TN37 7PT


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Conquest Hospital

The Ridge

St Leonards-on-Sea

TN37 7PT


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Digital Service Manager

Suzanne Gooch

suzanne.gooch@nhs.net

03001314324

Date posted

18 March 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

374-SMc005

Job locations

Conquest Hospital

The Ridge

St Leonards-on-Sea

TN37 7PT


Supporting documents

Privacy notice

East Sussex Healthcare NHS Trust's privacy notice (opens in a new tab)