Calderdale and Huddersfield NHS Foundation Trust

Typist/Admistrative Assistant

The closing date is 06 August 2025

Job summary

To work within the Paediatric directorate; to deliver a high standard of clerical and administrative support. The post holder must demonstrate excellent attention to detail, strong organisational skillsand have the confidence to deal with a variety of people, within the service.

The role involves working closely with clinical and administrative staff to ensure smooth day-today operations, ensure effective communication and support the delivery of patient care.

Main duties of the job

To provide efficient and accurate typing services, including clinical letters, investigation results, and general correspondence.

Maintain patient records and relevant documentation using the electronic systems (e.g., EPR), ensuring accuracy and compliance with data protection standards.

Act as a key communication link between medical secretaries, ensuring all information is passed on promptly and confidentially.

Schedule and amend patient appointments on EPR, contact patients regarding clinic appointments, and help meet departmental deadlines and clinic capacity targets.

Perform general administrative duties, including filing, printing, photocopying, scanning, and answering telephone calls in a courteous and professional manner.

Prioritise workload effectively and work under pressure to meet deadlines, always maintaining a high level of accuracy.

Provide cross-cover for colleagues across specialties or sites as required, particularly during periods of absence, as directed by the line manager.

Attend and complete all mandatory training.

About us

We employ more than 6,500 staffwho deliver compassionate care from our two main hospitals,Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, healthcentres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

We continue to modernise and invest in our health services to build on our strong reputation.Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boardslisten to their Council of Governors and respond to the needs of their members - patients, staff andthe local community.

Foundation trusts provide what the health service wants, yet are also free to invest quickly in thechanges to the local community needs, in striving to be the best, and in putting their patients first.

Date posted

30 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year per annum, pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Flexible working

Reference number

372-FSS2828-A

Job locations

Calderdale Royal Hospital

Huddersfield Road

Halifax

HX3 0PW

Job description

Job responsibilities

The post holder will adhere to the Data Protection Act and maintain confidentiality at all times.
Applicants should have self-awareness as to the boundaries of their role, i.e. know when to seek advice rather than act independently.
Liaise with departments and wards, in order to promote a good working environment, integration of research and open channels of communication.
To set a high personal standard of work.
Any other ad-hoc duties commensurate with the grade.
Have a flexible approach to meet the needs of the service

Contribute to team meetings by:

- Sharing ideas
- Suggesting and developing improvements to systems and processes
- Taking responsibility for own agreed actions as appropriate
- Ensuring that the needs of the service continue to be met in the absence of colleagues
- Induction of new team members:

Job description

Job responsibilities

The post holder will adhere to the Data Protection Act and maintain confidentiality at all times.
Applicants should have self-awareness as to the boundaries of their role, i.e. know when to seek advice rather than act independently.
Liaise with departments and wards, in order to promote a good working environment, integration of research and open channels of communication.
To set a high personal standard of work.
Any other ad-hoc duties commensurate with the grade.
Have a flexible approach to meet the needs of the service

Contribute to team meetings by:

- Sharing ideas
- Suggesting and developing improvements to systems and processes
- Taking responsibility for own agreed actions as appropriate
- Ensuring that the needs of the service continue to be met in the absence of colleagues
- Induction of new team members:

Person Specification

QUALIFICATIONS / TRAINING

Essential

RSA II (or equivalent) typing/word processing and audio typing skills
Willing to undertake further development/training
English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

Admin/Clerical experience
The ability to communicate at all levels with tact and diplomacy
Experience of using MS ie. Word, Outlook
Ability to organise and prioritise own workload

Desirable

An understanding of medical terminology

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

Knowledge of EPR
Ability to prioritise workloads and work under pressure maintaining accuracy and meeting deadlines.
Ability to work on own initiative and make decisions within written guidelines, sometimes without reference to others

Person Specification

QUALIFICATIONS / TRAINING

Essential

RSA II (or equivalent) typing/word processing and audio typing skills
Willing to undertake further development/training
English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

Admin/Clerical experience
The ability to communicate at all levels with tact and diplomacy
Experience of using MS ie. Word, Outlook
Ability to organise and prioritise own workload

Desirable

An understanding of medical terminology

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

Knowledge of EPR
Ability to prioritise workloads and work under pressure maintaining accuracy and meeting deadlines.
Ability to work on own initiative and make decisions within written guidelines, sometimes without reference to others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Calderdale Royal Hospital

Huddersfield Road

Halifax

HX3 0PW

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Calderdale Royal Hospital

Huddersfield Road

Halifax

HX3 0PW

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)