Calderdale and Huddersfield NHS Foundation Trust

Medical Secretary

The closing date is 15 June 2025

Job summary

We require a Band 3 Medical Secretary based at Huddersfield Royal Infirmary within oncology services - there may be potential to be requested to work cross site/directorate subject to service needs.

We have a large diverse team who cover all of Medicine's Services.

Please evidence how you meet the criteria for this role on your application.

Main duties of the job

An opportunity has arisen for a Band 3 Medical Secretary to join the team within Oncology, Medical Division,

Autonomous working but also part of a larger team.
The applicant must have extensive secretarial experience in an office environment and preferably medical terminology. As the role will involve large volumes of typing they must have previous experience of audio and touch typing and be able to prioritise conflicting and demanding workloads.
The successful applicant must possess excellent communication skills and have the ability to work well in a team.
The successful applicant should possess RSA II Word processing or equivalent and have a good standard of general education with the desire to learn new skills and undertake training. Experience of EPR systems would be beneficial as would experience in an NHS setting.

About us

Calderdale & Huddersfield NHS Foundation Trust (CHFT) is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of £310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery. The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.

Please note these posts could be based at CRH or HRI and that all posts have an expectation of working cross site between Huddersfield Royal Infirmary and Calderdale Royal Hospital services subject to service needs as required.

Date posted

05 June 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

372-MED2418

Job locations

Huddersfield Royal Infirmary (& Calderdale Royal Hospital)

Halifax/Huddersfield

HD3 3EA

Job description

Job responsibilities

Large volumes of administrative duties, audio typing, EPR, ESR, diary management, telephone communication, patient pathway review, incomplete outcomes in clinic, correspondence management across two systems, accuracy is essential. Actively work as part of a larger team, and support subject to service needs. Post, email, cover for colleagues in other services. Work closely with consultants & clinicians as well as management. Be the first point of contact for patients, GP's & other Trusts. Cover if the situation arises for other services, arrange and minute meetings if required, and any other duties.

See job spec and ensure you give clear examples how you meet the criteria and evidence your skill set as you will be scored on this.

Job description

Job responsibilities

See job spec and ensure you give clear examples how you meet the criteria and evidence your skill set as you will be scored on this.

Person Specification

Qualfications/Training

Essential

GCSE English and Maths grade 9-3 (A*-D)
Accurate keyboard skills to RSA 2 or equivalent.
Evidence of commitment to organisational and individual development and undertake all mandatory training where required

Desirable

ECDL/NVQ2 in Business Admin/Customer Service or equivalent

Knowledge, experience & expertise

Essential

Experience in an office environment
Experience of using computer programmes e.g. Word, Excel, Outlook
Experience of working to deadlines and targets
Ability to organise and prioritise own workload
Must have good and accurate inputting skills
Experience of audio/touch typing with speed and accuracy
Awareness of confidentiality
Medical terminology
Knowledge of IT software including email, internet, databases, thinkpads and presentations

Desirable

Experience of working in an NHS environment
Awareness of Local and National NHS guidelines
Understanding of Trust policies and their impact on service delivery
Experience of ESR & EPR systems
Experience of facilitating and minuting meetings

Communication & relationships

Essential

Excellent written and verbal communication skills
Professional and positive attitude
Flexible and adaptable
Approachable and supportive to others

Person Specification

Qualfications/Training

Essential

GCSE English and Maths grade 9-3 (A*-D)
Accurate keyboard skills to RSA 2 or equivalent.
Evidence of commitment to organisational and individual development and undertake all mandatory training where required

Desirable

ECDL/NVQ2 in Business Admin/Customer Service or equivalent

Knowledge, experience & expertise

Essential

Experience in an office environment
Experience of using computer programmes e.g. Word, Excel, Outlook
Experience of working to deadlines and targets
Ability to organise and prioritise own workload
Must have good and accurate inputting skills
Experience of audio/touch typing with speed and accuracy
Awareness of confidentiality
Medical terminology
Knowledge of IT software including email, internet, databases, thinkpads and presentations

Desirable

Experience of working in an NHS environment
Awareness of Local and National NHS guidelines
Understanding of Trust policies and their impact on service delivery
Experience of ESR & EPR systems
Experience of facilitating and minuting meetings

Communication & relationships

Essential

Excellent written and verbal communication skills
Professional and positive attitude
Flexible and adaptable
Approachable and supportive to others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Huddersfield Royal Infirmary (& Calderdale Royal Hospital)

Halifax/Huddersfield

HD3 3EA

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Huddersfield Royal Infirmary (& Calderdale Royal Hospital)

Halifax/Huddersfield

HD3 3EA

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)