Pharmacy Inventory Officer

Job description

Job responsibilities

Main Tasks

Assist with the implementation of automated pharmacy systems to optimise pharmacy inventory stock management and reporting

To work with the Procurement /Stores Lead team to support the efficient implementation of new drug contracts and to support effective purchase of newly introduced medicines

To work with the Procurement /Stores Lead team to support the efficient implementation of clinical policy changes in pharmacy.

Support the timely management of Drug Alerts or Medicine Supply Issues according to standard procedure and assist in the sourcing of alternative supplies/ products

Collate and disseminate information on drug supply problems to all customers in conjunction with the Procurement /Stores Lead team

To participate in team meetings relating to pharmacy inventory management and ensure staff meet agreed performance standards

To manage the chasing of overdue orders to ensure continuity of service and be responsible for ensuring the Procurement Dept are informed of supply problems.

To assist the Procurement team with investigations and actions to enable off contract purchases and reclaims of monies.

Be responsible for providing support to Procurement / Stores lead team in the sourcing and introduction of new drugs.

To continually monitor usage trends, review and update ward stock lists and pharmacy stock-holding on EMIS to minimise waste and maximise supply.

To be responsible for identifying slow moving stock and short dated stock in the stores department and assist to manage its relocation to minimise wastage.

To support the monitoring of supplier performance in accordance with agreed parameters and liaise with Procurement /Stores Lead team to identify suppliers who fail to meet the required standard.

To ensure costing of all stock (medicines and consumables) are costed accurately, efficiently and in a timely manner.

Resolve immediate problems with out of stock medicines, liaising with wards, pharmacists and suppliers where necessary in conjunction with procurement.

Supporting the investigation of datix incidents and promotion of reporting and learning from incidents

Participates in general housekeeping e.g. cleaning and tidying work areas.

Participates in the weekend and Bank Holiday working on a rotational basis.

Undertakes other duties associated with providing an efficient Pharmacy Service to patients and wards as allocated by the Procurement / Stores lead team

To participate in project groups as required.

To assist in the implementation of audit recommendations.

To lead on daily stock takes and assist in investigation of any discrepancies and ensure pharmacy stock checks are completed

To ensure all items allocated to the store have a stock location assigned

Managerial Duties

Responsible for training of relevant pharmacy staff in inventory management

Assist the Lead Stores Officer in management and training of stores staff.

Financial Duties

Monitoring and reporting of pharmacy stock-holding in conjunction with Lead Procurement/ Stores team

Provide any information required by Finance.

Managing Self

Participate in regular supervision.

Attend all mandatory training.

Participate annually identifying, developing and agreeing your own development plan with your Line Manager using the Trust Appraisal.

Comply with all Trust policies, procedures and protocols.

Carry out duties with due regard to the Trusts Equal Opportunity Policy.

Seek advice and support from Line Manager whenever necessary.

Maintain professional conduct including appearance at all times.

Undertake all such reasonable other duties as may be required as part of the role.

The post holder understands that a degree of flexibility in the hours and location worked is necessary in order to ensure the smooth running of the Pharmacy Stores Department. This also involves inclusion in the weekend and Bank Holiday working rota and additional flexible working to cover seasonal pressures.

Person Specification

QUALIFICATIONS / TRAINING

Essential

• Significant Knowledge of pharmacy practice relating to the supplies of medicines and good inventory management. NVQ level 3 or CIPS foundation or significant experience

Desirable

• Obtained or studying towards Purchasing /Procurement Qualification

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

• Significant experience working in Pharmaceutical Procurement or Pharmacy Stores
• Experience of digital systems relating to inventory management eg EMIS
• Excellent IT skills including Microsoft Office and Excel
• Knowledge of Pharmaceuticals and pharmacy processes.
• Knowledge of NHS structure and payments systems
• Understanding of systems used for ordering, receipt of goods and stock control
• Able to manage computerised information systems ensuring accuracy

Desirable

• Development of SOPs and training progammes
• Experience of pharmacy automated systems for inventory management
• Knowledge of invoicing
• Knowledge of computerised purchasing applications
• EMIS Hospital Pharmacy Experience

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

• Able to lead and organise other staff
• Able to prioritise own workload and work unsupervised
• Able to work under pressure and to deadlines
• Able to Work as part of a team
• Able to work with a high level of concentration and attention to detail and to function effectively in a busy environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Calderdale & Huddersfield NHS Trust

Huddersfield Royal Infirmary

Huddersfield

HD3 3EA

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)