Calderdale and Huddersfield NHS Foundation Trust

Pathology Stores Assistant

This job is now closed

Job summary

The post of Pathology Stores Assistant is to ensure the efficient day to day storage and distribution of Pathology stock items.

Training will be given to ensure competency in all areas of activity. Records will be kept of training received. The jobholder will be expected to follow all the protocols and SOPs appropriate to their work.

The post is likely to be based primarily at HRI, but there is an expectation that the individual will work on either HRI or CRH depending on the needs of the service.

Main duties of the job

Ensuring deliveries are received, delivered and stored appropriately according to temperature controls on packaging or shipping notes.
Ensure deliveries into the department are done safely following manual handling protocols and ensuring the correct use of equipment.
Maintain adequate stock levels, arranging for restocking if required.
Processing of consumable requests received by hospitals wards, departments and GP practices.
Packing and fulfilling consumable orders for delivery to hospital wards, departments and GP practices.
Distribute completed orders to Trust Transport for distribution.
Send communications to services users when stock has been dispatched.
To have an understanding of consumables used within all Pathology disciplines, the Trust and externally within the GP network.
Communicating with both the Primary and secondary care networks regularly to provide a accurate and efficient service.

*** Please be aware of the following within this role***

There is a high frequency of repetition of tasks such as:

Bending to floor and reaching to overhead height to pick boxes and items, this will include the use of platform steps
Bending to load/place items on a cage or refill shelving
Moving of empty and loaded cages, trolleys and pallet truck
Manual lifting of boxes, this will include stepping up on to a platform step.
Loading and use of manual and electronic trolleys to move goods around.

About us

You must demonstrate our behaviors, known as our four pillars

We put the patient first
We go see
We work together to get results
We do the must-do

The Trust is an exceptional place to work with many amazing teams of handworking dedicated staff delivering high standards of patient care. We have made significant changes in the way we work to meet the challenges of the changing NHS service.

Together we will deliver outstanding compassionate care to the communities we serve.

Date posted

08 January 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

372-FSS2420-A

Job locations

Pathology Department HRI

Acre Street, Lindley

Huddersfield

HD3 3EA

Job description

Job responsibilities

Main Tasks and Responsibilities

To demonstrate politeness, courtesy and sensitivity when dealing with services users, colleagues and members of the public.
To promote a positive image of the Pathology and Calderdale & Huddersfield Foundation Trust at all times.
Maintain a professional appearance in line with the Trust dress code.
To work cohesively with colleagues to ensure we give excellent patient care and service at all times.
To greet and welcome visitors to Pathology. This may involve escorting visitors to the correct location, taking receipt of samples from patients/service users, offering help or advice to colleagues or receiving deliveries of goods into the department.
Ensuring deliveries are received, delivered and stored appropriately according to temperature controls on packaging or shipping notes.
Ensure deliveries into the department are done safely following manual handling protocols and ensuring the correct use of equipment.
Ensure all discrepancies are correctly noted on delivery notes and escalate to Central Services Team Leader or Manager
Ensure all delivery/shipping notes are labelled with a received date and passed on to the Central Services Team Leader or Manager for electronic receipting.
To follow standard precautions for Infection Prevention Control at all times, including good hand hygiene.
Be responsible for opening and locking the Pathology Stores stock room.
Maintain adequate stock levels, arranging for restocking if required.
Processing of consumable requests received by hospitals wards, departments and GP practices.
Packing and fulfilling consumable orders for delivery to hospital wards, departments and GP practices.
Distribute completed orders to Trust Transport for distribution.
Send communications to services users when stock has been dispatched.
Liaise with Trust Transport and Materials Management on a regular basis, face to face, via telephone or email where necessary.
To have an understanding of consumables used within all Pathology disciplines, the Trust and externally within the GP network.
Use initiative and inform line management of low stock items in a timely manner and take guidance to rectify if appropriate.
To work cohesively with Materials Management regarding stock requests or issues with supply of consumables
To assist the Pathology Support Worker with consumables for blood culture kits
To assist with the making of blood culture, FIT and Covid kits or any other kits that are required to be produced in-house.
To maintain stock levels in the Pathology consumables/out of hours room, ensuring stock control and rotation is performed in date order.
Supply Pathology consumables to Pathology at CRH for distribution on the Calderdale site.
Assist the Central Services Team Lead or Manager with consumable audits.
To load and unload a pallet truck

*** Please be aware of the following within this role***

There is a high frequency of repetition of tasks such as:

Bending to floor and reaching to overhead height to pick boxes and items, this will include the use of platform steps
Bending to load/place items on a cage or refill shelving
Moving of empty and loaded cages, trolleys and pallet truck
Manual lifting of boxes, this will include stepping up on to a platform step.
Loading and use of manual and electronic trolleys to move goods around.

Training and Development

Comprehensive training will be provided; The Pathology Stores Assistant must be willing and able to learn new skills and complete all training provided by Trust.
Maintain an up to date knowledge of routine work and maintain competency levels
Competency assessments and reassessments will be in place for all areas of activity.
Records will be kept of all training and competency assessments carried out in this role.
To assist with the training of new starters if necessary.

Health and Safety

Wear PPE provided and follow IPC measures, including hand hygiene at all time.
Follow the health and safety training you have been given.
Ensure adherence to the safety policies of Pathology and the Trust.
Be aware of the inherent hazards in the workplace, and to take adequate precautions to prevent them.
To work with great care at all times and to report any new risks encountered or accidents to the Laboratory Manager and the Pathology Health and Safety Manager.
Take reasonable care of your own and other peoples health and safety within the laboratory and wider workplace.
To observe and adhere to the Pathology security policy.
To maintain a clean and safe working environment using appropriate disinfectants and cleaning materials

DUTIES AND RESPONSIBILITIES OF THE POST

3.1 Clinical Duties

There are no clinical duties required in this post.

3.2 Professional Duties

There are no clinical duties required in this post.

Use of the Trust and Department IT systems when required.

Clerical and Administration

To access and manage the receipt of consumable orders within the Pathology Stores email account.
To mark items within the mail box at different stages of processing.
Prioritise relevant orders received as instructed.
Receive stamp and print consumable orders where required.
To be able to sort and organise consumable orders in to correct processing categories

3.3 Managerial Duties

There are no managerial duties required in this post.

3.4 Financial Duties

Ensure that resources are used efficiently and effectively.

3.5 Managing Self

Participate in regular supervision.
Attend all mandatory training.
Participate annually identifying, developing and agreeing your own development plan with your Line Manager using the Trust Appraisal.
Comply with all Trust policies, procedures and protocols.
Carry out duties with due regard to the Trusts Equal Opportunity Policy.
Seek advice and support from Line Manager whenever necessary.
Maintain professional conduct including appearance at all times.
To exercise good personal time management, punctuality, and consistent reliable attendance
Ability to prioritise own workload flexibly and efficiently.

3.6 This job description is an outline only and is not definitive or restrictive in any way. It will be regularly reviewed and may be amended in the light of changing circumstances following consultation with the post holder.

Job description

Job responsibilities

Main Tasks and Responsibilities

To demonstrate politeness, courtesy and sensitivity when dealing with services users, colleagues and members of the public.
To promote a positive image of the Pathology and Calderdale & Huddersfield Foundation Trust at all times.
Maintain a professional appearance in line with the Trust dress code.
To work cohesively with colleagues to ensure we give excellent patient care and service at all times.
To greet and welcome visitors to Pathology. This may involve escorting visitors to the correct location, taking receipt of samples from patients/service users, offering help or advice to colleagues or receiving deliveries of goods into the department.
Ensuring deliveries are received, delivered and stored appropriately according to temperature controls on packaging or shipping notes.
Ensure deliveries into the department are done safely following manual handling protocols and ensuring the correct use of equipment.
Ensure all discrepancies are correctly noted on delivery notes and escalate to Central Services Team Leader or Manager
Ensure all delivery/shipping notes are labelled with a received date and passed on to the Central Services Team Leader or Manager for electronic receipting.
To follow standard precautions for Infection Prevention Control at all times, including good hand hygiene.
Be responsible for opening and locking the Pathology Stores stock room.
Maintain adequate stock levels, arranging for restocking if required.
Processing of consumable requests received by hospitals wards, departments and GP practices.
Packing and fulfilling consumable orders for delivery to hospital wards, departments and GP practices.
Distribute completed orders to Trust Transport for distribution.
Send communications to services users when stock has been dispatched.
Liaise with Trust Transport and Materials Management on a regular basis, face to face, via telephone or email where necessary.
To have an understanding of consumables used within all Pathology disciplines, the Trust and externally within the GP network.
Use initiative and inform line management of low stock items in a timely manner and take guidance to rectify if appropriate.
To work cohesively with Materials Management regarding stock requests or issues with supply of consumables
To assist the Pathology Support Worker with consumables for blood culture kits
To assist with the making of blood culture, FIT and Covid kits or any other kits that are required to be produced in-house.
To maintain stock levels in the Pathology consumables/out of hours room, ensuring stock control and rotation is performed in date order.
Supply Pathology consumables to Pathology at CRH for distribution on the Calderdale site.
Assist the Central Services Team Lead or Manager with consumable audits.
To load and unload a pallet truck

*** Please be aware of the following within this role***

There is a high frequency of repetition of tasks such as:

Bending to floor and reaching to overhead height to pick boxes and items, this will include the use of platform steps
Bending to load/place items on a cage or refill shelving
Moving of empty and loaded cages, trolleys and pallet truck
Manual lifting of boxes, this will include stepping up on to a platform step.
Loading and use of manual and electronic trolleys to move goods around.

Training and Development

Comprehensive training will be provided; The Pathology Stores Assistant must be willing and able to learn new skills and complete all training provided by Trust.
Maintain an up to date knowledge of routine work and maintain competency levels
Competency assessments and reassessments will be in place for all areas of activity.
Records will be kept of all training and competency assessments carried out in this role.
To assist with the training of new starters if necessary.

Health and Safety

Wear PPE provided and follow IPC measures, including hand hygiene at all time.
Follow the health and safety training you have been given.
Ensure adherence to the safety policies of Pathology and the Trust.
Be aware of the inherent hazards in the workplace, and to take adequate precautions to prevent them.
To work with great care at all times and to report any new risks encountered or accidents to the Laboratory Manager and the Pathology Health and Safety Manager.
Take reasonable care of your own and other peoples health and safety within the laboratory and wider workplace.
To observe and adhere to the Pathology security policy.
To maintain a clean and safe working environment using appropriate disinfectants and cleaning materials

DUTIES AND RESPONSIBILITIES OF THE POST

3.1 Clinical Duties

There are no clinical duties required in this post.

3.2 Professional Duties

There are no clinical duties required in this post.

Use of the Trust and Department IT systems when required.

Clerical and Administration

To access and manage the receipt of consumable orders within the Pathology Stores email account.
To mark items within the mail box at different stages of processing.
Prioritise relevant orders received as instructed.
Receive stamp and print consumable orders where required.
To be able to sort and organise consumable orders in to correct processing categories

3.3 Managerial Duties

There are no managerial duties required in this post.

3.4 Financial Duties

Ensure that resources are used efficiently and effectively.

3.5 Managing Self

Participate in regular supervision.
Attend all mandatory training.
Participate annually identifying, developing and agreeing your own development plan with your Line Manager using the Trust Appraisal.
Comply with all Trust policies, procedures and protocols.
Carry out duties with due regard to the Trusts Equal Opportunity Policy.
Seek advice and support from Line Manager whenever necessary.
Maintain professional conduct including appearance at all times.
To exercise good personal time management, punctuality, and consistent reliable attendance
Ability to prioritise own workload flexibly and efficiently.

Person Specification

Qualifications

Essential

GCSE Maths & English (or equivalent) grades A*- E
Good IT skills

Experience

Essential

Previous experience of working in a stores environment
Experience of working as part of a team
Experience of working with public or customer care

Desirable

Previous experience of stock control

Training

Essential

Willingness to attend relevant courses

Practical/Intellectual Skills/Personal Qualities

Essential

Good time management and organisational skills
Ability to prioritise workload
Good verbal and written skills
Ability to complete relevant paperwork or emails accurately and legibly
Ability to work with minimal supervision and ability to use own initiative within your sphere of competency.
Ability to escalate concerns to a line manager in a timely manner
Flexible attitude to working hours

Person Specification

Qualifications

Essential

GCSE Maths & English (or equivalent) grades A*- E
Good IT skills

Experience

Essential

Previous experience of working in a stores environment
Experience of working as part of a team
Experience of working with public or customer care

Desirable

Previous experience of stock control

Training

Essential

Willingness to attend relevant courses

Practical/Intellectual Skills/Personal Qualities

Essential

Good time management and organisational skills
Ability to prioritise workload
Good verbal and written skills
Ability to complete relevant paperwork or emails accurately and legibly
Ability to work with minimal supervision and ability to use own initiative within your sphere of competency.
Ability to escalate concerns to a line manager in a timely manner
Flexible attitude to working hours

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Pathology Department HRI

Acre Street, Lindley

Huddersfield

HD3 3EA

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Pathology Department HRI

Acre Street, Lindley

Huddersfield

HD3 3EA

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)