Recruitment Support Assistant - International Recruitment

Job description

Job responsibilities

• Responsible for the provision of an effective, high quality recruitment and on boarding service within the Trus
• To comply with Recruitment protocols to ensure recruitment complies with best practice in regard to advertising, recruitment and pre employment checks
• To ensure the operational recruitment activity is customer focused, efficient, effective and delivered to the highest possible professional standards.
• Involvement in lean processes/systems to ensure an efficient, effective and quality recruitment service
• To deliver to a consistently high standard of service
• To support the Recruitment Manager on all operational activity across the recruitment service
• Administer the recruitment and selection process from vacancy control to appointment Responsibilities to include; maintaining recruitment files, monitoring shortlisting and appointment outcomes, arranging interviews and ensuring pre employment checks are completed as per procedure.
• Input personal details for newly appointed staff promptly and accurately onto the Trusts Electronic Staff Record.
• Responsible for the administration of the NHS Jobs website (e-recruitment) and Trac (recruitment system)
• Responsible for completing pre-employment letters, offer letters and contracts of employment
• Provide an efficient and courteous telephone service to members of the public and all Trust staff, using empathy and diplomacy where necessary.
• Ensure appropriate pre-employment checks are carried out prior to issuing offers of employment Responsible for ensuring all pre-employment checks are undertaken for all new employees in accordance with Trust policy and statutory requirements.
• Ensure all professional staff are suitably qualified and registered with the relevant professional body.
• Process Disclosure and Barring Service [DBS] checks where appropriate
• Identify any restrictions on working in the United Kingdom on successful candidates, advising recruiting managers and processing sponsorship applications where appropriate
• Collate electronic personal files for new starters, ensuring adherence to the file management protocol.
• Provide administrative support to the corporate induction programme ensuring all new starters receive a high standard of on-boarding.
• Participate in internal and external careers and recruitment events as required.
• Match redeployees with potentially suitable vacancies and advising relevant HR Manager of possible matches
• Attend and participate in regular recruitment team meetings.
• Carry out general administrative/clerical duties commensurate with the band and remit of the post
• Ensure all systems and processes within the recruitment service are carried out in accordance with statutory requirements and agreed Trust policies.
• Adhere to the Directorate assurance framework for the delivery of the recruitment service
• To develop effective working relationships with designated Division/Directorates, ensuring recruitment issues are identified, understood and individual service needs are dealt with effectively.
• To escalate issues and take advice from the Recruitment Manager as appropriate.
• Responsible for ensuring the maintenance and accuracy of all employee and establishment data held on the Electronic Staff Record (ESR) for areas of responsibility.
• Ensure data quality protocols are adhered to across the Directorates IT systems.
• Ensure there is an accurate and robust filing system for the personnel records of current employees and leavers from the Trust in accordance with the Directorates protocol.
• Ensure recruitment systems and processes, standard operating procedures and any legislative developments or changes in Trust policy and procedures are adhered to
• To support of EU & overseas nurses
• The post holder will liaise closely with the E-rostering team to ensure all new starters are entered onto the E-roster system so they are no delays.

Person Specification

Qualifications

Essential

• GCSE English grade A*-C/ 9-4 or equivalent
• GCSE Maths grade A*-D/ 9-3 or equivalent
• NVQ Level 3 in Business Administration or equivalent
• Evidence of self-development

Desirable

• Certificate in Personnel Practice
• Other HR related qualification

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

• Working knowledge of Microsoft Office applications
• Basic knowledge recruitment and selection procedures

Desirable

• Basic knowledge of employment law
• Use of NHS Jobs, NHS electronic Staff Record and Trac Jobs

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

• Experience within an office environment
• Experience in a role requiring the demonstration of high quality customer service

Desirable

• Previous administration experience in supporting a team within the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Mainly at HRI/Acre Mill but may require cross site working

Huddersfield

HD3 3EB

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)