Job summary
Are you interested in a career in the NHS? Do you have strong administrative and organisational skills with previous Personal Assistant (PA) experience? If yes, we would love to hear from you!
We are looking for a dynamic and creative individual, who has previous experience of working at a senior Personal Assistant level and is able to bring relevant knowledge, skills, and experience to support a senior management team in our Estates and Facilities services.
You will be highly organised, efficient, reliable and practical, with a flexibility of approach to the role; working independently as well as part a wider administrative team. Duties will include overseeing and managing diaries, organising meetings both internally and externally, including the coordination of the forward planner, agendas, papers and taking accurate minutes.
You will have excellent verbal and written communication skills and will be a self-motivated member of our team with enthusiasm to share your knowledge, particularly when managing and mentoring more junior team members.
Our team are supportive and friendly and enjoy good working relationships with partner agencies. This role is based at St Marks Hospital, Maidenhead, with travel to other sites.
You must be a driver and have use of a car.
Main duties of the job
About us
Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire. As an employer, we're committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.
Our values at Berkshire Healthcare are:
- Caring for and about you is our top priority
- Committed to providing good quality, safe services
- Working Together with you to develop innovative solutions
Your wellbeing is important to us. Some of the benefits of working for us include:
- Flexible working options to support work-life balance
- 27 days' annual leave rising with service + opportunity to buy and sell
- Generous NHS pension scheme
- Excellent learning and career development opportunities
- 'Cycle to Work' and car leasing scheme including electric vehicles
- Access to a range of wellbeing tools and services
- Discounts at hundreds of popular retailers and restaurants
- Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
- Generous maternity, paternity, adoption and special leave
- Free parking across Trust sites
Job description
Job responsibilities
The must haves for this role:
- Previous experience of a Personal Administrator or senior admin role
- Strong communication skills
- A pro-active self starter
- Flexibility
- Car driver with access to a car for work purposes
For further information about the role, please see attached job description and person specification.
We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.
Were committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.
We welcome a conversation about flexibility and any other questions you may have. Please dont hesitate to call: Martin Mannix on 0787 6447726 or email : martin.mannix@berkshire.nhs.uk wholl be delighted to help.
Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.
Job description
Job responsibilities
The must haves for this role:
- Previous experience of a Personal Administrator or senior admin role
- Strong communication skills
- A pro-active self starter
- Flexibility
- Car driver with access to a car for work purposes
For further information about the role, please see attached job description and person specification.
We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.
Were committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.
We welcome a conversation about flexibility and any other questions you may have. Please dont hesitate to call: Martin Mannix on 0787 6447726 or email : martin.mannix@berkshire.nhs.uk wholl be delighted to help.
Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.
Person Specification
Education/Qualifications/Training
Essential
- A high standard of education including a good level of GCSE's in English Language and Mathematics, Statistics or equivalent qualification
- Previous experience of a range of business procedures or completion of recognised business qualification or a graduate
- Advanced IT skills including all MS Office Applications
Desirable
- Educated to degree standard or post graduate diploma/or equivalent experience and knowledge pertinent to the post
Continuous Professional Development
Essential
- Evidence of commitment to ongoing continuous professional / Personnel development
Previous Experience
Essential
- Previous experience in the use and collection of performance and activity data
Desirable
- Previous experience of database management issues and data processing
- Experience of budgetary accountability and management
Knowledge, Skills & Abilities
Essential
- Ability to analyse, interpret, explain and present data in a meaningful, concise and relevant way
- Exceptional editing, grammar, writing and software skills
- Extensive knowledge of office and business administration procedures
- Excellent oral and written communication skills, and the ability to compose correspondence appropriate to a wide ranging audience
- Demonstrated ability to work independently and in a team environment
- Knowledge of workplace Health and Safety legislation
- Highly developed organisational skills with exceptional attention to detail
- Able to identify critical issues and priorities and deliver targets within timescale
- Problem solving and analytical skills
- Numerical skills
- Presentation skills
- Ability to manage diaries and arrange meetings
- Ability to take concise/accurate minutes with actions
- Ability to support in report writing
Desirable
- Ability to maintain strong working relationships with other staff in offices of interest
Additional Requirements
Essential
- Ability to engage and influence team members, with strong negotiation skills
- Ability to adapt to unpredictable work pattern, in a busy environment with constant interruptions
- Proactive and flexible approach to workload
- Full drivers' licence and access to a vehicle for business purposes
Person Specification
Education/Qualifications/Training
Essential
- A high standard of education including a good level of GCSE's in English Language and Mathematics, Statistics or equivalent qualification
- Previous experience of a range of business procedures or completion of recognised business qualification or a graduate
- Advanced IT skills including all MS Office Applications
Desirable
- Educated to degree standard or post graduate diploma/or equivalent experience and knowledge pertinent to the post
Continuous Professional Development
Essential
- Evidence of commitment to ongoing continuous professional / Personnel development
Previous Experience
Essential
- Previous experience in the use and collection of performance and activity data
Desirable
- Previous experience of database management issues and data processing
- Experience of budgetary accountability and management
Knowledge, Skills & Abilities
Essential
- Ability to analyse, interpret, explain and present data in a meaningful, concise and relevant way
- Exceptional editing, grammar, writing and software skills
- Extensive knowledge of office and business administration procedures
- Excellent oral and written communication skills, and the ability to compose correspondence appropriate to a wide ranging audience
- Demonstrated ability to work independently and in a team environment
- Knowledge of workplace Health and Safety legislation
- Highly developed organisational skills with exceptional attention to detail
- Able to identify critical issues and priorities and deliver targets within timescale
- Problem solving and analytical skills
- Numerical skills
- Presentation skills
- Ability to manage diaries and arrange meetings
- Ability to take concise/accurate minutes with actions
- Ability to support in report writing
Desirable
- Ability to maintain strong working relationships with other staff in offices of interest
Additional Requirements
Essential
- Ability to engage and influence team members, with strong negotiation skills
- Ability to adapt to unpredictable work pattern, in a busy environment with constant interruptions
- Proactive and flexible approach to workload
- Full drivers' licence and access to a vehicle for business purposes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
