Job summary
We are looking for a highly organised and motivated Personal Assistant to support the managers of Health Visiting and School Nursing in Wokingham. The role will involve the management of the Health Visiting Admin team.
Highly organised, you will enjoy working in a busy environment and take pleasure in achieving your targets. You will be an experienced administrator, be adept at problem-solving and have excellent communication and people skills. Willing to learn, you will show initiative, be happy to be a team member and be highly motivated. Professional at all times, you will handle confidential and sensitive information with care and respect.
As part of this role, you will be an inspirational and self-motivated member of our team, enthusiastic to share your knowledge, particularly when managing and mentoring more junior team members. The team are supportive and friendly and enjoy good working relationships with partner agencies.
You must be a driver and have use of a car.
The role is 30 hours week, days and hours to be negotiated but within the core working hours of 09.00am to 17.00pm.
There is some flexibility for hybrid working.
Main duties of the job
- To be a central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.
- Provide administrative support with diary management to the service managers,
- Plan and arrange meetings and events which may be internal of external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
- Attend designated meetings where the information may be complex and sensitive, taking, and transcribing minutes. Distribute information prior to and after meetings in a timely way.
- Ensure all office systems are maintained to a high standard.
- Supervise and manage the work of the team secretaries and administrative staff, ensuring administrative timescales and deadlines are met.
- Liaise with other departments and external organisations on matters concerning the department business.
- Manage and monitor own workload, identifying need for support as appropriate.
- Collaborate with other Administration Team members, to ensure the department is always fully equipped of both central stock and non-stock items by regular monitoring and keeping relevant staff informed.
- Collect departmental statistics/data as and when required.
About us
Berkshire Healthcare NHS Foundation Trust isa specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.
We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.
Our values at Berkshire Healthcare:
- Caring for and about you is our top priority
- Committed to providing good quality, safe services
- Working Together with you to develop innovative solutions
We welcome people who share these values to come and work for us.
Benefits of working for us include:
- Flexible working options to support work-life balance.
- 27 days' annual leave rising with service + opportunity to buy and sell
- Generous NHS pension scheme
- Excellent learning and career development opportunities
- 'Cycle to Work' and car leasing scheme
- Access to a range of wellbeing tools and services
- Discounts at hundreds of popular retailers and restaurants
- Staff networks for race, diversity, disabilities and armed forces community to support equality
- Generous maternity, paternity, adoption and special leave.
- Free parking across Trust sites
Job description
Job responsibilities
The must haves for this role:
- Advanced keyboard skills, demonstrating proficient use of IT packages including MS Office, (Word, Excel, PowerPoint, Outlook, the internet, and data bases.
- Excellent interpersonal, communication, analytical and reporting skills
- Ability to work effectively in a team, demonstrating accountability for own work and an ability to work own initiative.
- Must be a driver and have use of a car.
For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.
If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!
We welcome a conversation about flexibility and any other questions you may have. Please dont hesitate to call Fiona Howell on 07768 987992 or email: Fiona.howell@berkshire.nhs.uk wholl be delighted to help.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
Job description
Job responsibilities
The must haves for this role:
- Advanced keyboard skills, demonstrating proficient use of IT packages including MS Office, (Word, Excel, PowerPoint, Outlook, the internet, and data bases.
- Excellent interpersonal, communication, analytical and reporting skills
- Ability to work effectively in a team, demonstrating accountability for own work and an ability to work own initiative.
- Must be a driver and have use of a car.
For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.
If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!
We welcome a conversation about flexibility and any other questions you may have. Please dont hesitate to call Fiona Howell on 07768 987992 or email: Fiona.howell@berkshire.nhs.uk wholl be delighted to help.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
Person Specification
Education/Qualifications/Training
Essential
- NVQ Level 4 standard or equivalent knowledge gained through experience
- ECDL (European Computer Driving License) or equivalent knowledge and experience of using a variety of software programmes
Continuous Professional Development
Essential
- Advanced keyboard skills
- Previous knowledge and experience of administration and office procedures and evidence of Continuous Professional Development
Previous Experience
Essential
- Working in a busy office environment and supervising the work of others
- Experience of line managing others
- Experience of handling confidential, sensitive, and complex information
- Proficient use of IT packages including MS Office, (Word, Excel, PowerPoint, Outlook, the internet, and data bases
Knowledge, Skills & Abilities
Essential
- Excellent interpersonal, communication, analytical and reporting skills
- Ability to use a practical problem-solving approach in everyday situations
- Ability to work effectively in a team, demonstrating accountability for own work and an ability to work own initiative
Additional Requirements
Essential
- Car driver - ability to travel between sites in a timely manner & agreed time frame
Desirable
- The post requires a degree of agility and the ability to carry light to moderate loads
Person Specification
Education/Qualifications/Training
Essential
- NVQ Level 4 standard or equivalent knowledge gained through experience
- ECDL (European Computer Driving License) or equivalent knowledge and experience of using a variety of software programmes
Continuous Professional Development
Essential
- Advanced keyboard skills
- Previous knowledge and experience of administration and office procedures and evidence of Continuous Professional Development
Previous Experience
Essential
- Working in a busy office environment and supervising the work of others
- Experience of line managing others
- Experience of handling confidential, sensitive, and complex information
- Proficient use of IT packages including MS Office, (Word, Excel, PowerPoint, Outlook, the internet, and data bases
Knowledge, Skills & Abilities
Essential
- Excellent interpersonal, communication, analytical and reporting skills
- Ability to use a practical problem-solving approach in everyday situations
- Ability to work effectively in a team, demonstrating accountability for own work and an ability to work own initiative
Additional Requirements
Essential
- Car driver - ability to travel between sites in a timely manner & agreed time frame
Desirable
- The post requires a degree of agility and the ability to carry light to moderate loads
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
