Administrator Assistant Health Visiting /Health Visiting Secretary

Job summary

Secretary for Health Visiting Based at West Berkshire Community Hospital, Thatcham

We are looking for a highly organised, motivated secretary to join the team of administrators who support the health visiting service in West Berkshire.

The ideal candidate will have excellent, IT (including the use of excel) and communication skills.

The team are supportive and friendly and enjoy good working relationships with partner agencies. You must be a driver and have use of a car.

Main duties of the job

About the Job

• Manage New Birth notifications and children transferring in and out of the area. Add to Monthly Team Planner as required. Book appointments directly into practitioner diary or to allocate as appropriate following local process
• Send out health related information and questionnaires as required and take appointment bookings
• Work closely with the health visiting team to include typing correspondence and confidential reports.
• Responsible for ordering, maintaining stock records and distribution of clinical equipment, health resource materials, patient leaflet information and stationery.
• Responsible for the accurate recording of data into database.
• Assist in multi-agency referral processes between professionals
• Provide confidential, administrative support to the Health Visiting Team answering telephone enquiries, prioritising and answering routine correspondence and emails as directed.
• Able to accurately utilise computerised data entry programmes to enter, store and / or retrieve information for standardised reports.
• Able to support others inputting data.
• Assist in locating and accessing confidential information and maintaining security and confidentiality at all times.
• Responsible for maintaining efficient administration and filing systems.
• Sort incoming post to appropriate staff
• Ensure the most cost effective use of resources.

About us

Berkshire Healthcare NHS Foundation Trust isa specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.

Our values at Berkshire Healthcare:

• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of working for us include:

• Flexible working options to support work-life balance.
• 27 days' annual leave rising with service + opportunity to buy and sell
• Generous NHS pension scheme
• Excellent learning and career development opportunities
• 'Cycle to Work' and car leasing scheme
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave.
• Free parking across Trust sites