Job summary
Executive Business AssistantBand 5, Full Time - 12-month Secondment or Fixed Term Contract, commencing July 2022.
We are looking for an Executive Business Assistant to join the Corporate HQ Administration Team. The successful candidate will need to be self-motivated, show personal initiative, be highly organised and work with a high degree of autonomy.
The Corporate HQ Administration Team is currently working remotely from home due to COVID-19. However, the job is office based and located at Fitzwilliam House, Skimped Hill Lane, Bracknell.
This is a full-time position, and the working pattern is 37.5 hours per week, Monday to Friday.
Full training will be provided both virtually and on a one-to-one basis as required.
Main duties of the job
o You will provide a full suite of executive assistant and administrative/business support to the Deputy Chief Executive and their senior teams. o Provide a confidential, proactive and high quality personal assistant service. o Responsible for preparation of a variety of confidential and complex correspondence, memoranda, briefing notes, presentations (which includes graphics) and reports to an appropriate level.o Monitor, process and prioritise all incoming communication, distributing correspondence for action, drafting responses, process checking and follow through. o Co-ordinate internal and external meetings and maintain the Director(s) electronic calendar, acting in a "gatekeeper" role for internal and external enquiries.o Manage the Director(s) office in their absence, acting on own initiative to establish priorities.o Assist and undertake appropriate duties in the absence of other Directorate Executive Business Assistants.
The 4 "must haves" for you to be considered for this role:
1. Recent EA/PA and Business Administrative experience2. Proven ability to create effective minutes and agendas for multiple meetings; minute taking skills are essential3. Evidence of being highly detail conscious, forward planning & conscientious4. Excellent understanding of complex diary management, supporting multiple directors/senior managers and multi-tasking
About us
Berkshire Healthcare has a record of achievement and success that places us as one of the best performing Trusts in the country. We are rated 'Outstanding' by the CQC, we have a history of strong financial performance, and we have a highly skilled and engaged workforce. We aspire to be an outstanding organisation for everyone: our people, our patients, their families, and their carers.
Some of the benefits of joining our team:
o Salary ranging from £26,938 - £33,111 per annum (incl. HCAS)o Flexible working opportunities and a strong emphasis on your work, life balanceo Working pattern 9am-5pm Monday to Fridayo Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service.o Salary sacrifice scheme for a new caro Generous maternity, paternity and adoption leave for eligible staffo Advanced IT enablement and supporto Confidential telephone care service providing independent support and advice for staff.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment. We follow safe recruitment practices to protect children, young people and vulnerable adults.
Job description
Job responsibilities
Please see attached job description for more information about this role and working at Berkshire Healthcare NHS Foundation Trust.
Job description
Job responsibilities
Please see attached job description for more information about this role and working at Berkshire Healthcare NHS Foundation Trust.
Person Specification
Education/Qualifications
Essential
- A high standard of education including GCSE or an English Language and Mathematics or equivalent qualification
- Educated to degree standard or equivalent experience
- Previous experience of a range of business procedures and project management or completion of recognised business qualification or a graduate
- Advanced keyboard skills
Continuous Professional Development
Essential
- Evidence of commitment to ongoing continuous professional development
Previous Experience
Essential
- At least 3 years experience as executive assistant or senior administrator/personal assistant
- Significant experience of, or demonstrable ability to, undertake high level corporate minute taking
- Previous experience of tracking and managing projects
- Previous experience of, or demonstrable knowledge of audit process
- Extensive experience in MS office software including email, word processing, database and spreadsheet applications, PowerPoint and MS Teams
Knowledge, Skills & Abilities
Essential
- Numeric skills sufficient to interpret and present data in a meaningful, concise and relevant way
- Exceptional editing, grammar, writing and software skills
- Extensive knowledge of office and business administration procedures
- Excellent oral and written communication skills, and the ability to compose correspondence appropriate to a wide ranging audience
- Demonstrated ability to work independently and in a team environment
- Ability to maintain strong working relationships with other staff in offices of interest
- Ability to multi-task, work quickly and under pressure
- Highly developed organisational skills with exceptional attention to detail
- Ability to use tact and diplomacy to achieve objectives
- Ability to exercise initiative, good judgement, discretion and maintain confidentiality
- Ability to plan and organise workshops, meetings and other forums and to actively participate in the development and delivery of activities to support business objectives
- Able to identify critical issues and priorities and deliver targets within timescale
- Problem solving skills
- Report writing skills
- Analytical skills
- Negotiation & influencing skills
- Research methods/Research skills
- Demonstrable knowledge of business process
Desirable
Additional Requirements
Essential
- Must be flexible and adaptable to working hours / requirements in order to meet the needs of the Directors & service
- Self-motivated, enthusiastic and committed
- Assertive, confident and competent
- Must be able to deal with emotional or difficult circumstances with professionalism and sensitivity
Person Specification
Education/Qualifications
Essential
- A high standard of education including GCSE or an English Language and Mathematics or equivalent qualification
- Educated to degree standard or equivalent experience
- Previous experience of a range of business procedures and project management or completion of recognised business qualification or a graduate
- Advanced keyboard skills
Continuous Professional Development
Essential
- Evidence of commitment to ongoing continuous professional development
Previous Experience
Essential
- At least 3 years experience as executive assistant or senior administrator/personal assistant
- Significant experience of, or demonstrable ability to, undertake high level corporate minute taking
- Previous experience of tracking and managing projects
- Previous experience of, or demonstrable knowledge of audit process
- Extensive experience in MS office software including email, word processing, database and spreadsheet applications, PowerPoint and MS Teams
Knowledge, Skills & Abilities
Essential
- Numeric skills sufficient to interpret and present data in a meaningful, concise and relevant way
- Exceptional editing, grammar, writing and software skills
- Extensive knowledge of office and business administration procedures
- Excellent oral and written communication skills, and the ability to compose correspondence appropriate to a wide ranging audience
- Demonstrated ability to work independently and in a team environment
- Ability to maintain strong working relationships with other staff in offices of interest
- Ability to multi-task, work quickly and under pressure
- Highly developed organisational skills with exceptional attention to detail
- Ability to use tact and diplomacy to achieve objectives
- Ability to exercise initiative, good judgement, discretion and maintain confidentiality
- Ability to plan and organise workshops, meetings and other forums and to actively participate in the development and delivery of activities to support business objectives
- Able to identify critical issues and priorities and deliver targets within timescale
- Problem solving skills
- Report writing skills
- Analytical skills
- Negotiation & influencing skills
- Research methods/Research skills
- Demonstrable knowledge of business process
Desirable
Additional Requirements
Essential
- Must be flexible and adaptable to working hours / requirements in order to meet the needs of the Directors & service
- Self-motivated, enthusiastic and committed
- Assertive, confident and competent
- Must be able to deal with emotional or difficult circumstances with professionalism and sensitivity
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
