Job summary
Introduce the role
Working on behalf of Bridgewater Community Healthcare NHS Foundation Trust couldn't be more rewarding. Be part of a procurement function that's makes a real difference and goes the extra mile to demonstrate value for money.
This is an exciting opportunity for someone who thrives on challenge, is highly motivated and with the drive, enthusiasm and ability to work in a strategically challenging and rewarding healthcare environment.
Main duties of the job
You will work closely with the Purchasing Team leader in obtaining the maximum possible value from the money spent by the trust on goods and services. In addition, this role is also key in identifying and delivering cost saving opportunities whilst at the same time ensuring a consistently high-quality service is delivered by the trusts purchasing team.
This role will also ensure that all requests for goods and services not available via managed catalogues are processed effectively and efficiently whilst liaising with and supporting the contracting teams in identifying additional goods and services that should be contracted.
You will be a team player with a keen eye for detail with excellent interpersonal skills and to be able to communicate clearly and concisely at all levels.
About us
Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.
Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.
Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.
A CQC-rated 'good' organisation with 'outstanding' features, we are working towards university hospital status, having achieved teaching hospital status in 2019.
Our workforce of nearly 5,000 across both sites comprises more than 50 nationalities. We strive to be an equal, diverse and inclusive employer, which is recognised as a pioneer in its equality, diversity and inclusion work. The Trust is proud to have achieved numerous external accreditations and is working towards achieving the Anti-Racist Organisation Framework, recognising the importance of anti-racism in all that we do.
Job description
Job responsibilities
- Provide administrative support including filing, photocopying, collation of information, mail distribution and any other similar associated duties.
- Support and assist the Purchasing Team Leader on all aspects of catalogue management to reduce costs across the Trust by identifying areas suitable for standardisation.
- Support and contribute towards Key Performance Indicators for the monthly delivery of the Procurement Dashboard.
- To manage and prioritise workflow notifications that relate PO/Invoice discrepancies to ensure that they are kept to a minimum and actioned within a timely manner.
-
Take an active part in the continuous review, development and improvement of systems, processes and services in support of the Trusts commitment to a comprehensive and coordinated approach to procurement.
- Support the Purchasing Team Leader in training staff across the Trust in the use of the purchasing system and supplies procedures in general.
- Contribute towards the development of the Procurement Team by active participation in training and development and by suggesting areas of change within the department.
- Support the Purchasing Team Leader in promoting improved efficiency through supplier and product rationalisation. Identify and advise savings opportunities and ensure that realised savings are logged and reported in accordance with Trust requirements
-
Support the Purchasing Team Leader in explaining the role of the Procurement Department within the organisation covering areas such as the importance of the accurate completion of purchase requisitions, the relevance of appropriate financial coding and authorisation, the financial hierarchy structures that exist in the organisation and individual budget holders delegated limits so that orders can be processed promptly and efficiently whilst adhering to Corporate Governance standards.
- Create and maintain good working relationships with internal customers and suppliers, providing advice and guidance on all purchasing procedures and Trust policies and promoting the Purchasing Department at all times
- Support the Purchasing Team Leader to ensure full compliance with the Trusts SFIs, SOs, Scheme of Reservation and Delegation (SORD) ensuring that all staff for whom the post holder is responsible are trained and fully comply as appropriate.
- Support the Purchasing Team Leader to ensure that value for money is achieved on all products and services via appropriate evaluation and assessment of alternatives for purchases made outside of existing contractual arrangements utilising spend analytic tools as appropriate.
Job description
Job responsibilities
- Provide administrative support including filing, photocopying, collation of information, mail distribution and any other similar associated duties.
- Support and assist the Purchasing Team Leader on all aspects of catalogue management to reduce costs across the Trust by identifying areas suitable for standardisation.
- Support and contribute towards Key Performance Indicators for the monthly delivery of the Procurement Dashboard.
- To manage and prioritise workflow notifications that relate PO/Invoice discrepancies to ensure that they are kept to a minimum and actioned within a timely manner.
-
Take an active part in the continuous review, development and improvement of systems, processes and services in support of the Trusts commitment to a comprehensive and coordinated approach to procurement.
- Support the Purchasing Team Leader in training staff across the Trust in the use of the purchasing system and supplies procedures in general.
- Contribute towards the development of the Procurement Team by active participation in training and development and by suggesting areas of change within the department.
- Support the Purchasing Team Leader in promoting improved efficiency through supplier and product rationalisation. Identify and advise savings opportunities and ensure that realised savings are logged and reported in accordance with Trust requirements
-
Support the Purchasing Team Leader in explaining the role of the Procurement Department within the organisation covering areas such as the importance of the accurate completion of purchase requisitions, the relevance of appropriate financial coding and authorisation, the financial hierarchy structures that exist in the organisation and individual budget holders delegated limits so that orders can be processed promptly and efficiently whilst adhering to Corporate Governance standards.
- Create and maintain good working relationships with internal customers and suppliers, providing advice and guidance on all purchasing procedures and Trust policies and promoting the Purchasing Department at all times
- Support the Purchasing Team Leader to ensure full compliance with the Trusts SFIs, SOs, Scheme of Reservation and Delegation (SORD) ensuring that all staff for whom the post holder is responsible are trained and fully comply as appropriate.
- Support the Purchasing Team Leader to ensure that value for money is achieved on all products and services via appropriate evaluation and assessment of alternatives for purchases made outside of existing contractual arrangements utilising spend analytic tools as appropriate.
Person Specification
Qualifications
Essential
- o5 GCSE's (A-C) or equivalent including Math's and English Language.
- oEducated to NVQ Level 4 or Higher National Diploma level or evidence of working at equivalent demonstrable level.
Mental effort
Essential
- oAble to work alone and as part of a team
- oAbility to problem solve
- oAble to escalate concerns within timeframes
- oFrequent requirement for concentration, work pattern is predictable
- oAble to manage own stress levels effectively
- oMust be able to work in fast a paced environment
Experience
Essential
- oPrevious experience working within a procurement environment
- oExperience of working under pressure to strict deadlines and prioritizing workload.
- oExperience of e-procurement systems, processes and catalogue management.
Desirable
Skills
Essential
- oExcellent organisational skills.
- oDemonstrable knowledge of Procurement and Customer Care
- oCompetent in data input spreadsheets (preferably Excel) and word processing (preferably Word).
- oNumerate
- oExcellent Interpersonal Skills
- oProblem Solving Skills
- oExcellent Customer Service Skills
- oFlexible approach to work / adaptable
- oAble to work on own initiative/solve problems.
- oEnthusiastic/self-motivated
- oGood Keyboard Skills oIT Literate oTEAMS Aware
Person Specification
Qualifications
Essential
- o5 GCSE's (A-C) or equivalent including Math's and English Language.
- oEducated to NVQ Level 4 or Higher National Diploma level or evidence of working at equivalent demonstrable level.
Mental effort
Essential
- oAble to work alone and as part of a team
- oAbility to problem solve
- oAble to escalate concerns within timeframes
- oFrequent requirement for concentration, work pattern is predictable
- oAble to manage own stress levels effectively
- oMust be able to work in fast a paced environment
Experience
Essential
- oPrevious experience working within a procurement environment
- oExperience of working under pressure to strict deadlines and prioritizing workload.
- oExperience of e-procurement systems, processes and catalogue management.
Desirable
Skills
Essential
- oExcellent organisational skills.
- oDemonstrable knowledge of Procurement and Customer Care
- oCompetent in data input spreadsheets (preferably Excel) and word processing (preferably Word).
- oNumerate
- oExcellent Interpersonal Skills
- oProblem Solving Skills
- oExcellent Customer Service Skills
- oFlexible approach to work / adaptable
- oAble to work on own initiative/solve problems.
- oEnthusiastic/self-motivated
- oGood Keyboard Skills oIT Literate oTEAMS Aware
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Warrington and Halton Teaching Hospitals NHSFT
Address
Warrington Hospital
Lovely Lane
Warrington
WA5 1QG
Employer's website
https://whh.nhs.uk (Opens in a new tab)
