Job summary
Recruitment Assistant
Band 2 (subject to AfC banding)
34.5 hours per week to be worked
- 9:00am to 4:30pm Monday to Thursday
- 9:00am to 4:00pm Friday
Do you enjoy meeting new people every day? Are you a confident PC user who enjoys working in systems rather than on paper?
If so, we'd love to hear from you!
Joining our Recruitment Teams, you will gain a great understanding of how we recruit new people to the NHS. You will be instrumental in making our new employee journey seamless and efficient, providing support to Recruitment colleagues in a busy office environment.
The role is office based at Warrington Hospital, working Monday to Friday. This is to ensure we are available every day for our candidate appointment system.
If you have experience of recruitment (preferably NHS but not essential), a working knowledge of Microsoft and similar packages, together with the desire to leave our new employees with a great first impression of working at the Trust, complete your application without delay........
Main duties of the job
You would meet new recruits and then ensure their information is inputted correctly and accurately into our NHS systems. Excellent customer service is paramount to our service and that can be achieved via the telephone, e-mail or in person, so these skills are really important! We have two great teams who deal with all Medical and non-Medical vacancies in the Trust and you would provide support to both.
A full job description is attached to this vacancy information to give you an idea what your typical day may be!
About us
Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.
Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.
Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.
A CQC-rated 'good' organisation with 'outstanding' features, we are working towards university hospital status, having achieved teaching hospital status in 2019.
Our workforce of nearly 5,000 across both sites comprises more than 50 nationalities. We strive to be an equal, diverse and inclusive employer, which is recognised as a pioneer in its equality, diversity and inclusion work. The Trust is proud to have achieved numerous external accreditations and is working towards achieving the Anti-Racist Organisation Framework, recognising the importance of anti-racism in all that we do.
Job description
Job responsibilities
Main tasks and responsibilities
Recruitment
- Creating new user accounts on the TRAC system for Recruiting Managers.
- Creating vacancies on the ESR system once approved for TRAC advertising.
- Contacting candidates by telephone to ensure ID check appointments are booked in the calendar.
- Meeting new employees to verify pre-employment information.
- Scanning ID documents into the Trac system.
- Downloading candidate files from TRAC and creating on shared PC drive.
- Confirming candidates have attended Trust Induction on TRAC system.
- General housekeeping of recruitment information on ESR system as required.
A full job description is attached to the vacancy information for this post.
Job description
Job responsibilities
Main tasks and responsibilities
Recruitment
- Creating new user accounts on the TRAC system for Recruiting Managers.
- Creating vacancies on the ESR system once approved for TRAC advertising.
- Contacting candidates by telephone to ensure ID check appointments are booked in the calendar.
- Meeting new employees to verify pre-employment information.
- Scanning ID documents into the Trac system.
- Downloading candidate files from TRAC and creating on shared PC drive.
- Confirming candidates have attended Trust Induction on TRAC system.
- General housekeeping of recruitment information on ESR system as required.
A full job description is attached to the vacancy information for this post.
Person Specification
Qualifications
Essential
- NVQ Level 2 in Administration or equivalent experience
Desirable
- Good standard of education in English and Maths at GCSE level or equivalent
Experience
Essential
- Clerical / administration experience in an office environment.
- Experience of front-facing customer service.
Desirable
- Experience of working within a recruitment environment, preferably within the NHS
- Working knowledge of TRAC Recruitment System
- Knowledge of the NHS Employee Staff Record system (ESR)
Skills, Knowledge and competencies
Essential
- Good IT skills and knowledge of MS Office packages.
- Good verbal and written communication skills.
- Data inputting to a highly accurate standard.
- Experience of working in a busy office environment.
- Dealing with the people, both face to face and on the telephone, resolving issues which may arise
Desirable
- Skills in organising and prioritising to ensure deadlines are met.
- Basic understanding of recruitment good practice
Person Specification
Qualifications
Essential
- NVQ Level 2 in Administration or equivalent experience
Desirable
- Good standard of education in English and Maths at GCSE level or equivalent
Experience
Essential
- Clerical / administration experience in an office environment.
- Experience of front-facing customer service.
Desirable
- Experience of working within a recruitment environment, preferably within the NHS
- Working knowledge of TRAC Recruitment System
- Knowledge of the NHS Employee Staff Record system (ESR)
Skills, Knowledge and competencies
Essential
- Good IT skills and knowledge of MS Office packages.
- Good verbal and written communication skills.
- Data inputting to a highly accurate standard.
- Experience of working in a busy office environment.
- Dealing with the people, both face to face and on the telephone, resolving issues which may arise
Desirable
- Skills in organising and prioritising to ensure deadlines are met.
- Basic understanding of recruitment good practice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Warrington and Halton Teaching Hospitals NHSFT
Address
Warrington Hospital
Lovely Lane
Warrington
WA5 1QG
Employer's website
https://whh.nhs.uk (Opens in a new tab)
