Job summary
To provide a comprehensive,
effective, confidential, and professional service to support the R&D
leadership team and associated team members as appropriate.
The post holder will be
responsible for processing and providing a range of proactive information; and
for the accuracy and timeliness of reports and procedures, ensuring the
information is transmitted appropriately.
The post holder will be a
strong team player with excellent verbal and written communication skills. They
will be highly motivated to complete their work in a timely and efficient
manner, be able to identify solutions and be willing to learn and progress their
skills. Moreover the ideal candidate will be flexible and able to support the
rest of the team when required and able to multi-task in a demanding
environment.
The
post holder will have high standard of skills using Microsoft Office packages
and experience of using bespoke IT systems. They will need to meet tight
deadlines, collate data and maintain standards relating to administrative
processes. They will need to be able to work within a team effectively and
share work streams where appropriate.
To
lead on the use and development of the EDGE portfolio management system and
support uptake and development of new systems (e.g. UKCRIS/Redcap)
Main duties of the job
Meeting
administration: taking and distributing formal minutes; recording clear
actions and following these up to check completion; maintaining attendance
records.
Event
coordination and planning as required.
Supporting the R&D leadership team and wider
R&D team by ensuring that records are up to date on all staffing and
patient systems (if appropriate) and that items are dealt with quickly and
efficiently on finance systems
Coordinate the administrative and secretarial
duties within a corporate setting e.g. petty cash, stationary ordering,
course and travel bookings and patient bookings as required.
To
provide analysis and commentary around data, highlighting insights and
summarising performance to various audiences in order to support decision
making and performance management of services. The post holder will work under the
supervision of the R&D Governance Manager to produce information on
the regular report schedule, and to respond to ad-hoc requests for
information (including work to support the new Mental Health Mission
clinic).
The
post holder will be responsible for assimilation, validation and
submission of data for central NHS organisations and other statutory
bodies.
The
post holder may be required to administer routine data collections and
surveys as necessary.
To take a lead on the management of study
amendments, ongoing site file management of active studies, and archiving
of closed projects.
About us
About Devon Partnership Trust
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do
Our values
We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Job description
Job responsibilities
- To provide a comprehensive,
effective, confidential, and professional service to support the R&D
leadership team and associated team members as appropriate.
- The post holder will be
responsible for processing and providing a range of proactive information; and
for the accuracy and timeliness of reports and procedures, ensuring the
information is transmitted appropriately.
- The post holder will be a
strong team player with excellent verbal and written communication skills. They
will be highly motivated to complete their work in a timely and efficient
manner, be able to identify solutions and be willing to learn and progress their
skills. Moreover the ideal candidate will be flexible and able to support the
rest of the team when required and able to multi-task in a demanding
environment.
- The
post holder will have high standard of skills using Microsoft Office packages
and experience of using bespoke IT systems. They will need to meet tight
deadlines, collate data and maintain standards relating to administrative
processes. They will need to be able to work within a team effectively and
share work streams where appropriate.
- To
lead on the use and development of the EDGE portfolio management system and
support uptake and development of new systems e.g. UKCRIS/Redcap
- Meeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records
- Event coordination and planning as required
- Supporting the R&D leadership team and wider R&D team by ensuring that records are up to date on all staffing and patient systems if appropriate and that items are dealt with quickly and efficiently on finance systems
- Coordinate the administrative and secretarial duties within a corporate setting e.g. petty cash, stationary ordering, course and travel bookings and patient bookings as required.
- To provide analysis and commentary around data, highlighting insights and summarising performance to various audiences in order to support decision making and performance management of services. The post holder will work under the supervision of the R&D Governance Manager to produce information on the regular report schedule, and to respond to ad-hoc requests for information including work to support the new Mental Health Mission clinic
- The post holder will work with staff in the organisation to ensure that the data is of a consistently high standard, investigating how information is recorded to ensure accurate reporting. This will involve identifying data quality issues and providing information, guidance and support to teams to assist with the correction of errors.
- The post holder will be responsible for assimilation, validation and submission of data for central NHS organisations and other statutory bodies.
- The post holder may be required to administer routine data collections and surveys as necessary.
- To take a lead on the management of study amendments, ongoing site file management of active studies, and archiving of closed projects.
Profile:
- Excellent planning and organisation skills
- Excellent written and verbal communication skills
- Excellent attention to detail
- Enthusiastic and confident to challenge
- Professional telephone manner
- Collegiate approach and diligent
- Takes pride in their work and consistently strives to produce work of the highest standard
- Seeks to deliver the best possible outcome rather than just the task at hand
- Works in partnership with Executive Director/s or Senior Manager/s and associated team to understand their needs and priorities which may change depending on workload
- Excellent time management skills to manage their own time and that of the Executive Director/s or Senior Manager/s they support
- Experience of prioritising a varied and busy workload their own and that of the Manager/s they support and using initiative
- Experience of working under pressure with the ability to work to and achieve deadlines
- The role will involve the development and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.
Job description
Job responsibilities
- To provide a comprehensive,
effective, confidential, and professional service to support the R&D
leadership team and associated team members as appropriate.
- The post holder will be
responsible for processing and providing a range of proactive information; and
for the accuracy and timeliness of reports and procedures, ensuring the
information is transmitted appropriately.
- The post holder will be a
strong team player with excellent verbal and written communication skills. They
will be highly motivated to complete their work in a timely and efficient
manner, be able to identify solutions and be willing to learn and progress their
skills. Moreover the ideal candidate will be flexible and able to support the
rest of the team when required and able to multi-task in a demanding
environment.
- The
post holder will have high standard of skills using Microsoft Office packages
and experience of using bespoke IT systems. They will need to meet tight
deadlines, collate data and maintain standards relating to administrative
processes. They will need to be able to work within a team effectively and
share work streams where appropriate.
- To
lead on the use and development of the EDGE portfolio management system and
support uptake and development of new systems e.g. UKCRIS/Redcap
- Meeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records
- Event coordination and planning as required
- Supporting the R&D leadership team and wider R&D team by ensuring that records are up to date on all staffing and patient systems if appropriate and that items are dealt with quickly and efficiently on finance systems
- Coordinate the administrative and secretarial duties within a corporate setting e.g. petty cash, stationary ordering, course and travel bookings and patient bookings as required.
- To provide analysis and commentary around data, highlighting insights and summarising performance to various audiences in order to support decision making and performance management of services. The post holder will work under the supervision of the R&D Governance Manager to produce information on the regular report schedule, and to respond to ad-hoc requests for information including work to support the new Mental Health Mission clinic
- The post holder will work with staff in the organisation to ensure that the data is of a consistently high standard, investigating how information is recorded to ensure accurate reporting. This will involve identifying data quality issues and providing information, guidance and support to teams to assist with the correction of errors.
- The post holder will be responsible for assimilation, validation and submission of data for central NHS organisations and other statutory bodies.
- The post holder may be required to administer routine data collections and surveys as necessary.
- To take a lead on the management of study amendments, ongoing site file management of active studies, and archiving of closed projects.
Profile:
- Excellent planning and organisation skills
- Excellent written and verbal communication skills
- Excellent attention to detail
- Enthusiastic and confident to challenge
- Professional telephone manner
- Collegiate approach and diligent
- Takes pride in their work and consistently strives to produce work of the highest standard
- Seeks to deliver the best possible outcome rather than just the task at hand
- Works in partnership with Executive Director/s or Senior Manager/s and associated team to understand their needs and priorities which may change depending on workload
- Excellent time management skills to manage their own time and that of the Executive Director/s or Senior Manager/s they support
- Experience of prioritising a varied and busy workload their own and that of the Manager/s they support and using initiative
- Experience of working under pressure with the ability to work to and achieve deadlines
- The role will involve the development and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.
Person Specification
Qualifications
Essential
- Business/professional qualification to degree level or equivalent knowledge and experience. E.g. Managerial knowledge, project monitoring, supervisory, workload management, acquired through a degree, or equivalent training and substantial experience.
Experience
Essential
- Experience or understanding of creating electronic records, electronic filing systems
- Substantial recent experience supporting senior managers/director level within an R&D Department with governance and research finance tasks.
Knowledge & Skills
Essential
- Knowledge of research governance processes including handling amendments, access requests, as well as balancing recruitment figures via LPMS and CPMS.
- Advanced IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
- Advanced knowledge of a range of administrative procedures including diary management, invoicing, financial tracking and arranging appointments
- Excellent interpersonal and communication skills both written and verbal
- Able to plan, organise, prioritise, coordinate and work flexibly.
- Ability to manage complex tasks with tight deadlines.
Person Specification
Qualifications
Essential
- Business/professional qualification to degree level or equivalent knowledge and experience. E.g. Managerial knowledge, project monitoring, supervisory, workload management, acquired through a degree, or equivalent training and substantial experience.
Experience
Essential
- Experience or understanding of creating electronic records, electronic filing systems
- Substantial recent experience supporting senior managers/director level within an R&D Department with governance and research finance tasks.
Knowledge & Skills
Essential
- Knowledge of research governance processes including handling amendments, access requests, as well as balancing recruitment figures via LPMS and CPMS.
- Advanced IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
- Advanced knowledge of a range of administrative procedures including diary management, invoicing, financial tracking and arranging appointments
- Excellent interpersonal and communication skills both written and verbal
- Able to plan, organise, prioritise, coordinate and work flexibly.
- Ability to manage complex tasks with tight deadlines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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