Ward Administrator
Devon Partnership NHS Trust
The closing date is 04 November 2024
Job summary
We have an exciting opportunity for a Band 3 Ward Administrator on Coombehaven Ward.
Coombehaven is a 16 bedded Adult Acute Inpatient ward providing recovery focused and compassionate care.
Main duties of the job
This role is interesting and varied, some of the main duties include:
- Provide support to ward manager and nursing team
- Minute taking of MDTs, business meetings and adhoc professional meetings
- Amending and updating staff rotas (Health Roster)
- Supply orders
- Uploading of patient records
- Uploading to staff files
- Petty cash
- Producing packs for patients
About us
About Devon Partnership Trust
We provide mental health & learning disability services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
Our values
We not only recruit employees based on their qualifications & experience - we recruit individuals who possess and demonstrate the behaviours which underpin the core values of our organisation. These values include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health & learning disabilities. We are a Disability Confident Employer.
Job description
Job responsibilities
Please refer to the full
Job Description and Person specification attached to this advert which will
provide further information on this role.
Job description
Job responsibilities
Please refer to the full
Job Description and Person specification attached to this advert which will
provide further information on this role.
Person Specification
Qualifications
Essential
- RSA 3 Word Processing or equivalent level of experience in practice.
- Shorthand or Speedwriting
- NVQ Level 3 Business Administration
- GCSE English or equivalent
- Evidence of continuing professional and personal development
Desirable
- ECDL (European Computer Driving Licence).
Experience
Essential
- Excellent organisational skills.
- Ability to prioritise workload and adapt to change when required
- Previous experience of working within an administrative or secretarial team
- Experience of dealing with confidential and complex information
- Ability to take accurate formal and informal minutes
- Demonstrate good numeracy and literacy skills
- Understanding and respect of confidentiality in the workplace.
Desirable
- Previous experience of working in a Healthcare or Social Care administrative setting
Knowledge and Skills
Essential
- Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
- Working knowledge of a range of administrative procedures including diary management and arranging
- appointments
- Experience or understanding of creating electronic records, electronic filing systems
- Electronic data base management.
- Ability to manage diverse workload whilst dealing with frequent interruptions
- Ability to meet deadlines and to work under pressure
- Exceptional organisational skills and ability to prioritise
- Ability to work both independently and as part of a team
- Ability to provide a high standard of secretarial support for meetings e.g. organising, booking venues and minute
- taking
- Knowledge of our business and how it supports patient care
Person Specification
Qualifications
Essential
- RSA 3 Word Processing or equivalent level of experience in practice.
- Shorthand or Speedwriting
- NVQ Level 3 Business Administration
- GCSE English or equivalent
- Evidence of continuing professional and personal development
Desirable
- ECDL (European Computer Driving Licence).
Experience
Essential
- Excellent organisational skills.
- Ability to prioritise workload and adapt to change when required
- Previous experience of working within an administrative or secretarial team
- Experience of dealing with confidential and complex information
- Ability to take accurate formal and informal minutes
- Demonstrate good numeracy and literacy skills
- Understanding and respect of confidentiality in the workplace.
Desirable
- Previous experience of working in a Healthcare or Social Care administrative setting
Knowledge and Skills
Essential
- Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
- Working knowledge of a range of administrative procedures including diary management and arranging
- appointments
- Experience or understanding of creating electronic records, electronic filing systems
- Electronic data base management.
- Ability to manage diverse workload whilst dealing with frequent interruptions
- Ability to meet deadlines and to work under pressure
- Exceptional organisational skills and ability to prioritise
- Ability to work both independently and as part of a team
- Ability to provide a high standard of secretarial support for meetings e.g. organising, booking venues and minute
- taking
- Knowledge of our business and how it supports patient care
