Admin Co-ordinator - Business Administrator - Workways

Devon Partnership NHS Trust

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Job summary

Workways

Workways is an established service of Devon Partnership NHS Trust and offers support to people who as a consequence of their mental health require support to find or stay in paid employment.

The Business administrator role would support, alongside admin colleagues and Team Leads both the clinical team and Mindful Employer team with all aspects of admin support.

The Workways staff team comprises of Employment Specialists and Employment Coaches.

Workways specialise in the following areas:

Job Retention- helping people who are in paid employment and need support to retain or maintain their job.

Individual Placement and Support (IPS) service our team help people who would like to find paid employment of any number of hours and who need some additional support to do so.

Mindful Employer - We run the UK-wide MINDFUL EMPLOYER initiative which supports employers in the recruitment, retention and redeployment of staff who experience mental ill health.

Main duties of the job

The post holder works as an integral part of the team to provide a reception, clerical and secretarial service.

There will be an expectation for the post holder to be highly motivated, flexible and enthusiastic with excellent organisational and secretarial skills.

Tasks within the role will include meeting organisation; minutes taking; responsibility for keeping databases updated.
Knowledge of or willingness to learn finance administrative processes such as invoice production, requisition, income and expenditure tracking, purchase card returns. Liaison with DPT finance team.
Knowledge of Microsoft Access, Excel, Outlook and Word is required and will be required to maintain an up-to-date knowledge of Information Technology. Training to use the Electronic patient record system System 1 will be required.
Training with team specific administrative tasks will be provided.
The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. The post holder will also need to have excellent time management skills as this post will support multiple members of team .
The post holder will be expected to work without direct supervision on a day-to-day basis and manage their own workload.
Support from Team manager and team leads within the service will be readily available. The post holder may be expected to line manage Band 3 administrator.

About us

About Devon Partnership Trust

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Date posted

19 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Band 4 Agenda For Change

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

C9369-23-0973

Job locations

Workways

New Leaf, Farmhouse Rise

Exminster

Devon

EX68AB

Job description

Job responsibilities

Job Purpose

Administration services underpin all of our clinical activity at Devon Partnership NHS Trust, which means our dedicated and enthusiastic administration workforce is vital to the delivery of first class care.

The purpose of this role is to manage the administration provision for Workways including Mindful Employer

Working in partnership with the Management Team and Team Leads to ensure the optimum deployment of resources to enable the delivery of contracted activity as required.

See Job description and Role Profile for more information

Job description

Job responsibilities

Job Purpose

The purpose of this role is to manage the administration provision for Workways including Mindful Employer

Working in partnership with the Management Team and Team Leads to ensure the optimum deployment of resources to enable the delivery of contracted activity as required.

See Job description and Role Profile for more information

Person Specification

Qualifications

Essential

RSA 3 Word Processing or equivalent level of experience in practice.
Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
ECDL (European Computer Driving Licence).
NVQ4 in administration or equivalent level administrative knowledge and experience
GCSE English or equivalent
Evidence of continuing professional and personal development

Experience

Essential

See attached person specification for more information

Person Specification

Qualifications

Essential

RSA 3 Word Processing or equivalent level of experience in practice.
Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
ECDL (European Computer Driving Licence).
NVQ4 in administration or equivalent level administrative knowledge and experience
GCSE English or equivalent
Evidence of continuing professional and personal development

Experience

Essential

See attached person specification for more information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information