Devon Partnership NHS Trust

Vaccination and FIT Testing Corporate Business Administrator

This job is now closed

Job summary

We are seeking a highly competent administrator for our vaccination and FIT Testing programme for a 12 month fixed term period. The applicant we seek must be able to work fairly independently, have good communication and organisation skills.

We are open to applications from candidates looking at a job share / part time role or as a secondment opportunity.

Ability to perform FIT Testing, troubleshoot FIT Testing technical issues and liaise with the manufacturer is essential. Also, buddying with other FIT Testers and supporting their competence and confidence once they have completed the regulated training.

FIT testing training will be provided as part of the induction programme

There will be a requirement to travel across the trust to meet the requirements of this role.

Main duties of the job

This post will involve travelling across all DPT inpatient sites to lead on FIT Testing.

The vaccination programme will involve overseeing all administration aspects of this, booking in vaccination clinics, adding shifts to HealthRoster, ordering vaccination equipment and importantly entering data to contribute to reporting.

Devon Partnership NHS Trust is growing as we establish ourselves us as one of the leading providers of mental health services in the country.

Working as part of Devon Partnership NHS Trust, you will make a difference to peoples lives from the moment you start.

About us

About Devon Partnership Trust

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader Employer.

Date posted

24 May 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

C9369-23-0119-2

Job locations

Wonford House

Dryden Road

Exeter

Devon

EX2 5AF

Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Person Specification

Experience

Essential

Excellent organisational skills.
Ability to prioritise workload and adapt to change when required
Previous experience of working within an administrative or secretarial team
Experience of dealing with confidential and complex information
Ability to take accurate formal and informal minutes

Desirable

Demonstrate good numeracy and literacy skills
Previous experience of working in a Healthcare or Social Care administrative setting

Knowledge and skills

Essential

Advanced IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
Advanced knowledge of a range of administrative procedures including diary management and arranging appointments
Electronic data base management.
Ability to manage diverse workload whilst dealing with frequent
Ability to meet deadlines and to work under pressure
Excellent interpersonal and communication skills both written and verbal
Ability to work without direct supervision on a day to day basis
Ability to prioritise workload in response to changing demands
To have a positive attitude towards Mental Health and Disability rights

Qualifications

Essential

RSA 3 Word Processing or equivalent level of experience in practice.
NVQ4 in administration or equivalent level administrative knowledge and experience
GCSE English or equivalent
Evidence of continuing professional and personal development

Physical Skills

Essential

The ability to travel across the trust to meet the requirements of the post

Person Specification

Experience

Essential

Excellent organisational skills.
Ability to prioritise workload and adapt to change when required
Previous experience of working within an administrative or secretarial team
Experience of dealing with confidential and complex information
Ability to take accurate formal and informal minutes

Desirable

Demonstrate good numeracy and literacy skills
Previous experience of working in a Healthcare or Social Care administrative setting

Knowledge and skills

Essential

Advanced IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
Advanced knowledge of a range of administrative procedures including diary management and arranging appointments
Electronic data base management.
Ability to manage diverse workload whilst dealing with frequent
Ability to meet deadlines and to work under pressure
Excellent interpersonal and communication skills both written and verbal
Ability to work without direct supervision on a day to day basis
Ability to prioritise workload in response to changing demands
To have a positive attitude towards Mental Health and Disability rights

Qualifications

Essential

RSA 3 Word Processing or equivalent level of experience in practice.
NVQ4 in administration or equivalent level administrative knowledge and experience
GCSE English or equivalent
Evidence of continuing professional and personal development

Physical Skills

Essential

The ability to travel across the trust to meet the requirements of the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.